Senior Administrative Assistant - Center for Nursing Excellence

Dartmouth Health; Lebanon (NH); On-site; USD 46,000 - 72,000; Full time

Job summary

Dartmouth Health is seeking an experienced administrative professional to handle confidential secretarial tasks and support an administrator in a fast-paced department.

You will screen and triage items, manage calendars, draft correspondence, and maintain filing systems while coordinating with staff and patients. Strong Microsoft Office and organizational skills are essential.

Qualifications

• Associate’s degree in Secretarial/administrative field with 2 years of experience, or equivalent combination.
• Word processing, Microsoft Office, and general PC skills required.
• Ability to work independently, assess priorities and organize workload.
• Excellent communication skills required.

Responsibilities

• Screens and assess priorities of correspondence, inquiries and projects; organize distribution.
• Answer department phones and respond to inquiries professionally.
• Manage appointment scheduling for administrator.
• Draft and finish selected correspondence and studies; maintain filing system.

Skills

Excellent communication skills

Ability to work independently

Organizational skills

Attention to detail

Education

Associate’s degree in Secretarial Science or related field

Tools

Microsoft Office

PC skills

Job description

Overview

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices. May conduct special studies of an administrative nature, serves as a resource to patients and staff members and may monitor departmental budget accounts.

Responsibilities

1. Screens and assesses relative priorities of correspondence, inquiries, and projects. Organizes systems of distribution and review of these items to ensure proper flow through the office of the supervisor.
2. Answers department phones, responding to caller inquiries professionally.
3. Answers routine correspondence. Manages appointment scheduling system for administrator.
4. Composes drafts of selected correspondence, special studies, and/or finishes documents.
5. Develops and maintains filing system for administrator or designated section of department.
6. May conduct special studies of an administrative nature.
7. Serves as resource person who is able to direct persons and inquiries, provide information, and recognize and assess developing situations of significance to the overall functioning of D-H.
8. May monitor departmental budget accounts and keep administrator informed of expenditures.
9. Manages and completes multiple priorities by established deadlines.
10. Works in a team environment to handle phone coverage and other coverage for team members.
11. Performs other duties as required or assigned.

Qualifications

• Associate’s degree in Secretarial Science or a related field with two (2) years of experience (1 year of which is supporting a managerial role), or the equivalent combination of education and experience required.
• Word processing, Microsoft Office, and PC skills required.
• Ability to work independently, assess priorities and organize workload.
• Excellent communication skills required.

Required Licensure/Certifications

- None

• Area of Interest: Secretarial/Clerical/Administrative
• Pay Range: $22.27/Hr. - $34.51/Hr.
• FTE/Hours per pay period: 1.00 - 1.00 - 40 hrs/week
• Shift: Day
• Job ID: 41760

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more: Benefits | DHMC and Clinics Careers

Dartmouth Health is an Equal Opportunity and Affiliated Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy-related conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local law.

Dartmouth Health provides reasonable accommodations to qualified individuals with disabilities and to applicants and employees with sincerely held religious beliefs in accordance with applicable law. Applicants who require an accommodation during the application or interview process may contact [e-mail] for assistance.