Senior Administrative Assistant

Lensa; Sunnyvale (CA); On-site; USD 70,000 - 83,000; Full time

Job summary

A leading cybersecurity company seeks a Sr. Administrative Assistant to support senior leaders, manage dynamic calendars, and coordinate global meetings. This role is ideal for someone organized and proactive, offering an engaging environment that values collaboration and professional growth.

Benefits

Flexible time off

Comprehensive well-being program

Paid Wellbeing Days

Paid Volunteer Days

Three-week Work from Anywhere option

Qualifications

• 5+ years of experience supporting a senior leader in an administrative capacity.
• Comfortable working across time zones and with international teams.
• High degree of professionalism and maturity; trustworthy with confidential information.

Responsibilities

• Own and manage the SVP’s calendar, coordinating meetings across time zones.
• Handle sensitive and confidential information with discretion.
• Draft and edit internal communications and assist in preparing presentations.

Skills

Advanced proficiency with Microsoft Outlook

Advanced proficiency with Microsoft Teams

Advanced proficiency with Microsoft Excel

Advanced proficiency with Microsoft PowerPoint

Strong written communication skills

Strong verbal communication skills

Job description

14 hours ago Be among the first 25 applicants

Lensa partners with DirectEmployers to promote this job for Proofpoint.

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Corporate Overview

Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber-attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web.

We are singularly devoted to helping our customers protect their greatest assets and biggest security risk: their people. That’s why we’re a leader in next-generation cybersecurity.

Protection Starts with People. Proofpoint.

The Role

We are looking for a Sr. Administrative Assistant to provide high-impact support to our SVP, Chief Accounting Officer and SVP, Global Q2C Operations. You’ll be at the center of a global finance organization supporting Proofpoint’s next phase of growth. This is a fast-paced, high-trust role ideal for someone who is organized, proactive, professional, and thrives on helping senior leaders stay focused, efficient, and prepared. You’ll manage a dynamic calendar, coordinate meetings across time zones, assist with communications and org-wide logistics, and take the lead on critical administrative needs.

What You’ll Do

• Own and manage the SVP’s calendar, ensuring time is aligned with priorities and buffered appropriately
• Proactively schedule and prepare for leadership meetings, board prep/QBR sessions, and external partner syncs (audit, tax, consultants)
• Coordinate logistics for team meetings, offsites, all-hands, culture events, and key finance milestones
• Handle domestic and international travel bookings, including itineraries and adjustments
• Submit and reconcile expense reports, and track procurement/purchasing needs
• Draft and edit internal communications and assist in preparing presentations
• Maintain email distribution lists, org charts, and shared documents
• Serve as a key liaison with facilities, IT, and finance operations on behalf of the SVP
• Contribute actively to the broader admin community
• Handle sensitive and confidential information with sound judgment and discretion
• Anticipate needs, bring a sense of urgency to problem-solving, and take initiative without waiting for direction
  
  

What You Bring To The Team

• 5 years + of experience supporting a senior leader in an administrative or executive assistant capacity
• Advanced proficiency with Microsoft Outlook, Teams, Excel, PowerPoint
• Strong written and verbal communication skills
  
  

Preferred Qualifications

• Experience supporting a C-suite or VP-level executive, ideally in finance, tech, or legal
• Highly organized and detail-oriented with the ability to multitask under pressure
• Comfortable working across time zones and with international teams
• Able to make independent decisions and adapt to changing priorities with grace
• High degree of professionalism and maturity; trustworthy with confidential information
• Approachable and collaborative with strong relationship-building instincts
  
  

Why Proofpoint

Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success. We’re a customer-focused and a driven-to-win organization with leading-edge products. We are an inclusive, diverse, multinational company that believes in culture fit, but more importantly ‘culture-add’, and we strongly encourage people from all walks of life to apply.

We believe in hiring the best and the brightest to help cultivate our culture of collaboration and appreciation. Apply today and explore your future at Proofpoint!

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.

Base Pay Ranges

SF Bay Area, New York City Metro Area:

Base Pay Range: 36.17 - 53.04 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

Base Pay Range: 28.56 - 41.88 USD

All Other Cities And States Excluding Those Listed Above

Base Pay Range: 26.18 - 38.39 USD

Proofpoint has been honored with six Best Places to Work Awards in 2024 by workplace culture leader Comparably, including Best Company Career Growth, Best Company Outlook, Best Global Culture, Best Engineering Teams, Best Sales Teams, and Best HR Teams.

We are the leader in human-centric cybersecurity. Half a million customers, including 87 of the Fortune 100, rely on Proofpoint to protect their organizations. We’re driven by a mission to stay ahead of bad actors and safeguard the digital world. Join us in our pursuit to defend data and protect people.

Our BRAVE Values

At Proofpoint, we are BRAVE in everything we do, and our values aren’t just words—they shape how we work, collaborate, and grow.

We seek people who are bold enough to challenge the status quo, responsive in the face of ever-evolving threats, and accountable for delivering real impact.

We value those with a visionary mindset who anticipate what’s next and push cybersecurity forward, and we celebrate exceptional execution that ensures we continue to defend data and protect people.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Find your network, your allies, and your biggest fans. We know that work is simply better when you’re surrounded by people who inspire you—who share ideas, cheer you on, and genuinely want to see you succeed. That’s why we offer social circles, sponsored networks, and connection points across teams and time zones—to help you find your people, build your community, and thrive together.

This isn’t just a job—it’s a mission to protect people and defend data in a world that never slows down. We’re building the future of human-centric cybersecurity, and that future belongs to all of us. We take ownership, move fast, and hold ourselves accountable—because that’s what it takes to stay ahead. And we do it together, winning as one.

Be empowered to reach your full potential through meaningful challenges and personalized support—designed around you and your goals. Whether you're growing as a leader or leveling up from great to exceptional as an individual contributor, we’re here to help you get there.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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