Senior Administrative Assistant

Allina Health; Minneapolis (MN); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Medical/Dental

PTO/Time Away

Retirement Savings Plans

Life Insurance

Disability

Job summary

Allina Health is seeking an administrative support professional to provide essential clerical and scheduling duties. The role involves calendar management, data entry, report generation, and coordination of daily operations within the department.

The position requires 2–5 years of administrative experience and proficiency in Microsoft Office. Strong organizational skills and attention to detail are essential for maintaining efficient workflows and client communications.

Qualifications

• Must be 18 years of age with education/experience to meet required functional competencies.
• 2 to 5 years in administrative support or secretarial experience.
• 2 to 5 years in Microsoft Office functions and computer technology.

Responsibilities

• Performs clerical tasks and prepares documents.
• Answers phones and makes client/business associate calls.
• Maintains client records and databases.
• Generates reports and handles billing tasks.
• Schedules patient/client visits and coordinates meetings or travel.

Skills

Microsoft Office

Administrative support

Calendar management

Data management

Phone/calls

Education

High school diploma or GED

Associate's or Vocational degree

Tools

EMR systems

Job description

In this role, you’ll provide essential support through a variety of administrative and clerical tasks, including scheduling, calendar management, and coordination of daily operations. Your attention to detail and organizational skills will help ensure smooth and efficient workflows across the team.

Performs department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintains data bases and generate reports. May perform client scheduling and receptionist duties.

Principle Responsibilities

• Performs clerical tasks.
  • Completes tasks such as typing, preparation of documents, mailing.
  • Answers phones and make client / business associate calls.
  • Maintains client records.
  • Performs billing tasks, and compile data.
  • Maintains databases and Excel spreadsheets.
  • Generates reports.
• Provides department support.
  • May schedule patient / client visits.
  • May perform receptionist and check-in function.
  • May order supplies.
  • May coordinate meetings, conferences, presentations, travel arrangements.
  • May have responsibility for assigned projects.
  • May manage employee and leader schedules and calendars.
  • May write correspondence to internal customers, or to clients or business associates.
  • May manage provider schedules, expenses and / or education tracking.
  • May manage department timecards.
  • May manage department website.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years in administrative support or secretarial experience
• 2 to 5 years in Microsoft Office functions and computer technology

Preferred Qualifications

• High school diploma or GED
• Associate's or Vocational degree in related field
• 2 to 5 years in electronic medical record experience

Physical Demands

• Light Work:
• Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently
• 1.0 FTE (80 hours per two-week pay period)
• 8-hour day shifts
• Occasional weekends

Pay Range

Pay Range: $24.62 to $33.74 per hour

The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits Include

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer
• Benefit eligibility/offerings are determined by FTE and if you are represented by a union.