Executive Administrative Assistant

Assistants vs. Agents; New York (NY); On-site; USD 125,000 - 160,000; Full time

Job summary

Sphere Entertainment Co. is seeking an Executive Administrative Assistant to provide high-level support to the President and COO. This role requires autonomy in a fast-paced, high-velocity environment with shifting priorities and confidential handling of information.

The position involves proactive calendar management, cross-team collaboration, and travel logistics with the President and COO. Candidates should have 10+ years of experience supporting executives, strong discretion, and advanced MS

Qualifications

• 10+ years hands-on experience supporting C-Suite executives in a fast-paced environment.
• Ability to anticipate needs, manage multiple priorities, and protect confidentiality.
• Proactive, adaptable, and able to navigate shifting priorities.
• Strong judgment, discretion, and professional demeanor.
• Excellent communication and collaboration with executive teams.

Responsibilities

• Proactive Calendar & Workflow Management: Own and optimize shifting schedules across East and West Coast offices with a rapid-response environment; anticipate scheduling conflicts and resolve them before friction occurs.
• Agile Problem Solving & Context Switching: Navigate an always shifting, fast-paced environment. Switch gears instantly between widely different projects, independently prioritize tasks, manage ambiguity, and adapt to sudden real-time changes without losing focus.
• Intentional Collaborator: Act as a high-touch, fast moving liaison across administrative teams, ensuring communication flows efficiently and critical information reaches the right stakeholders with urgency.
• High-Discretion Gatekeeping: Manage incoming correspondence, phone calls, and documentation under pressure, exercising sound judgment to determine immediate follow-up actions.
• Operational Execution & Tools: Manage complex operational approvals (expenses, payment authorizations, Coupa) and balancing ad-hoc projects.
• Required Travel: Travel alongside President and COO to support business operations. This travel can be last minute, and arrangements will change frequently. Includes managing the end-to-end travel logistics and comprehensive itineraries for these trips.
• Executive Materials: Design and format presentations and briefing materials, ensuring executives are fully prepared for fast-moving internal and external engagements.
• Flexibility: Maintain full availability to work outside standard business hours to accommodate shifting executive business needs, schedules and travel demands.

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com.

Who are we hiring?

The Executive Administrative Assistant serves as a critical collaborative partner, providing high-level, comprehensive administrative support to the President and COO at Sphere Entertainment. This role operates with high autonomy in an exceptionally fast-paced, high-velocity environment where priorities shift by the hour. Navigating this complexity requires extreme resiliency, the agility to pivot instantly, and a relentless focus on a proactive approach.

You will not just manage tasks; you will actively partner with leadership to support business objectives and priorities. To succeed in this role, you must be exceptionally proactive, possess the willingness to learn your executive’s working style, anticipates needs before they arise, clears roadblocks and steps in to handle situations confidently and intuitively while maintaining a high-level of confidentiality. Constant context switching is part of the daily workflow - you must be highly adaptability as you will pivot seamlessly between high-level strategic tasks and detailed logistics.

What will you do?

• Proactive Calendar & Workflow Management: Own and optimize shifting schedules across East and West Coast offices with a rapid-response environment; anticipate scheduling conflicts and resolve them before friction occurs.
• Agile Problem Solving & Context Switching: Navigate an always shifting, fast-paced environment. Switch gears instantly between widely different projects, independently prioritize tasks, manage ambiguity, and adapt to sudden real-time changes without losing focus.
• Intentional Collaborator: Act as a high-touch, fast moving liaison across administrative teams, ensuring communication flows efficiently and critical information reaches the right stakeholders with urgency.
• High-Discretion Gatekeeping: Manage incoming correspondence, phone calls, and documentation under pressure, exercising sound judgment to determine immediate follow-up actions.
• Operational Execution & Tools: Manage complex operational approvals (expenses, payment authorizations, Coupa) and balancing ad-hoc projects.
• Required Travel: Travel alongside President and COO to support business operations. This travel can be last minute, and arrangements will change frequently. Includes managing the end-to-end travel logistics and comprehensive itineraries for these trips.
• Executive Materials: Design and format presentations and briefing materials, ensuring executives are fully prepared for fast-moving internal and external engagements.
• Flexibility: Maintain full availability to work outside standard business hours to accommodate shifting executive business needs, schedules and travel demands.

What do you need to succeed?

• Experience: Candidates must have a minimum of 10+ years hands on experience driving and expediting projects in support of a C-Suite executive in a highly complex, fast-paced organization (entertainment or technology industries preferred).
• Agility and Ambiguity: Proven ability to quickly master organizational structures and maintain peak performance when goals, timelines, or environments are fluid and rapidly changing.
• Resiliency: Demonstrated composure, stamina, and diplomatic tact when managing high-stakes, fast-moving priorities under tight deadlines.
• Proactivity: A track record of thinking several steps ahead, foreseeing the ripple effects of simultaneous projects, and mitigating risks before they arise in a fast-paced setting.
• Discretion: Total integrity and proven experience handling sensitive, proprietary, and highly confidential information with speed and security.
• Highly proficient in Microsoft Outlook, Excel, and Word, with advanced PowerPoint capabilities, including designing and formatting executive presentations and presentation materials.
• Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.

#LI-Onsite

Pay Range

$125,000—$160,000 USD

At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.

We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with all applicable federal, state, and local laws governing nondiscrimination, including considering requests for reasonable accommodations as required.