Senior Administrative Assistant

McKesson’s Corporate; New Jersey; Hybrid; USD 33,000 - 54,000; Full time

Job summary

McKesson is seeking a Senior Administrative Assistant to provide comprehensive executive support to Vice Presidents and senior leaders. The role involves calendar and travel management, reporting and presentation preparation, and confidential handling of sensitive information.

The ideal candidate is proactive, organized, and adept at coordinating diverse teams in a largely remote environment. Responsibilities include onboarding new team members, coordinating meetings both in-person and virtual,

Qualifications

• 5+ years of experience providing executive support in a corporate setting, primarily remote.
• Excellent organizational skills with a strong attention to detail.
• Ability to maintain confidentiality, exercise discretion, and handle sensitive information.
• Strong written and verbal communication skills, with professionalism.
• Proficiency in Microsoft Office suite, including Outlook, Teams, Copilot, Word, Excel, PowerPoint, OneDrive, and SharePoint.
• Exceptional time management and multitasking abilities, with the capacity to prioritize tasks.
• Excellent problem-solving and proactive thinking.
• Ability to work independently and in a team.
• Strong interpersonal skills and stakeholder relationship-building.
• Growth mindset and commitment to continuous learning.

Responsibilities

• Calendar & Meeting Management: manage schedules, organize meetings, prep materials, and take notes.
• Travel & Expense: arrange travel and submit expense reports.
• Event Planning & Office Management: assist with events and maintain office resources.
• Onboarding & Team Support: facilitate onboarding and training for new members.
• Communication & Document Management: handle correspondence and prepare reports.
• Project & Task Management: oversee select initiatives and provide status updates.

Skills

Executive support

Microsoft Office

Communication

Time management

Discretion

Education

Bachelor’s or Associate degree

Tools

Salesforce

Tableau

Outreach.io

Copilot

Job description

Company Profile

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

Role Overview

McKesson is a leading healthcare services and information technology company dedicated to improving the lives of patients and driving innovation in the healthcare industry. The Senior Administrative Assistant will support Vice President GPO, Manufacturer BD Oncology, Vice President GPO, Manufacturer BD MSPL, and Associate Vice President GPO Strategic Analytics and Technology. As a Senior Admin Assistant, you will be responsible for providing comprehensive administrative support to our executives. Your role will involve managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations and handling confidential information with the utmost discretion. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and organizational skills.

Key Responsibilities

• Calendar & Meeting Management: Proactively manage and optimize schedules to ensure efficient use of time. Actively participate in the organization, preparation, and attendance of in-person and/or virtual meetings (i.e., logistic, room setup, required materials provided pre and post meeting, refreshment needs, superb notetaking that can be synthesized into executive summaries in word or PowerPoint formats) Forward looking for future planning and preparation of upcoming meetings and deliverables.


• Travel & Expense Management: Arrange travel plans in a timely and cost-effective manner, adhering to company policies. Manage expense reports and ensure accurate and timely submission.


• Event Planning & Office Management: Assist in planning and coordinating small events, maintaining a high level of professionalism. Manage office supplies, equipment, and facilities, ensuring a conducive work environment.


• Onboarding & Team Support: Facilitate smooth onboarding for new team members, ensuring provision of necessary resources. Provide training on systems, processes, and applications to support their integration. Foster a collaborative and inclusive team environment.


• Communication & Document Management: Respond promptly and professionally to communication requests, maintaining confidentiality and discretion. Filter and prioritize incoming calls, mail, and emails, and prepare appropriate responses. Create professional reports and executive summaries using Word, Excel, or PowerPoint.


• Project & Task Management: Lead and facilitate select initiatives, coordinating tasks and teams across different departments. Provide regular updates and status reports to stakeholders, ensuring project success.

Minimum Requirement

Typically requires 5+ years of related experience.

Education

Bachelor’s or associate degree is preferred, yet not required.

Critical Skills

5+ years of experience providing executive support in a corporate setting, primarily remote in nature. Excellent organizational skills with a strong attention to detail. Ability to maintain confidentiality, exercise discretion, and handle sensitive information. Strong written and verbal communication skills, with exceptional professionalism. Proficiency in Microsoft Office suite, including Outlook, Teams, Copilot, Word, Excel, PowerPoint, OneDrive, and SharePoint. Exceptional time management and multitasking abilities, with the capacity to prioritize tasks effectively. Excellent problem-solving skills and ability to think critically and proactively. Ability to work independently and as part of a collaborative team. Strong interpersonal skills and the ability to build relationships with stakeholders. A growth mindset, with commitment to continuous learning and self-improvement.

Specialized Knowledge, Skills & Abilities

Demonstrated proficiency using ChatGPT and other AI-based platforms. Familiarity with CRM systems (e.g. Salesforce), data visualization tools (e.g., Tableau), and outreach platforms (e.g., Outreach.io) is a plus.

Work Environment

Position is home based with occasional travel. Ability to travel 5% of the time to attend and assist with large meetings and/or events nationally, as needed. Occasional overtime may be required to meet business needs. Must be authorized to work in the US unrestricted – This position is not eligible for sponsorship. McKesson complies with all applicable U.S. immigration laws and regulations. The Company does not provide employer support or sponsorship for any immigration related employment benefit for this role. Applicants must be currently authorized to work in the United States on a fulltime basis without the need for employer support or sponsorship now or in the future. This includes having the legal right to work in the United States without the need for McKesson support or sponsorship for any immigration related employment authorization (e.g., H1B, O1, E3, H1B1, TN, F1 OPT, F1 STEM OPT, F1 CPT, etc.) now or in the future. If you will require McKesson to provide immigration support or sponsorship now or in the future, you should not apply for this position.

Compensation

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here.

Our Base Pay Range for this position $32.55 - $54.25

Equal Employment Opportunity

McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson’s full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page. McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to (United States) [e-mail] or (Canada) [e-mail]. Resumes or CVs submitted to this email box will not be accepted.

Company Culture Reminder

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.