Senior Administrative Assistant

Galderma; Boston, Northern (MA, KY); Hybrid; USD 60,000 - 82,000; Full time

Job summary

Galderma in Boston is seeking a Senior Administrative Assistant to provide high-level support to company executives, managing calendars, travel, and expense reporting.

You will prepare presentations, coordinate meetings, assist HR with recruitment activities, and help maintain the organizational chart while handling confidential information with discretion. This role requires strong communication and time-management skills in a fast-paced, collaborative environment.

Qualifications

• 5+ years of experience as a senior administrative assistant supporting multiple executives.
• Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• Strong written and verbal communication skills with the ability to interact effectively across all levels.

Responsibilities

• Provide administrative support to multiple executives, including calendar management, travel coordination, and expense reporting.
• Manage executive communications such as email and phone correspondence.
• Prepare and edit PowerPoint presentations for corporate leadership.
• Coordinate logistics and materials for leadership meetings.
• Assist HR with recruitment activities by scheduling interviews and coordinating candidate visits.
• Maintain the functional organizational chart.
• Reconcile monthly corporate credit card statements.
• Collaborate with other administrative staff and leadership to plan onsite and offsite meetings and events.

Skills

Calendar management

Travel coordination

Expense reporting

Executive communication

Discretion with confidential info

Time management

Education

Bachelor's degree or equivalent experience

Tools

PowerPoint

Word

Excel

Microsoft Office

Job description

## Senior Administrative AssistantApply: Boston: Full time: Posted Today: JR020924Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story. We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee. At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact. **The Opportunity**The Sr. Administrative Assistant provides high-level administrative support to company executives. Responsibilities include preparing reports and presentations, managing schedules, coordinating travel and expenses, screening calls, and supporting special projects. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. **Key Responsibilities*** Provide administrative support to multiple executives, including calendar management, travel coordination, and expense reporting.* Manage executive communications such as email and phone correspondence.* Prepare and edit PowerPoint presentations for corporate leadership.* Coordinate logistics and materials for leadership meetings* Assist HR with recruitment activities by scheduling interviews and coordinating candidate visits.* Maintain the functional organizational chart* Reconcile monthly corporate credit card statements.* Collaborate with the other administrative assistants and leadership teams to plan and execute onsite and offsite meetings and events.* Preferred Skills and Qualifications* 5+ years of experience as a senior administrative assistant, supporting multiple senior-level executives, including direct reports.* Bachelor’s degree preferred, or equivalent combination of education and relevant experience.* Proven ability to handle sensitive and confidential information with discretion.* Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization and with external partners.* Strategic thinker with a solution-oriented mindset.* Demonstrated ability to thrive in a fast-paced, team-oriented, and collaborative environment.* Professional and welcoming phone presence with strong follow-through skills.* Excellent time management, prioritization, delegation, and multitasking abilities.* Proficient in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.* Ability to work cross-functionally with multiple departments and levels within the organization.* Position is commensurate with experience. **What We Offer in Return**You will be part of an organization that genuinely values and embraces diversity and inclusion. We believe that reflecting the diverse perspectives of our customers leads to stronger, more meaningful outcomes. **Next Steps**If your profile is a match, we will invite you for a first virtual conversation with the recruiter.The next step is a virtual conversation with the hiring managerThe final step is a panel conversation with the extended team **Our people make a difference**At Galderma, you’ll work alongside individuals who share your drive—as well as those with different perspectives that help us grow. We value the unique contributions of every team member. Our culture of professionalism, collaboration, and support creates an environment where people can truly thrive and excel. **Employer’s Rights**This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Galderma is an equal opportunity employer dedicated to building an inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by applicable law. Galderma is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.