Senior Administrative Assistant — DHS Suitability

CyberMedia Technologies; Arlington (VA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Paid vacation and sick leave

Health insurance coverage

Performance bonus programs

401K contribution & Employer Match

Job summary

Cybermedia Technologies in Arlington, VA seeks an Administrative Assistant II (DHS Suitability) to provide executive support to CISA council, leadership, and sector-management operations. The role manages a high volume of engagements, communications, records, and leadership products and serves as an operational hub for the team.

Responsibilities include coordinating calendars, agendas, briefing materials, and post‑meeting follow‑ups, while ensuring privacy and records‑management compliance

Qualifications

• 5+ years administrative, executive-support, program-support, or operations-coordination experience.
• Demonstrated ability to manage high-volume scheduling, records, communications, and competing deadlines.
• Strong written communication, customer service, discretion, and attention to detail.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to obtain and maintain a favorable DHS Fitness Determination (Public Trust/DHS Suitability); U.S. citizenship required.

Responsibilities

• Manage complex calendars, scheduling, meeting registration, attendee lists, rooms, virtual platforms, and event logistics.
• Coordinate agendas, pre-reads, briefing packages, correspondence, executive materials, and post-meeting follow-up.
• Maintain membership rosters, distribution lists, shared mailboxes, inquiry logs, action trackers, and document repositories.
• Route documents and requests, monitor deadlines, obtain inputs and approvals, and resolve administrative issues.
• Draft and format routine correspondence, summaries, status reports, meeting records, and leadership-ready materials.
• Support stakeholder communications and provide professional service to senior officials and external partners.
• Maintain accurate records and apply privacy, records-management, accessibility, quality, and CISA/DHS formatting requirements.
• Provide rapid administrative coordination during urgent events and maintain reliable operations amid changing priorities.

Skills

High-volume scheduling

Written communication

Customer service

Discretion

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Job description

Cybermedia Technologies in Arlington, VA seeks an Administrative Assistant II (DHS Suitability) to provide executive support to CISA council, leadership, and sector-management operations. The role manages a high volume of engagements, communications, records, and leadership products and serves as an operational hub for the team.

Responsibilities include coordinating calendars, agendas, briefing materials, and post‑meeting follow‑ups, while ensuring privacy and records‑management compliance