Senior Administrative Analyst, AFSCME (Transportation)

BART; Oakland (CA); On-site; USD 128,000 - 156,000; Full time

Benefits offered by this job

Competitive benefits

CalPERS retirement program

Job summary

The San Francisco Bay Area Rapid Transit District (BART) seeks a Senior Administrative Analyst in the Transportation Department to provide analytical support for administrative, operational, audit, and financial functions. The role emphasizes strategic planning, process improvement, data analysis, and cross-functional collaboration.

The ideal candidate delivers innovative problem solving in a complex public agency, with experience in budgeting and organizational development.

Qualifications

• Demonstrated experience supporting complex administrative, operational, financial, and process improvement projects.
• Experience using advanced Microsoft Excel features (PivotTables, INDEX/MATCH, VLOOKUP/XLOOKUP).
• Ability to prepare complex reports for management to support planning and decision-making.

Responsibilities

• Performs a variety of complex administrative, operational, and analytical duties in support of department activities.
• Coordinates annual budget development, analysis, staffing, and capital outlay planning; forecasts funds and prepares budget reports.
• Supports policy modifications and implements improvements with management.
• Implements new systems and monitors progress; updates management on project status.
• Coordinates organizational studies and participates in special projects including budget analysis and feasibility studies.

Skills

Complex analytical duties

Budget preparation

Data analysis

Clear communication

Education

Bachelor’s degree in business administration, public administration, accounting, economics or related field

Tools

Microsoft Excel

Job description

Pay Rate

AFSCME Pay Grade A13

Annual Salary: $ 128,356.80/year (Step 1) - $156,020.80/year (Step 5)

Benefits

BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Note

The negotiable salary offer will be commensurate with education and experience.

Reports To

Group Manager, Operations Support and Review

Days Off

Saturday/Sunday

Who May Apply

All current BART employees and Future BART employees

Current Assignment

This announcement will be used to create an eligibility list to backfill future vacancies that may occur within the next twelve (12) months.

Position Overview

The Transportation Department is seeking a highly motivated, analytical, and collaborative professional to serve as a Senior Administrative Analyst supporting the department's administrative, operational, audit, and financial functions in a dynamic, fast-paced environment. This position offers the opportunity to play a key role in advancing organizational effectiveness through strategic planning, process improvement, data analysis, and cross-functional collaboration.

The ideal candidate is an innovative problem solver who thrives in a complex organization, enjoys developing new processes and organizational capabilities, and is committed to delivering high-quality analytical support that drives informed business and operational decisions. Experience working in a large public agency, government organization, or similarly complex corporate environment is highly desirable.

The Most Qualified Candidates For This Position Will Have Highly Developed Competencies In The Following Areas, Which Will Be Reinforced In The Related Work Experience And Will Be Articulated During The Selection Process

• Demonstrated experience in supporting complex administrative, operational, financial, and process improvement projects from planning through implementation.
• Experience using advanced Microsoft Excel features, including PivotTables and complex formulas such as INDEX/MATCH, VLOOKUP/XLOOKUP, or nested IF statements.
• Accomplished in preparing complex statistical, financial, operational, and analytical reports for management to support strategic planning, performance monitoring, and decision-making.
• Proficient in partnering with internal departments and external stakeholders to monitor project commitments, resolve issues, and ensure timely completion of assigned initiatives.
• Skilled in reviewing, editing, and maintaining departmental procedures, reports, and other technical documentation to ensure accuracy, clarity, and consistency.

Examples of Duties

• Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations.
• Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director.
• Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications.
• Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.
• Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques.
• Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports.
• Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations.
• Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.
• Trains assigned employees in their area of work including administrative methods, procedures and techniques.
• Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support.
• Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events.
• Responds to and resolves difficult and sensitive inquiries and complaints.

Education

Minimum Qualifications: A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.

Experience

Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.

Substitution

Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge And Skills

• Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions.
• Principles and practices of program development and implementation.
• Principles and practices of budget preparation and administration.
• Methods of administrative, organizational, economic, and procedural analysis.
• Methods and techniques of statistical and financial analysis.
• Business computer applications for statistical analysis and data management.
• Principles and practices of procurement, purchasing, and accounting.
• Methods and techniques used to conduct a variety of analytical studies.
• Principles, practices, methods and techniques of report preparation.
• Principles and procedures of record keeping.
• Office equipment including computers, supporting word processing, and spreadsheet applications.
• Related Federal, state and local laws, codes and regulations.

Skill In

• Performing complex analytical duties.
• Preparing, administering and monitoring capital and operating budgets.
• Maintaining accurate records and files.
• Preparing clear and concise administrative, budgetary, and financial reports.
• Collecting, evaluating and interpreting complex information and data.
• Reviewing and analyzing complex technical documents and proposals.
• Analyzing complex problems, identify alternative solutions and recommend conclusions.
• Working independently in the absence of supervision.
• Interpreting and apply laws, policies, rules and regulations.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
• Communicating clearly and concisely, both orally and in writing.
• Operating office equipment including computers and supporting word processing and spreadsheet applications.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at [e-mail]. Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013).