Senior Administrative Assistant

Nutanix; Richmond (VA); On-site; USD 56,000 - 83,000; Full time

Job summary

Eaton in Richmond, VA is seeking a Senior Administrative Assistant to support the Plant Manager and oversee office operations. Responsibilities include coordinating plant visits, managing calendars, travel arrangements, and communications, with a focus on efficiency and discretion.

The role requires independence, strong judgment, problem-solving skills, and the ability to collaborate across departments. A high school diploma plus 3+ years of experience and MS Office proficiency are expected.

Qualifications

• High School diploma or GED from an accredited institution.
• Minimum of three (3) years progressive administrative assistance experience supporting senior level positions.
• Bachelor's degree from an accredited institution is preferred.
• Experience with MS Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Maintain a daily calendar and manage expense reports.
• Schedule appointments, plan/coordinate meetings and conferences of varying sizes.
• Receive visitors, screen calls and mail, and arrange domestic/international travel.
• Coordinate and supervise drivers and company- leased vehicles; manage plant meetings.

Education

High School diploma or GED

Bachelor's degree

MS Office experience

Tools

MS Office

Job description

Eaton’s Electrical Sector is currently seeking a Senior Administrative Assistant to join our team. This position is based at our Richmond, VA location.This role supports the Plant Manager and ensures efficient office operations. Responsibilities include planning logistics for plant visits, overseeing drivers and leased vehicles, coordinating events, maintaining records, handling inquiries, preparing correspondence, compiling reports, and assisting all departments as needed. The position requires strong independence, judgment, problem-solving skills, discretion, and provides general support for Plant Communications.The expected annual salary range for this role is $56,000 - $83,000 a year.Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.What you’ll do:Maintain a daily calendar; prepares and manage expense reports; schedule appointments; plan and coordinate meetings and conferences of varying sizes as required; receive visitors; screen calls and mail; handle domestic and international travel arrangements; and respond to routine inquiries.Actively participate and contribute as a team member; assume leadership roles within the team; and proactively seek opportunities to help balance departmental workloads.Coordinate and manage plant meeting rooms.Address changing priorities, schedules, and tight deadlines with flexibility and a proactive approach.Track meeting minutes and ensure follow-up actions are completed.Monitor and manage both oral and written communication between internal and external stakeholders and the Campus Plant Manager’s office.Ensure accurate filing and record-keeping by storing and documenting information promptly.Coordinate and supervises the activities of drivers/messengers; oversees company-leased vehicles, ensuring proper maintenance, cleaning, insurance, and payment of taxes.Manage the Viva Engage page and Plant SharePoint site; designs materials for internal communications.This role could be the next step in your career if you demonstrate the following experience:High School diploma or GED from an accredited institutionMinimum of three (3) years progressive administrative assistance experience supporting senior level positionsYou will set yourself apart by demonstrating some or all of the following:Bachelors degree from an accredited institutionExperience with MS OfficeWe will not consider candidates who:No relocation benefit is being offered for this position. Only candidates within a 50-mile radius of Richmond, VA will be considered. Active Duty Military Service member candidates are exempt from the geographical area limitationEaton will not consider applicants for employment immigration sponsorship or support for this position. This means that Eaton will not support any CPT, OPT, or STEM OPT plans, F-1 to H-1B, H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etcKeys to role success:Excellent technical secretarial skillsAbility to recommend plans and coordinate a course of actionAbility to work independently to respond to a wide variety of information requestsAbility to work in a matrix environment, get results and drive change through others #LI-LR1All positions may require participation in video and in-person interviews as part of the hiring process. All candidates will be evaluated based on job-related competencies, and all candidates’ privacy rights and data security will be protected in accordance with applicable laws.We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.