Senior Administrative Assistant

EMCOR Group, Inc.; Norwalk (CT); On-site; USD 100,000 - 113,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) savings plan

Employee assistance program

Job summary

EMCOR Group, Inc. is seeking an administrative support professional for the Chief Financial Officer. Responsibilities include managing investor communications, coordinating meetings, and ensuring confidentiality. Candidates should have a minimum of five years' experience in a corporate environment and strong familiarity with Microsoft 365 and AI productivity tools.

The role offers a compensation range of $100,000-$113,000 and benefits such as medical coverage, 401(k) plan, and employee assistance programs.

Qualifications

• Minimum five years of administrative experience in a corporate environment.
• Proactive, self-motivated, and detail-oriented.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Provide comprehensive administrative support to the Chief Financial Officer.
• Coordinate virtual and in-person meetings with investors.
• Manage confidential information with discretion.

Skills

Effective communication skills

Organizational skills

Time management

Analytical skills

Detail-oriented

Education

Associate’s degree or equivalent experience

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

DocuSign

AI-assisted productivity tools

Job description

A Fortune 500® company, EMCOR Group, Inc. (NYSE: EME), is a leader in mechanical and electrical construction and related services.

Job Summary

This position provides administrative support to the Senior Vice President and Chief Financial Officer, coordinating calls and meetings with investors, managing investor communications, planning events, preparing and editing written materials, conducting basic research, and handling ad hoc items as needed.

Essential Duties & Responsibilities

• Provide comprehensive administrative support to the Chief Financial Officer.
• Coordinate virtual and in-person meetings with investors and triage inquiries from the investor community.
• Serve as a general liaison with internal and external stakeholders, managing communication and correspondence efficiently and professionally.
• Coordinate general internal and external events, including budgeting, room set‑up, preparation of meeting materials, and agenda preparation.
• Design, prepare, and edit written and digital materials for internal and external audiences using PowerPoint, Excel, and Word.
• Conduct basic research, compile data, and use digital and AI-enabled tools to support drafting, summarization, and administrative efficiency while exercising sound judgment and confidentiality.
• Handle confidential information with discretion and professionalism.
• Perform basic bookkeeping tasks such as expense reports, invoicing, and budgeting/expense tracking.
• Perform general administrative duties such as preparing correspondence, proofreading documents, copying, filing, and ordering supplies.
• Support special projects, particularly budgets and preparations for Board and senior management meetings.
• Assist other departments and executives with special assignments as needed.

Qualifications

• Associate’s degree or equivalent experience required.
• Minimum five years of administrative experience in a corporate environment, preferably with a Fortune 500 company.
• Effective and professional communication skills with personnel at all levels.
• Ability to maintain confidentiality and discretion.
• Strong time‑management, organizational, oral, and written communication skills.
• Proactive, self‑motivated, and detail‑oriented.
• Strong analytical and problem‑solving skills.
• Advanced PC skills, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Visio), DocuSign, and ability to learn new business systems and workflow tools.
• Proficiency in AI-assisted productivity tools, including M365 Copilot, for meeting preparation, note organization, document drafting, summarization, and information retrieval, with the ability to validate outputs, protect confidential information, and apply appropriate judgment.

Compensation Range

$100,000-$113,000

Benefits

Medical, dental, and vision coverage; health savings and flexible spending accounts; life insurance; disability; a 401(k) savings plan; a College Coach program; and an employee assistance program.

Geographic Disclosure

New York State (effective 9/17/2023): Positions will physically be performed in New York or will be reporting to a supervisor in New York.

Equal Opportunity Employer

We are an Equal Opportunity Employer / Veterans / Disabled.