Senior Administrative Analyst, AFSCME (Transportation)

Bay Area Rapid Transit; United States; On-site; USD 128,000 - 156,000; Full time

Job summary

Bay Area Rapid Transit (BART) is seeking a Senior Administrative Analyst to support the Transportation Department’s administrative, operational, audit, and financial functions. This role emphasizes strategic planning, process improvement, and cross-functional collaboration in a large public agency environment.

The ideal candidate excels in data analysis, reporting, and implementing new processes to enhance organizational effectiveness, with a strong focus on budgeting and financial analysis.

Qualifications

• Bachelor’s degree in business administration, public administration, accounting, economics or related field.
• Three years of verifiable professional administrative, analytical and/or budgetary experience.
• Experience supporting complex administrative, operational, financial, and process improvement projects.

Responsibilities

• Support complex administrative, operational, financial, and process improvement projects from planning through implementation.
• Coordinate the annual budget development; review staffing and capital outlay; prepare budget presentations and reports.
• Monitor project commitments and cooperate with internal departments and external stakeholders.
• Develop and administer special administrative programs; analyze trends; prepare and present reports.
• Train assigned employees in administrative methods, procedures and techniques.

Skills

Advanced Excel

Budget analysis

Statistical analysis

Report preparation

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Pay Rate

AFSCME Pay Grade A13

Annual Salary: $128,356.80/year (Step 1) - $156,020.80/year (Step 5)

Note: The negotiable salary offer will be commensurate with education and experience.

Reports To

Group Manager, Operations Support and Review

Days Off

Saturday/Sunday

Who May Apply

All current BART employees and Future BART employees

Current Assignment

This announcement will be used to create an eligibility list to backfill future vacancies that may occur within the next twelve (12) months.

The Transportation Department is seeking a highly motivated, analytical, and collaborative professional to serve as a Senior Administrative Analyst supporting the department's administrative, operational, audit, and financial functions in a dynamic, fast-paced environment. This position offers the opportunity to play a key role in advancing organizational effectiveness through strategic planning, process improvement, data analysis, and cross-functional collaboration.

The ideal candidate is an innovative problem solver who thrives in a complex organization, enjoys developing new processes and organizational capabilities, and is committed to delivering high-quality analytical support that drives informed business and operational decisions. Experience working in a large public agency, government organization, or similarly complex corporate environment is highly desirable.

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced in the related work experience and will be articulated during the selection process:

• Demonstrated experience in supporting complex administrative, operational, financial, and process improvement projects from planning through implementation.
• Experience using advanced Microsoft Excel features, including PivotTables and complex formulas such as INDEX/MATCH, VLOOKUP/XLOOKUP, or nested IF statements.
• Accomplished in preparing complex statistical, financial, operational, and analytical reports for management to support strategic planning, performance monitoring, and decision-making.
• Proficient in partnering with internal departments and external stakeholders to monitor project commitments, resolve issues, and ensure timely completion of assigned initiatives.
• Skilled in reviewing, editing, and maintaining departmental procedures, reports, and other technical documentation to ensure accuracy, clarity, and consistency.

1. Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations.
2. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director.
3. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications.
4. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.
5. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques.
6. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports.
7. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations.
8. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.
9. Trains assigned employees in their area of work including administrative methods, procedures and techniques.
10. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support.
11. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events.
12. Responds to and resolves difficult and sensitive inquiries and complaints.

Education

A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.

Experience

Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.

Substitution

Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge of

• Operationalcharacteristics,servicesandactivitiesofassignedprogramarea includingadministrative,financial,oroperationsfunctions.
• Principlesandpracticesofprogramdevelopmentandimplementation.
• Principlesandpracticesofbudgetpreparationandadministration.
• Methodsofadministrative,organizational,economic,andproceduralanalysis.
• Methodsandtechniquesofstatisticalandfinancialanalysis.
• Businesscomputerapplicationsforstatisticalanalysisanddatamanagement.
• Principlesandpracticesofprocurement,purchasing,andaccounting.
• Methodsandtechniquesusedtoconductavarietyofanalyticalstudies.
• Principles,practices,methodsandtechniquesofreportpreparation.
• Principlesandproceduresofrecordkeeping.
• Officeequipmentincludingcomputers,supportingwordprocessing,and spreadsheetapplications.
• RelatedFederal,stateandlocallaws,codesandregulations.

Skill in

• Performing complex analyticalduties.
• Preparing,administeringandmonitoringcapitalandoperatingbudgets.
• Maintainingaccuraterecordsandfiles.
• Preparingclearandconciseadministrative,budgetary,andfinancialreports.
• Collecting,evaluatingandinterpretingcomplexinformationanddata.
• Reviewingandanalyzingcomplextechnicaldocumentsandproposals.
• Analyzingcomplexproblems,identifyalternativesolutionsandrecommend conclusions.
• Workingindependentlyintheabsenceofsupervision.
• Interpretingandapplylaws,policies,rulesandregulations.
• Establishingandmaintainingeffectiveworkingrelationshipswiththosecontactedin the course ofwork.
• Communicating clearly and concisely, both orally and in writing.
• Operating office equipment including computers and supporting word processing and spreadsheet applications.