Senior Administrative Assistant

Galderma Laboratories, LP; Miami (FL); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Galderma Laboratories, LP in Miami, Florida is seeking a Senior Administrative Assistant to provide high-level support to company executives. The role involves preparing reports and presentations, managing calendars, coordinating travel and expenses, screening calls, and supporting special projects.

Ideal candidates have 5+ years of senior administrative experience, a bachelor’s degree or equivalent, and proven discretion with confidential information.

Formación

• 5+ years of experience as a senior administrative assistant, supporting multiple senior-level executives, including direct reports.
• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization and with external partners.
• Strategic thinker with a solution-oriented mindset.
• Demonstrated ability to thrive in a fast-paced, team-oriented, and collaborative environment.
• Professional and welcoming phone presence with strong follow-through skills.
• Excellent time management, prioritization, delegation, and multitasking abilities.
• Proficient in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
• Ability to work cross-functionally with multiple departments and levels within the organization.

Responsabilidades

• Provide administrative support to multiple executives, including calendar management, travel coordination, and expense reporting.
• Manage executive communications such as email and phone correspondence.
• Prepare and edit PowerPoint presentations for corporate leadership.
• Coordinate logistics and materials for leadership meetings.
• Assist HR with recruitment activities by scheduling interviews and coordinating candidate visits.
• Maintain the functional organizational chart.
• Reconcile monthly corporate credit card statements.
• Collaborate with the other administrative assistants and leadership teams to plan and execute onsite and offsite meetings and events.

Conocimientos

Executive support

Confidential handling

Communication skills

Strategic thinking

Team collaboration

Phone presence

Time management

Multitasking

Cross-functional

Educación

Bachelor's degree preferred

Herramientas

Microsoft Office Suite

PowerPoint

Word

Excel

Descripción del empleo

Whether it's the unique breadth of our integrated offering that covers Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology products; or our commitment to recognizing and rewarding people for the contribution they make - working here isn't like anywhere else. At Galderma, we actively give our teams reasons to believe in our ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

The Opportunity

The Senior Administrative Assistant provides high-level administrative support to company executives. Responsibilities include preparing reports and presentations, managing schedules, coordinating travel and expenses, screening calls, and supporting special projects. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Provide administrative support to multiple executives, including calendar management, travel coordination, and expense reporting.
• Manage executive communications such as email and phone correspondence.
• Prepare and edit PowerPoint presentations for corporate leadership.
• Coordinate logistics and materials for leadership meetings.
• Assist HR with recruitment activities by scheduling interviews and coordinating candidate visits.
• Maintain the functional organizational chart.
• Reconcile monthly corporate credit card statements.
• Collaborate with the other administrative assistants and leadership teams to plan and execute onsite and offsite meetings and events.

Preferred Skills and Qualifications

• 5+ years of experience as a senior administrative assistant, supporting multiple senior-level executives, including direct reports.
• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization and with external partners.
• Strategic thinker with a solution-oriented mindset.
• Demonstrated ability to thrive in a fast-paced, team-oriented, and collaborative environment.
• Professional and welcoming phone presence with strong follow-through skills.
• Excellent time management, prioritization, delegation, and multitasking abilities.
• Proficient in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
• Ability to work cross-functionally with multiple departments and levels within the organization.

Position is commensurate with experience.

What We Offer in Return

You will be part of an organization that genuinely values and embraces diversity and inclusion. We believe that reflecting the diverse perspectives of our customers leads to stronger, more meaningful outcomes.

Our people make a difference

At Galderma, you’ll work alongside individuals who share your drive—as well as those with different perspectives that help us grow. We value the unique contributions of every team member. Our culture of professionalism, collaboration, and support creates an environment where people can truly thrive and excel.

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology.

Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin we are in shapes our lives, we are advancing dermatology for every skin story. For more information go to www.galderma.com/careers