Senior Administrative Assistant - Human Resources Division

Dartmouth Health; Lebanon (NH); Hybrid; USD 31,000 - 48,000; Full time

Job summary

Dartmouth Health is seeking a seasoned administrative professional to perform advanced secretarial duties in a hybrid remote setting. You will prioritize correspondence, manage scheduling, and prepare drafts while supporting a manager and department staff.

The role emphasizes independent workload management, strong communication, and proficient MS Office skills; the position offers a day shift and full-time hours with competitive benefits.

Qualifications

• Associate's degree in Secretarial Science or related field with two years' experience.
• Proficient in word processing and MS Office applications.
• Ability to work independently and manage priorities.

Responsibilities

• Screen and prioritize correspondence and projects for supervisor.
• Answer department phones and manage scheduling for the administrator.
• Draft and finalize selected correspondence and documents.
• Maintain filing systems for the administrator or department.

Skills

Word processing

Microsoft Office

PC skills

Communication skills

Independent work

Education

Associate's degree in Secretarial Science

2 years experience supporting a managerial role

Job description

Overview

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices. May conduct special studies of an administrative nature, serves as a resource to patients and staff members and may monitor departmental budget accounts.

Responsibilities

1. Screens and assesses relative priorities of correspondence, inquiries, and projects. Organizes systems of distribution and review of these items to ensure proper flow through the office of the supervisor.
2. Answers department phones, responding to caller inquiries professionally.
3. Answers routine correspondence. Manages appointment scheduling system for administrator.
4. Composes drafts of selected correspondence, special studies, and/or finishes documents.
5. Develops and maintains filing system for administrator or designated section of department.
6. May conduct special studies of an administrative nature.
7. Serves as resource person who is able to direct persons and inquiries, provide information, and recognize and assess developing situations of significance to the overall functioning of D-H.
8. May monitor departmental budget accounts and keep administrator informed of expenditures.
9. Manages and completes multiple priorities by established deadlines.
10. Works in a team environment to handle phone coverage and other coverage for team members.
11. Performs other duties as required or assigned.

Qualifications

• Associate’s degree in Secretarial Science or a related field with two (2) years of experience (1 year of which is supporting a managerial role), or the equivalent combination of education and experience required.
• Word processing, Microsoft Office, and PC skills required.
• Ability to work independently, assess priorities and organize workload.
• Excellent communication skills required.

Required Licensure/Certifications

- None

Job Details

• Remote: Hybrid Remote
• Area of Interest: Secretarial/Clerical/Administrative
• Pay Range: $22.27/Hr. - $34.51/Hr.
• FTE/Hours per pay period: 1.00 - 1.00 - 40 hrs/week
• Shift: Day
• Job ID: 41727

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more: Benefits | DHMC and Clinics Careers

Dartmouth Health is an Affianative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.