Senior Administrative Assistant

Gunnison, CO; Gunnison, Northern (CO, KY); Hybrid; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Vacation leave and sick leave

Flexible Spending and Health Savings

Dependent Care FSA

Life insurance

Employee Assistance Program

Housing assistance

Job summary

Gunnison County Sheriff's Office is seeking a Senior Administrative Assistant to provide critical support to command staff and manage records, finances, and public inquiries. This on-site civilian role emphasizes accuracy, discretion, and teamwork within a public-safety environment.

You will handle sensitive information, work with law-enforcement systems, and coordinate with partner agencies while ensuring efficient administrative operations for public safety services in Gunnison County.

Qualifications

• High school diploma or GED required.
• Two years related government or public-facing experience preferred.
• Experience with Microsoft Word and Excel preferred.
• Familiarity with public safety or records systems is a plus.

Responsibilities

• Provide administrative and clerical support to Sheriff's Office command staff.
• Maintain official departmental records and filing systems.
• Prepare correspondence, reports, memoranda, and other materials.
• Receive and assist members of the public and respond to inquiries.
• Process payments, financial records, invoices, receipts, and other transactions.
• Maintain and process sealed records.
• Prepare records for the District Attorney's Office through eDiscovery.
• Prepare body-worn camera footage for the District Attorney's Office.
• Maintain Patrol and Investigation records and related documentation.
• Assist with purchasing, supplies, work orders, mail, and scheduling.

Skills

Highly organized

Detail-oriented

Customer service

Professional communication

Discretion

Public-facing communication

Education

High School Diploma or GED

ICS 100 and ICS 700 training within first year

Tools

Microsoft Word

Microsoft Excel

Job description

Description

Senior Administrative Assistant

BIG COUNTRY. CLOSE TEAM.

Support the Team Public Safety. Serve Gunnison County.

Gunnison County Sheriff’s Office | Gunnison, Colorado

Pay: $25.64–$31.17 per hour, depending on experience
Schedule: Full-Time | Monday - Friday 8:00am - 5:00pm

Work Location: On-site | Gunnison, Colorado
Status: Full-Time | Benefits Eligible | Non-exempt
Position Type: Civilian Administrative Support

Put Your Administrative Experience Behind a Mission That Matters

Strong public safety operations depend on a strong team behind the scenes.

The Senior Administrative Assistant plays an important role in the day-to-day operations of the Gunnison County Sheriff's Office, providing direct administrative support to command staff while managing records, information, financial transactions, criminal-justice systems, public inquiries, and other essential departmental processes.

This isn't a traditional administrative position. You'll work with information and processes that directly support law enforcement operations, the courts, partner agencies, Sheriff's Office employees, and the community.

If you're organized, dependable, detail-oriented, comfortable handling sensitive information, and able to keep multiple priorities moving, this could be a great opportunity to put your experience to work in public service.

More Than Administrative Support

As a Senior Administrative Assistant, you'll become a trusted resource within the Sheriff's Office and help keep important administrative and operational processes moving accurately and efficiently.

Your work will include:

• Providing administrative and clerical support to Sheriff's Office command staff
• Maintaining official departmental records and filing systems
• Preparing correspondence, reports, memoranda, and other materials
• Receiving and assisting members of the public and responding to inquiries
• Processing payments, financial records, invoices, receipts, and other transactions
• Maintaining and processing sealed records
• Preparing reports and records for the District Attorney's Office through eDiscovery
• Preparing body-worn camera footage for the District Attorney's Office
• Maintaining Patrol and Investigation records, including incident reports, civil process records, warrants, writs, and related documentation
• Supporting civil-process and Sheriff's sale documentation
• Assisting with purchasing, supplies, work orders, mail, scheduling, and other administrative functions

The position requires accuracy, discretion, sound judgment, customer service, and the ability to manage sensitive information while working with employees, partner agencies, and the public.

View the full job description here.

Work With Criminal Justice Systems & Records

One of the things that makes this position unique is its involvement with specialized law-enforcement records and systems.

