Senior Administrative Assistant

Banner Health; Sun City (AZ); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Banner Del Webb Medical Center in Sun City, AZ is seeking a Senior Administrative Assistant to support the Chief Nursing Officer and the Chief Financial Officer. The role requires handling confidential information, coordinating complex administrative operations, and serving as a trusted partner to executive leadership.

Strong initiative and organizational skills are essential. The ideal candidate will manage calendars, arrange travel, prepare reports, and coordinate projects across the

Qualifications

• Experience providing administrative support in a healthcare or executive environment.
• Ability to handle confidential information with discretion.
• Strong organization and multitasking skills.

Responsibilities

• Handle clerical and administrative tasks for senior leaders with judgment and discretion.
• Summarize incoming materials and coordinate information with background sources.
• Decide when to escalate matters to the executive and relay requests to staff.
• Coordinate recurring or one-time projects as directed by supervisor.
• Screen calls and visitors, provide information and route to appropriate staff.
• Maintain supervisor's calendar, arrange meetings and travel.
• Prepare reports, presentations and summaries from multiple sources.
• Provide a broad range of administrative support, exercising initiative and independent judgment.
• Interact with senior leaders, physicians, staff, and external stakeholders.

Skills

Administrative support

Education

High school diploma or GED

Job description

Primary City/State: Sun City, Arizona

Department Name: Admin-Hosp

Work Shift: Day

Job Category: Administrative Services

The future is full of possibilities. At Banner Health, we're excited about what the future holds for health care. That's why we're changing the industry to make the experience the best it can be. Our team has come together with the common goal: Make health care easier, so life can be better. The future of health care starts here. If you're ready to change lives, we want to hear from you!

As a Senior Admin Assistant , you will be responsible for providing support to the Chief Nursing Officer and the Chief Financial Officer. The ideal candidate will have a proven track record supporting senior healthcare leaders, managing highly confidential information, coordinating complex administrative operations, and serving as a trusted partner to executive leadership. They should demonstrate strong initiative, sound judgment, exceptional organizational skills, and the ability to seamlessly support strategic, operational, and clinical priorities across the organization.

Success in this role requires adaptability, critical thinking, attention to detail, and the ability to manage multiple competing priorities while maintaining composure under pressure.

Location: Banner Del Webb Med Ctr (14502 W. Meeker Blvd)

Schedule/Shift: M-F 730-4 Hybrid role team members are permitted up to 2 days of remote work with at least 3days/week in office

Banner Del E. Webb Medical Center excels in providing extraordinary health care to residents of the northwest Valley of metro Phoenix and is recognized by U.S. News and World Report as one of Phoenix's Best Hospitals. With 391 licensed beds, the hospital provides a wide range of services, including acute medical and surgical services as well as intensive care, emergency and urgent care, inpatient/outpatient surgery, cardiac catheterization, neurology, orthopedics, oncology, urology, pulmonary, obstetrics and gynecology, outpatient diagnostic services, and adult behavioral services.

POSITION SUMMARY

This position supports senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.

CORE FUNCTIONS

1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.
2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.
3. Coordinates, handles, and/or complete recurring projects or one-time projects, as directed by supervisor.
4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.
5. Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.
6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.
7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.
8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
9. This position primarily focuses on the operations of the office of the senior leaders. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with senior leaders, board members, physicians, patients, board members, employees, the media, as well as business and community leaders.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible