Senior Administrative Assistant

Colorado Railroad Museum; Omaha (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

Eide Bailly LLP in Omaha, NE is seeking an experienced Administrative Assistant to provide comprehensive support to Partners and Managers. You will manage calendars, coordinate meetings with stakeholders, handle calls and emails, and prepare confidential documents.

You will also coordinate travel, prepare expense reports, and assist with billing and client data management. The role requires strong organization, discretion, and proficiency with Microsoft Office.

Qualifications

• High school diploma required; associate degree preferred.
• 5+ years of admin support experience, ideally supporting executives.
• Experience in professional services or accounting is a plus.
• Strong organizational and client-relations skills.
• Proficient with Microsoft Office and practice management systems.

Responsibilities

• Provide comprehensive administrative support to Partners and Managers, including calendars and meeting coordination.
• Screen and manage calls and emails; draft responses as needed.
• Coordinate travel arrangements and prepare expense reports.
• Prepare confidential documents including engagement letters and proposals.
• Assist with billing procedures and client data in the practice management system.
• Set up new clients and opportunities; maintain existing data.
• Scan, file, and handle mail; support general office admin tasks.
• Support licensing and renewal tasks for Partners and Managers.
• Complete additional projects as assigned.

Skills

MS Office

Word & Excel

Communication

Executive support

Multitasking

Education

High school diploma

Associate degree preferred

Tools

Practice management system

Calendar coordination tools

Job description

Location: Omaha, NE

Work Arrangement: In-Office

A Day in the Life

• Providing comprehensive administrative support to Partners and Managers, including managing calendars, coordinating complex meetings with internal and external stakeholders, and handling calls and emails on their behalf.
• Monitoring and prioritizing incoming correspondence (mail, email, calls) from various parties including government agencies, and drafting responses or addressing inquiries when necessary.
• Coordinating department, management, and committee meetings by reserving resources, arranging catering, recording minutes, and ensuring follow‑up on discussion points.
• Coordinating comprehensive travel arrangements, including booking flights, hotels, rental cars, and other transportation needs.
• Formatting, editing, and preparing final deliverables and confidential documents including engagement letters, proposals, reports, and presentations.
• Preparing expense reports.
• Performing practice management billing procedures for the department, including transferring time, requesting aging and preparing bills.
• Setting up new clients, sales opportunities and maintaining existing client data in the practice management system.
• Coordinating and completing Partner and Manager professional licensing and renewals.
• Scanning, filing, faxing and copying as needed.
• Reviewing sorting and routing incoming mail; distributing outgoing mail as needed.
• Answering telephones and giving information to callers; routing calls to appropriate personnel.
• Completing additional projects as assigned by the Partners and Managers.

Who You Are

• You have a high school diploma. An Associate’s Degree in Business Administration or a related field is preferred.
• You have 5+ years of experience in administrative support, ideally with experience supporting executives.
• You have experience working in a professional service or accounting firm preferred.
• You have strong organizational and customer relation skills.
• You have working knowledge of practice management systems.
• You can communicate clearly in writing and verbally.
• You act with integrity, confidentiality and professionalism at all times.
• You can work independently under minimal supervision.
• You can work on multiple projects and meet deadlines by setting priorities with work projects.
• You can establish and maintain effective working relationships with co‑workers and clients.
• You have an advanced skillset with computers, Microsoft Office (Word and Excel) and using various software packages.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.