Senior Administrative Assistant, Finance

Penumbrainc; Alameda (CA); On-site; USD 49,593 - 66,124; Full time

Benefits offered by this job

Medical insurance

401(k) with match

Paid vacations

Job summary

Penumbra seeks a Senior Admin Assistant, Finance to provide high-level administrative support to the accounting team in our Alameda office. This onsite role coordinates meetings, manages calendars, prepares reports, and assists with budgeting and financial records.

The ideal candidate will have a high school diploma with 4+ years of relevant experience, plus strong communication and MS Office proficiency. Onsite work is required with comprehensive benefits.

Qualifications

• High school diploma with 4+ years of relevant administrative experience.
• Bachelor's degree in Accounting, Finance, or related field with 2+ years preferred.

Responsibilities

• Coordinate meetings and manage document handling.
• Manage calendars for senior finance staff and arrange travel.
• Liaise with executives, board members, vendors, and auditors.
• Prepare reports and presentation materials for internal and external stakeholders.
• Support budgeting, planning, and financial record keeping.
• Handle accounts payable/receivable processing and data entry.
• Assist with internal and external audits and regulatory compliance.

Skills

Strong communication

MS Word

MS Excel

MS PowerPoint

Time management

Education

High school diploma + 4+ years experience

Bachelor's degree in Accounting/Finance (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

General Summary

The Senior Admin Assistant, Finance provides high‑level administrative and operational support to the accounting team. The role ensures efficient departmental operations through coordination, organization, and support of financial and administrative activities. This position requires working onsite in the Alameda office.

Specific Duties and Responsibilities

• Provide administrative support, including meeting coordination, document management, filing, scanning, and copying.
• Manage calendars for senior finance staff, including making travel arrangements.
• Serve as a liaison with internal executives, board members (including Audit Committee leadership), vendors, and external auditors.
• Prepare and distribute reports and presentation materials for internal and external stakeholders.
• Support departmental planning and budgeting of team activities.
• Maintain and organize financial records, including data entry and report compilation.
• Assist with travel and expense reimbursements, fixed assets, accounts payable, and accounts receivable processing.
• Provide support during internal and external audits.
• Participate in special projects and perform other duties as assigned.
• Adhere to the Company’s Quality Management System (QMS) and applicable quality system regulations, standards, and procedures.
• Understand relevant security, privacy, and compliance principles and adhere to the applicable regulations, standards, and procedures.
• Ensure other department members follow the QMS, regulations, standards, and procedures.

Required Qualifications

• Minimum education: High school diploma with 4+ years of relevant administrative experience, or equivalent combination of education and experience.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or a related field with 2+ years of experience, or equivalent combination of education and experience.
• Strong written, verbal, and interpersonal communication skills.
• High level of accuracy, attention to detail, and organizational ability.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to prioritize tasks and manage multiple assignments effectively.

Working Conditions

• General office environment.
• Willingness and ability to work on site.
• Requires some lifting and moving of up to 10 pounds.
• Must be able to move between buildings and floors.
• Must be able to remain stationary and use a computer or other standard office equipment for an extensive period of time each day.
• Must be able to read, prepare emails, and produce documents and spreadsheets.
• Must be able to move within the office and access file cabinets or supplies as needed.

Base Pay Range Per Hour

$36.00 – $48.00 per hour. Individual compensation will vary based on qualifications, skill level, competencies, work location and shift, and increase over time based on performance and business needs.

Benefits

• Collaborative teamwork environment where learning is constant and performance is rewarded.
• Opportunity to be part of a team revolutionizing the treatment of some of the world’s most devastating diseases.
• Generous benefits package for eligible employees, including medical, dental, vision, life, AD&D, short and long‑term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year (increasing with tenure), and paid sick time in compliance with applicable law(s).

Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

Additional Information

If you reside in California, please also refer to Penumbra’s Privacy Notice for California Residents. For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra’s AAP Policy Statement.