Senior Administrative Assistant

Damora Therapeutics; Waltham (MA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Performance bonus

Equity participation

Comprehensive benefits

Job summary

Damora Therapeutics, Inc. is seeking a Senior Administrative Assistant to provide dedicated administrative and coordination support to the Clinical Development and Clinical Operations functions.

The role connects Clinical, Regulatory, Translational, and external partners, managing meetings, travel, and program logistics with ownership and initiative. The ideal candidate has 5+ years in admin/support roles in clinical or scientific settings, with strong MS Office skills, budgeting experience, and

Qualifications

• 5+ years of experience in administrative, coordinator, or program support roles, ideally supporting clinical, medical, or scientific teams.
• Experience coordinating complex meetings, events, or program logistics involving multiple internal and external stakeholders.
• Experience supporting senior leaders or scientific/clinical staff with calendar management, travel, expenses, and meeting coordination.
• Proven ability to manage multiple concurrent workstreams and shifting priorities in a fast-paced, deadline-driven environment.
• Experience tracking budgets, purchase orders, invoices, or vendor/CRO contracts within defined authority.
• Strong written and verbal communication skills with a professional, service-oriented demeanor.
• Proficiency with Microsoft Office 365, including Outlook, Teams, SharePoint, and Excel.
• High degree of discretion, reliability, and independent judgment, with comfort operating without close direction in a fast-growing startup environment.

Responsibilities

• Provide day-to-day administrative support to the Clinical Development and Clinical Operations teams, including calendars, meeting logistics, and document coordination.
• Coordinate logistics for investigator meetings, advisory boards, site initiation visits, and other clinical program events.
• Support preparation, formatting, and distribution of clinical study materials, presentations, and cross-functional meeting agendas and minutes.
• Track clinical vendor and CRO administrative activities, including purchase orders, invoices, and contract renewal timelines, in partnership with Clinical Operations and Finance.
• Coordinate travel, expenses, and scheduling for clinical leadership, visiting investigators, and external consultants.
• Maintain organized tracking and filing systems for clinical program documentation and correspondence.
• Support onboarding logistics for new clinical team members and contractors in partnership with People and IT, including systems access and first-day readiness.
• Serve as a connective layer among Clinical, Regulatory, Translational, Finance, and external partners such as CROs and investigator sites.
• Own recurring clinical administrative processes and support selected cross-functional clinical projects.
• Identify and resolve operational gaps proactively, without requiring step-by-step direction.
• Provide broader administrative coverage across the clinical function where needed, within agreed priorities.
• Provide executive support to defined Clinical leaders.
• Coordinate complex, multi-party meetings, travel, expenses, meeting preparation, correspondence, and follow-up.
• Anticipate conflicts and requirements, and handle confidential information with appropriate discretion.

Skills

Calendar management

Meeting coordination

Travel coordination

Budget & vendor tracking

Executive support

Communication

Discretion & independent judgment

MS Office 365 proficiency

Tools

Outlook

Teams

SharePoint

Excel

Job description

Damora Therapeutics, Inc. (Nasdaq: DMRA) is a Boston-based biotechnology company working to fundamentally redefine care for patients with blood disorders. Damora is advancing a new generation of subcutaneous biologics targeting mutant calreticulin (mutCALR)-driven myeloproliferative neoplasms, including essential thrombocythemia and myelofibrosis — chronic hematologic cancers with significant unmet need. The company’s lead program, DMR-001, is an investigational monoclonal antibody designed to selectively target mutant calreticulin, with additional programs (DMR-002 and DMR-003) advancing behind it.

Position Summary

The Senior Administrative Assistant provides dedicated administrative and coordination support to Damora’s Clinical Development and Clinical Operations functions as the company advances its first-in-human trials. This role serves as a connective layer across Clinical, Regulatory, Translational, and external partners, keeping clinical leadership organized, meetings and travel running smoothly, and clinical program logistics on track. The right candidate operates with a high degree of ownership — anticipating needs, managing complex and shifting priorities, and resolving coordination gaps without step-by-step direction. The role provides shared, priority-driven support across clinical leadership rather than dedicated 1:1 assistance.

Key Responsibilities

Clinical Administrative Support

• Provide day-to-day administrative support to the Clinical Development and Clinical Operations teams, including calendars, meeting logistics, and document coordination.
• Coordinate logistics for investigator meetings, advisory boards, site initiation visits, and other clinical program events.
• Support preparation, formatting, and distribution of clinical study materials, presentations, and cross-functional meeting agendas and minutes.
• Track clinical vendor and CRO administrative activities, including purchase orders, invoices, and contract renewal timelines, in partnership with Clinical Operations and Finance.
• Coordinate travel, expenses, and scheduling for clinical leadership, visiting investigators, and external consultants.
• Maintain organized tracking and filing systems for clinical program documentation and correspondence.

Cross-Functional Coordination

• Support onboarding logistics for new clinical team members and contractors in partnership with People and IT, including systems access and first-day readiness.
• Serve as a connective layer among Clinical, Regulatory, Translational, Finance, and external partners such as CROs and investigator sites.
• Own recurring clinical administrative processes and support selected cross-functional clinical projects.
• Identify and resolve operational gaps proactively, without requiring step-by-step direction.
• Provide broader administrative coverage across the clinical function where needed, within agreed priorities.

Executive Support

• Provide executive support to defined Clinical leaders.
• Coordinate complex, multi-party meetings, travel, expenses, meeting preparation, correspondence, and follow-up.
• Anticipate conflicts and requirements, and handle confidential information with appropriate discretion.

Required Qualifications

• 5+ years of experience in administrative, coordinator, or program support roles, ideally supporting clinical, medical, or scientific teams.
• Demonstrated experience coordinating complex meetings, events, or program logistics involving multiple internal and external stakeholders.
• Experience supporting senior leaders or scientific/clinical staff with calendar management, travel, expenses, and meeting coordination.
• Proven ability to manage multiple concurrent workstreams and shifting priorities in a fast-paced, deadline-driven environment.
• Experience tracking budgets, purchase orders, invoices, or vendor/CRO contracts within defined authority.
• Strong written and verbal communication skills with a professional, service-oriented demeanor.
• Proficiency with Microsoft Office 365, including Outlook, Teams, SharePoint, and Excel.
• High degree of discretion, reliability, and independent judgment, with comfort operating without close direction in a fast-growing startup environment.

Preferred Qualifications

• Biotech or pharmaceutical industry experience, particularly in clinical-stage or startup companies.
• Experience coordinating investigator meetings, advisory boards, or scientific conferences.
• Familiarity with clinical trial terminology and workflows (e.g., CROs, IRBs, protocols, site management).
• Experience supporting remote executives or distributed teams across multiple locations.

What Success Looks Like in the First Year

• Clinical leadership has a reliable partner: calendars are tight, meetings are well-prepared, and travel runs smoothly.
• Investigator meetings, advisory boards, and clinical program events are well organized and run without last-minute scrambling.
• New clinical team members and contractors consistently report a smooth, well-organized onboarding experience.
• Clinical vendor and CRO administrative activity is well managed: purchase orders and invoices flow cleanly, and contract renewals are surfaced ahead of deadlines.
• Cross-functional coordination between Clinical, Regulatory, and external partners is proactive, smooth, and reliably well-documented.

Compensation and Benefits

Damora offers a competitive base salary commensurate with experience and level, performance bonus, equity participation, and a comprehensive benefits package.

Damora Therapeutics is an equal opportunity employer.