Responsibilities include:

• Coordinating National Crime Information Center/Colorado Crime Information Center (NCIC/CCIC) functions
• Entering and modifying felony warrants, vehicles, missing-person records, evidence/personal property, and other information
• Maintaining the integrity of the system and instructing and testing new operators
• Entering Uniform Crime Reports
• Maintaining and monitoring sex-offender registry information
• Processing concealed handgun permits, including fingerprinting
• Preparing records and returns for the courts
• Assisting deputies with research related to found property and civil-paper locations

These responsibilities make accuracy, confidentiality, attention to detail, and good judgment especially important in this position.

Who We're Looking For

We're looking for an experienced administrative professional who can combine technical skill, customer service, discretion, and organization.

You may be a strong fit if you:

• Are highly organized and detail-oriented
• Can manage multiple priorities while maintaining accuracy
• Communicate professionally and effectively, both verbally and in writing
• Are comfortable learning and working within specialized computer and records systems
• Exercise sound judgment when handling confidential or sensitive information
• Are comfortable working directly with members of the public
• Can remain professional and effective during stressful situations
• Work well independently while also being a dependable member of a team
• Have experience with administrative records, bookkeeping, data processing, or related office functions
• Enjoy being the person others rely on to keep information and processes organized

The job description specifically calls for working knowledge of computers and electronic data processing, modern office practices, accounting principles, accurate cashiering, strong public-facing communication, and the ability to handle stressful situations.

Be Part of Public Safety—In a Different Way

This is a civilian, on-site administrative position within the Gunnison County Sheriff's Office. You don't need to be a sworn law-enforcement officer to make an important contribution to public safety.

Your work helps ensure records are accurate, information gets where it needs to go, criminal-justice systems are maintained, court and District Attorney requests are processed, financial transactions are handled appropriately, and Sheriff's Office employees and members of the public receive the administrative support they need.

Your work may happen behind the scenes, but it directly supports the people serving our community.

Why Gunnison County?

Gunnison County offers meaningful public service, a close professional team, and a community where your contribution is visible. As a Senior Administrative Assistant, you'll have the opportunity to use your professional experience in a position directly connected to public safety and community service.

Outside of work, the Gunnison Valley offers access to millions of acres of public lands and year-round recreation, including hiking, mountain biking, fishing, camping, skiing, and cross-country skiing, along with the restaurants, arts, events, and communities of Gunnison and Crested Butte.

For candidates considering a move to the Gunnison Valley, housing designated for Gunnison County employees may be available to rent.

Pay & Benefits

Hourly Pay: $25.64–$31.17, depending on experience

Gunnison County offers a comprehensive benefits package, including:

• Medical, dental, and vision coverage
• Vacation leave beginning at 8 hours per month
• Sick leave at 8 hours per month
• Flexible Spending and Health Savings Account options
• Dependent Care FSA
• Employer-paid basic life insurance equal to 1x annual salary
• Supplemental life and AD&D insurance options for employees, spouses, and children
• Employee Assistance Program
• Employer-paid Norton LifeLock membership
• Discounted pet insurance and gym memberships
• County employee housing that may be available to rent
• Annual performance and merit review with the opportunity to advance your pay

*The County pays monthly on the last weekday of the month.*

Retirement

Gunnison County contributes toward your long-term financial future:

• Mandatory 3% employee contribution and 3% employer match to 401(a)
• Up to 3% employer match for voluntary contributions to a 457(b)
• Social Security and Medicare employer contributions

Ready to Put Your Skills Behind a Mission That Matters?

If you're an experienced administrative professional who values accuracy, organization, service, teamwork, and meaningful work, consider bringing your skills to the Gunnison County Sheriff's Office.

This is more than supporting an office. It's supporting the information, systems, people, and processes behind public safety.

BIG COUNTRY. CLOSE TEAM.
Support the Team Behind Public Safety. Serve Gunnison County.

Hiring Manager: Gunnison County Sheriff's Office

Phone: [phone]
Posting: Open until filled

View the full job description here.

Requirements

• Must possess a valid Colorado driver’s license.
• Must completeICS 100 andICS 700 within the first year of employment.

Qualifications/Education

• Graduation from a high school or GED equivalent with specialized course work in general office practices such as Microsoft suite, accounting; database input and analysis; experience with Microsoft Word and Excel preferred.
• Two (2) years of related experience, particularly in government, and/or in direct contact with the public.
• Any equivalent that the County deems appropriate.

The position requires the ability to communicate effectively, work successfully with employees and members of the public, perform financial and administrative functions accurately, and work effectively in stressful situations.