Senior Administrative Assistant

Sphere Entertainment Group, LLC; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

Sphere Entertainment Co. in New York is seeking a Senior Administrative Assistant to provide comprehensive support to the SVP Business Operations & Insights and SVP Strategic Operations & Alliances.

You will act independently, maintain close relationships with the executives, and ensure day-to-day business activities run smoothly. You will coordinate meetings, travel, and communications, collaborate with other assistants, and help manage confidential information with discretion.

Qualifications

• Minimum 5+ years experience supporting Senior executives in a matrixed organization.
• Well-organized, detail-oriented and able to multi-task as a strategic thinker.
• Experience managing highly changeable calendars with tact, diplomacy and sound judgement.
• Demonstrated ability to quickly learn the organizational structure and successfully execute objectives in a complex environment.
• Experience with Concur or a comparable platform for expenses and travel.

Responsibilities

• Coordinate and arrange Executive’s meetings and schedules in an always shifting schedule.
• Work collaboratively with Administrative Assistants to ensure team members have the necessary information.
• Anticipate contingencies and be strategic in prioritizing tasks.
• Prepare travel and expense reports on a timely basis using Concur or a comparable program.
• Support the team by handling tasks including printing, light data entry, and office supplies.
• Liaise for high-touch communication and teamwork; manage confidential information discreetly.
• Prepare event itineraries and coordinate logistics for trips and engagements.
• Assist with internal off-sites and external client events in partnership with MSG teams.

Skills

Organized

Detail-oriented

Multi-tasking

Strategic thinking

Diplomacy

Discretion

Tools

Concur

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Slack

Zoom

Google Workspace

Job description

Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com.

Who are we hiring?

We are hiring a Senior Administrative Assistant who will provide complete administrative support to the SVP Business Operations & Insights and SVP Strategic Operations & Alliances and their direct reports.

Acting with considerable independence and intellectual curiosity, the Senior Admin provides advanced, administrative support to the SVPs and team. They are required to maintain a close and highly responsive relationship to day-to-day activities of the business.

What will you do?

• Coordinate and arrange Executive’s meetings and schedules in an always shifting schedule.
• Work collaboratively and efficiently with the other Administrative Assistants to ensure all team members have the necessary information.
• Anticipate all contingencies and be strategic in prioritizing tasks undertaken.
• Prepare travel and expense reports on a timely basis using Concur or a comparable program.
• Support the team by conducting helpful tasks including printing documents, light database entry, ordering of meals and office supplies.
• Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
• Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
• Prepare comprehensive event and travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
• Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
• Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements; This includes internal off-sites and external client events (in partnership with MSG teams) to support team needs.

What do you need to succeed?

• Minimum of 5+ years experience supporting Senior executives in a matrixed organization, preferably within the tech, media, or entertainment industries.
• Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker capable of foreseeingimpactof simultaneous projects.
• Experience managing a highly changeable calendars with extreme tact, strict attention to detail, diplomacy and sound judgement.
• Demonstrated ability to quickly learn the organizational structure and successfully execute the objectives of the team in a complex and ambiguous environment.
• Able tomaintain confidentiality and professionalism at all times.
• Experience with Concur or a comparable platform for expenses and travel.
• Must be energetic, positive, outgoing, and resourceful.
• Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.

Special Requirements

• Non-conventional work hours and occasional travel may be required

#LI-Onsite

Pay Range

$75,000—$100,000 USD

At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.

We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with all applicable federal, state, and local laws governing nondiscrimination, including considering requests for reasonable accommodations as required.