Senior Administrative Assistant

Alkermes; United States; Hybrid; USD 85,000 - 100,000; Full time

Job summary

Alkermes is seeking an experienced Executive Administrative Assistant based in our Waltham, MA office. The role reports to the Vice President of Commercial Operations and provides high-level administrative support, coordinating key business processes and leading departmental projects.

In Alkermes' hybrid environment, the position requires 60% on-site presence and 40% remote work. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities with sound judgment.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 7+ years of executive administrative experience supporting senior leaders, preferably in a corporate environment.

Responsibilities

• Serve as primary administrative resource for Commercial Operations leadership.
• Coordinate calendars for senior leaders and resolve conflicts.
• Support contract administration by routing agreements and maintaining documentation.
• Coordinate travel and meetings in accordance with company policies.
• Prepare and reconcile expense reports; plan internal meetings and events.

Skills

Calendar management

Executive support

Project coordination

Discretion & confidentiality

Communication skills

Microsoft Office

Travel coordination

Education

Associate's degree

Bachelor’s degree preferred

Tools

SharePoint

Teams

Outlook

Job description

This position is based in our Waltham, MA office and reports to the Vice President of Commercial Operations. The role serves as a trusted partner to the Vice President and leadership team, providing high-level administrative support, coordinating key business processes, and leading a variety of departmental projects and initiatives.

Operating within Alkermes' hybrid work environment, this position requires 60% on-site presence and 40% remote work.

The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities while exercising sound judgment and discretion in a fast-paced environment.

• Serve as a primary administrative resource for the Commercial Operations leadership team, anticipating needs and ensuring efficient day-to-day operations.
• Support contract administration by routing agreements, tracking approvals, and maintaining documentation.
• Manage complex calendars for senior leaders, prioritizing schedules and proactively resolving conflicts.
• Partner closely with other administrative professionals and executive assistants to coordinate senior leadership meetings, align schedules, and support seamless planning.
• Provide meeting logistics support, including scheduling, catering, audiovisual coordination, room setup, and meeting materials.
• Coordinate onboarding activities for new field-based employees.
• Prepare, submit, and reconcile expense reports.
• Coordinate travel in accordance with company policies.
• Plan and coordinate internal meetings, off-site events, and regional conferences in partnership with Corporate Meetings and cross-functional teams.
• Prepare and distribute agendas, presentations, correspondence, reports, and other business documents.
• Maintain departmental records, organizational charts, and shared resources.
• Support departmental projects and special initiatives as needed.

Basic Qualifications: Education & Experience Requirements:

• Associate's degree required; bachelor’s degree preferred.
• 7+ years of executive administrative experience supporting senior leaders, preferably in a corporate environment.

Preferred Qualifications: Knowledge & Skills:

• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Proven experience managing calendars, travel, meetings, and administrative operations.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail, accuracy, and follow-through.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Customer-focused with a proactive, solutions-oriented approach.
• Ability to build effective relationships across all levels of the organization.
• Experience with contract administration, expense management, and document management systems is preferred.
• Comfortable learning new technologies and business systems.

The annual base salary for this position ranges from $85,000 to $100,000. In addition, this position is eligible for an annual performance pay bonus. Exact compensation may vary based on skills, training, knowledge, and experience. Alkermes offers a competitive benefits package. Additional details can be found on our careers website: www.alkermes.com/careers#working-here

Alkermes has recently adopted a hybrid working environment to support and meet the needs of employees and this role will operate in a flexible environment with 60% of time in the office and 40% from home. This position is eligible for the hybrid workplace model, requiring work to be completed onsite at our Waltham, MA office at least 3 days per week. This role is not eligible for fully remote work.

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Why join Team Alkermes?

Alkermes applies its decades of deep neuroscience expertise to develop medicines designed to help people living with complex and difficult-to-treat psychiatric and neurological disorders. A global biopharmaceutical company, headquartered in Ireland with U.S. locations in Massachusetts and Ohio, we seek to make a meaningful difference in the way people manage their diseases. We have a portfolio of proprietary commercial products for the treatment of alcohol dependence, opioid dependence, schizophrenia, bipolar I disorder and narcolepsy, and a pipeline of clinical and preclinical candidates in development for various psychiatric and neurological disorders.

We are proud to have been recognized as an employer of choice by many national organizations. In 2024 and 2025, we were certified as a Great Place to Work in the U.S. and named one of Massachusetts’ Top Places to Work by the Boston Globe, a Best Place to Work in Greater Cincinnati by the Cincinnati Business Courier and recognized as a Best Place to Work in BioPharma by Fortune Magazine.

Alkermes, Inc. is an equal employment opportunity employer and does not discriminate against any qualified applicant or employee because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender expression and identity, disability, genetic information, veteran status, military status, application for military service or any other characteristic protected by local, state or federal law. Alkermes also complies with all work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Alkermes is an E-Verify employer.