Senior Administrative Assistant

Vertex Pharmaceuticals Inc (US); Boston (MA); Hybrid; USD 90,000 - 134,000; Full time

Benefits offered by this job

Hybrid work option

Annual bonus

Equity awards

Job summary

Vertex Pharmaceuticals Inc is seeking a Senior Administrative Assistant to provide specialized, independent executive support to a Senior Vice President in a hybrid work environment in Boston. You will manage a complex calendar, coordinate travel, prepare materials, and collaborate with senior leaders across the company to ensure efficient operations.

The role emphasizes handling confidential information, advancing administrative processes, and supporting onboarding of new personnel.

Qualifications

• Advanced knowledge of Microsoft Office products.
• Excellent time management and organizational skills with the ability to multi-task.
• High attention to detail and accuracy.
• Strong verbal and written communication abilities.
• Exceptional interpersonal skills with senior executives.
• Ability to handle highly confidential information.

Responsibilities

• Provide independent administrative support to a Senior Vice President.
• Manage calendar, travel, and meeting logistics for the executive.
• Coordinate with senior leaders and assistants across the organization.
• Prepare meeting materials, agendas, minutes, and PowerPoint presentations.
• Process invoices, contracts, and group purchase orders.
• Assist with onboarding and training of department staff.

Skills

Advanced MS Office

Time management

Detail oriented

Verbal & written communication

Interpersonal skills

Handling confidential information

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Description General Summary: The Senior Administrative Assistant provides specialized, independent administrative/business support to a Senior Vice President.

Key Duties and Responsibilities:

• Serves as the primary support professional for a Sr. Vice President, independently handling a full range administrative activities
• As the delegate for the executive, handles details of a highly confidential and critical nature related to the function/department
• Interacts regularly with senior leaders inside and outside the Company in coordinating the affairs of the executive
• Manages the executive's complex and detailed calendar, frequently coordinating logistics and sharing information with other assistants and leaders both internally and externally; coordinates complex travel and meetings logistics, anticipating and resolving any problems to ensure a seamless experience for the executive
• Manages own workload, reprioritizing as unanticipated situations arise; assists the executive to adjust schedules to meet new and changing deadlines
• Produces high-quality documentation and contributes to building efficient processes and systems for administrative activities.
• Independently prioritizes and addresses requests for appointments, emails and telephone calls based on the needs and objectives for the executive
• Maintains high level of confidentiality of information related to the organization and staff
• Coordinates activities between departments and or outside parties
• As delegated by the executive, follows up with stakeholders at all levels to gather needed information, prompts/reminds them of critical deadlines, and helps remove any administrative roadblocks that prevent them from meeting their obligations to the executive
• Prepares meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
• Processes group purchase orders, invoices, and contracts
• Assists with visitor registration, including pre-registering and escorting visitors
• Assists with onboarding of new personnel into the department
• Provides guidance and training to less experienced colleagues
• Applies knowledge of business/department priorities to anticipate the executive's needs and drive administrative process improvements
• Builds collaborative and productive relationships across the organization and at all levels

Knowledge and Skills:

• Advanced knowledge of Microsoft Office products
• Advanced time management and organizational skills, with a proven ability to independently prioritize own work and multi-task to meet changing or competing timelines
• High attention to detail
• Advanced verbal and written communication skills
• Exceptional interpersonal skills, especially with senior executives
• Ability to handle highly confidential and sensitive information

Education and Experience:

• Typically requires high school or secondary school education
• Typically requires 5 years of experience, or the equivalent combination of education and experience

At Vertex, we embrace continuous learning and encourage employees to stay informed on advances in AI, technology, automation, and industry trends. We seek talent who bring an external perspective, demonstrate curiosity and sound judgment, and thoughtfully adopt new capabilities that improve decision-making, drive innovation, increase efficiency, and help deliver better outcomes for patients.

Pay Range: $89,600 - $134,400

Disclosure Statement: The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.

Flex Designation:

Hybrid-Eligible Or On-Site Eligible Flex Eligibility Status:

• Hybrid: work remotely up to two days per week
• On-Site: work five days per week on-site with ad hoc flexibility

Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time.

#LI-Hybrid

Company Information

Vertex is a global biotechnology company that invests in scientific innovation. Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law.

Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [e-mail]

Help Us Achieve Our Mission Vertex is a global biotechnology company that invests in scientific innovation to create transformative medicines for people with serious diseases and conditions. The company has approved therapies for cystic fibrosis, sickle cell disease, transfusion-dependent beta thalassemia, acute pain and acromegaly, and it continues to advance clinical and research programs in these areas. Vertex also has a robust clinical pipeline of investigational therapies across a range of modalities in other serious diseases where it has deep insight into causal human biology, including IgA nephropathy, neuropathic pain, APOL1-mediated kidney disease, primary membranous nephropathy, congenital adrenal hyperplasia, ACTH-dependent Cushing's syndrome, autosomal dominant polycystic kidney disease, type 1 diabetes, generalized myasthenia gravis, and myotonic dystrophy type 1.

Vertex was founded in 1989 and has its global headquarters in Boston, with international headquarters in London. Additionally, the company has research and development sites and commercial offices in North America, Europe, Australia, Latin America and the Middle East. Vertex is consistently recognized as one of the industry's top places to work, including 17 consecutive years on Science magazine's Top Employers list and one of Fortune’s 100 Best Companies to Work For.

For company updates and to learn more about Vertex's history of innovation, visit www.vrtx.com or follow us on LinkedIn, Facebook, Instagram, YouTube, and X. We believe our culture is one of Vertex’s greatest strengths and a key enabler of our ability to deliver transformative medicines for patients who need them. Rooted in innovation, purpose and collaboration, our culture empowers people to take smart risks, challenge conventional thinking and do their best work. The diversity of our people is central to that culture. By bringing together individuals with different backgrounds, experiences and perspectives, we foster an environment where new ideas thrive, better decisions are made and breakthrough innovation is possible. We are committed to creating a workplace where everyone feels valued, included and connected to our shared mission, because we know that our unique culture and the collective strength of our people are what set Vertex apart.