Senior Administrative Assistant

Vertex Pharmaceuticals LLC; Boston (MA); Hybrid; USD 90,000 - 134,000; Full time

Benefits offered by this job

Annual bonus

Equity awards

Job summary

Vertex Pharmaceuticals LLC in Boston, MA seeks a Senior Administrative Assistant to provide independent administrative support to the Senior Vice President. The role includes calendar management, complex travel planning, meeting material preparation, and cross‑department coordination.

The candidate will handle highly confidential information, prioritize tasks, and contribute to process improvements while supporting onboarding and visitor coordination.

Qualifications

• Independent administrative support to Sr. VP.
• Handles highly confidential information.
• Manages complex calendar and travel logistics.

Responsibilities

• Provide specialized administrative support to Senior Vice President.
• Independently manage calendar, travel and meeting logistics for the executive.
• Prepare meeting materials, agendas, pre-reads, minutes and PowerPoint decks.
• Process group purchase orders, invoices and contracts.
• Assist with onboarding of new personnel and visitor registration.
• Collaborate across departments and mentor junior colleagues.

Skills

MS Office

Time management

Attention to detail

Communication skills

Interpersonal skills

Confidentiality

Education

High school diploma

Job description

Senior Administrative Assistant### Senior Administrative AssistantApply: Boston, MA: Full time: Posted Today: REQ-30554**Job Description****General Summary:**The Executive Assistant provides specialized, independent administrative/business support to a Senior Vice President.**Key Duties and Responsibilities:*** Serves as the primary support professional for a Sr. Vice President, independently handling a full range administrative activities* As the delegate for the executive, handles details of a highly confidential and critical nature related to the function/department* Interacts regularly with senior leaders inside and outside the Company in coordinating the affairs of the executive* Manages the executive's complex and detailed calendar, frequently coordinating logistics and sharing information with other assistants and leaders both internally and externally; coordinates complex travel and meetings logistics, anticipating and resolving any problems to ensure a seamless experience for the executive* Manages own workload, reprioritizing as unanticipated situations arise; assists the executive to adjust schedules to meet new and changing deadlines* Produces high-quality documentation and contributes to building efficient processes and systems for administrative activities.* Independently prioritizes and addresses requests for appointments, emails and telephone calls based on the needs and objectives for the executive* Maintains high level of confidentiality of information related to the organization and staff* Coordinates activities between departments and or outside parties* As delegated by the executive, follows up with stakeholders at all levels to gather needed information, prompts/reminds them of critical deadlines, and helps remove any administrative roadblocks that prevent them from meeting their obligations to the executive* Prepares meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations* Processes group purchase orders, invoices, and contracts* Assists with visitor registration, including pre-registering and escorting visitors* Assists with onboarding of new personnel into the department* Provides guidance and training to less experienced colleagues* Applies knowledge of business/department priorities to anticipate the executive's needs and drive administrative process improvements* Builds collaborative and productive relationships across the organization and at all levels**Knowledge and Skills:*** Advanced knowledge of Microsoft Office products* Advanced time management and organizational skills, with a proven ability to independently prioritize own work and multi-task to meet changing or competing timelines* High attention to detail* Advanced verbal and written communication skills* Exceptional interpersonal skills, especially with senior executives* Ability to handle highly confidential and sensitive information**Education and Experience:*** Typically requires high school or secondary school education* Typically requires 5 years of experience, or the equivalent combination of education and experience At Vertex, we embrace continuous learning and encourage employees to stay informed on advances in AI, technology, automation, and industry trends. We seek talent who bring an external perspective, demonstrate curiosity and sound judgment, and thoughtfully adopt new capabilities that improve decision-making, drive innovation, increase efficiency, and help deliver better outcomes for patients.**Pay Range:**$89,600 - $134,400**Disclosure Statement:**The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.**Flex Designation:**Hybrid-Eligible Or On-Site Eligible**Flex Eligibility Status:**In this Hybrid-Eligible role, you can choose to be designated as: 1. **Hybrid**: work remotely up to two days per week; **or select** 2. **On-Site**: work five days per week on-site with ad hoc flexibility.Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time.#LI-Hybrid**Company Information**Vertex is a global biotechnology company that invests in scientific innovation.Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [e-mail]