Senior Administrative Assistant - Depart of Radiation Physics

University of Texas MD Anderson Cancer Center

Houston (TX)

Hybrid

USD 46,000 - 69,000

Full time

7 days ago

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Benefits offered by this job

Employer-paid medical coverage from 30

Paid time off and holidays

Tuition Assistance Program

Pension and retirement plans

Job summary

The University of Texas MD Anderson Cancer Center is seeking an experienced administrative professional to support the Division of Physics. The role requires independent judgment, superb organizational skills, and the ability to manage multiple priorities with minimal supervision.

Responsibilities include complex calendar management, event coordination, travel arrangements, and confidential financial tracking. The position offers hybrid onsite/remote work and a comprehensive benefits package.

Qualifications

Strong administrative background with calendar management, event coordination, and financial tracking.
Proficient in handling confidential information and working with staff, patients, and visitors.
Experience with travel coordination, website maintenance, and project management is valued.

Responsibilities

Provide high-level administrative support to faculty, staff, and dosimetry/physics teams.
Coordinate complex calendars, meetings, seminars, and conferences, including advertising and visitor arrangements.
Manage mail distribution, lab coat delivery, and front desk coverage.

Skills

Calendar management

Event coordination

Travel coordination

Financial tracking

Administrative support

Confidential information handling

Education

High School Diploma or Equivalent

Associate's Degree

Bachelor's Degree

Job description

The Division of Physics provides comprehensive clinical and research support for faculty and professional staff. The team coordinates patient care, educational programs, and research initiatives while ensuring operational efficiency across multiple sections. This division plays a critical role in advancing cancer treatment through innovative practices and collaborative efforts.

The primary purpose of this position is to perform complex administrative activities that support departmental operations and provide advanced-level administrative and secretarial assistance. This role requires independent judgment, initiative, and strong organizational skills to manage multiple priorities under minimal supervision. Excellent verbal and written communication skills are essential for interacting with staff, patients, and visitors at all levels.

The ideal candidate has a strong administrative background with experience in calendar management, event coordination, and financial tracking. They are detail-oriented, highly organized, and proficient in handling confidential information. Advanced communication skills, both written and verbal, are required, along with the ability to work independently and under pressure. Experience with travel coordination, website maintenance, and project management is highly valued.

Typical work schedule is Monday - Friday, standard business hours, with occasional flexibility required for events or departmental needs.

Hourly breakdown of salary range: Minimum $21.88 - Midpoint $27.40 - Maximum $32.93

What's in it for you?

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Job Duties

Provide high-level administrative support to faculty, professional staff, and dosimetry/physics teams.
Coordinate complex calendars, meetings, seminars, and conferences, including advertising and visitor arrangements.
Manage departmental operations such as mail distribution, lab coat delivery, and front desk coverage.
Process and track purchase requisitions, monitor spending, and reconcile financial reports.
Coordinate domestic and international travel, including multi-destination itineraries and visa requirements.
Assist with faculty recruitment visits and annual conference logistics.
Maintain and update departmental intranet and internet content.
Operate standard office equipment and manage poster printing for departmental events.
Mentor new support staff and attend scheduled meetings.
Handle confidential projects requiring independent judgment and adherence to institutional policies.

EDUCATION

Required: High School Diploma or Equivalent
Preferred: Associate's Degree or
Preferred: Bachelor's Degree

WORK EXPERIENCE

Required: 5 years Administrative/secretarial experience. or
Required: 3 years Required experience with Associate's degree. or
Required: 1 year Required experience with Bachelor's degree.

OTHER REQUIREMENTS:

Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information