Senior Administrative Assistant

cosettepharma; Bridgewater (VA); Hybrid; USD 60,000 - 82,000; Full time

Benefits offered by this job

Medical insurance

401(k) match

Paid time off

Tuition reimbursement

Job summary

Cosette Pharmaceuticals, Inc. is hiring a Senior Administrative Assistant in Bridgewater, NJ. This role requires over 5 years of experience supporting senior executives in a fast-paced environment.

The position involves high-level administrative duties, travel coordination, and close partnership with the CEO’s office, with a hybrid work model requiring three onsite days per week. Cosette offers a comprehensive benefits package including medical, 401(k) match, and paid time off.

Qualifications

• 5+ years of experience supporting senior executives, preferably in pharmaceuticals.
• Demonstrated ability to handle multiple priorities in a complex organization.
• Exceptional communication skills with a polished executive presence.

Responsibilities

• Provide high-level administrative support to executives.
• Coordinate domestic travel and prepare expense reports.
• Anticipate executive needs and propose solutions.

Skills

Executive support experience

Organizational skills

Communication skills

Proficiency in Microsoft Office

Experience with expense platforms

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Oracle iExpense

Job description

Cosette Pharmaceuticals, Inc. is a US‑based, fully integrated pharmaceutical company with capabilities in product development, manufacturing, and commercial operations. Cosette has a fast‑growing portfolio of branded pharmaceuticals consisting of products in the cardiology, women’s health, and migraine markets. Cosette has a long history in quality manufacturing of complex dosage forms including topical creams, ointments, oral liquids/solutions and suppositories, which has led to consistent supply to customers and commercialization success. Cosette has corporate and manufacturing facilities in New Jersey and North Carolina and is supported by more than 300 dedicated employees across all functional areas.

Innovating every day.

Position Summary:

The Senior Administrative Assistant serves as a key member of the Executive support team and functions as the primary administrative partner to the General Counsel and two Senior Vice Presidents. This role also serves as the secondary executive support resource for the CEO’s office, providing coverage and continuity in the absence of the Executive Assistant to the CEO.

This is a highly visible, trusted position requiring sound judgement, discretion, and the ability to operate independently in a fast‑paced pharmaceutical executive environment. The ideal candidate is polished, proactive, and comfortable supporting multiple senior leaders while managing competing priorities.

Essential Duties & Responsibilities:

• Provide high‑level administrative support to the General Counsel and two SVPs, including complex calendar management, meeting coordination, and preparation of materials.
• Serve as backup support to the CEO and CFO as needed, ensuring continuity of coverage and seamless execution during periods of absence or high volume.
• Coordinate domestic travel arrangements and prepare executive expense reports in compliance with company policies.
• Prepare and format meeting materials, presentations, and executive correspondence using Microsoft Word, Excel, PowerPoint, and internal systems.

Coordination & Office Partnership:

• Act as a close partner to the Executive Assistant to the CEO, supporting broader executive office operations and stepping in as needed.
• Anticipate executive needs, proactively identify potential scheduling or priority conflicts, and propose solutions.
• Interface effectively with internal stakeholders, HR, Legal, Finance, and external partners with professionalism and discretion.

Confidentiality & Judgment:

• Handle highly sensitive and confidential information with the utmost integrity.
• Exercise sound judgment in decision‑making and escalation, particularly when supporting the CEO’s office.

Qualifications and Education Requirements:

• 5+ years of experience supporting senior executives; pharmaceutical or life sciences experience strongly preferred.
• Demonstrated experience supporting multiple senior leaders simultaneously in a complex organization.
• Exceptional written and verbal communication skills with a polished executive presence.
• Strong organizational skills with the ability to manage shifting priorities and deadlines.
• Advanced proficiency in Microsoft Office, particularly Outlook calendar management.
• Experience with Oracle iExpense (or similar expense platforms) preferred.
• Comfort using AI‑enabled tools to improve productivity and workflow efficiency.
• Bachelor’s degree preferred.

Salary Range

The expected annual base salary for this Bridgewater, NJ based position is $60,000 - $82,000. In addition, you may be eligible for a discretionary bonus if you are an active employee on the payment date.

Benefits

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short‑term disability, long‑term disability, 401(k) match, flexible spending accounts, health saving account, employee assistance program, tuition reimbursement program, parental leave, wellness program, paid time off, volunteer time, and holidays.

Physical requirements

This role will follow a hybrid work schedule, requiring three (3) onsite days per week at our Bridgewater, NJ office.