Senior Administrative Analyst

Mariposa County; California (MO); On-site; USD 80,000 - 120,000; Full time

Job summary

Mariposa County is seeking a Senior Administrative Analyst to provide high-level administrative and analytical support within the Health and Human Services Agency. The role focuses on budgeting, financial analysis, grants management, and housing/community initiatives.

The position involves coordinating with county management, staff, and community partners to develop programs and policies, supervise staff, and report to the Board of Supervisors. Strong communication and leadership are essential.

Qualifications

• Experience providing administrative and analytical support to upper management.
• Involves budget development, financial analysis, and reporting of data in complex environments.
• Grant writing and grants/contracts administration experience preferred.
• Experience addressing housing, community engagement, and related programs.
• Ability to supervise staff and coordinate cross‑functional teams.

Responsibilities

• Performs a wide variety of administrative and analytical support duties for upper management or county-wide initiatives.
• Directs and manages assigned special projects and programs (economic development, grants, housing, HR, etc.).
• Coordinates input from county management, staff, community, and external organizations.
• Develops administrative policies and procedures and reviews pending legislation at multiple government levels.
• Provides budgeting support including analysis, projections, and Board-focused reporting.
• Represents the department on committees and to the Board of Supervisors and other offices.
• Leads development of new techniques, programs, and policies to support housing goals and community initiatives.
• Prepares annual budget, reviews requests, and makes recommendations on allocations and personnel.
• Oversees financial analysis, budget development, and enterprise fund forecasting; liaises with external auditors.

Skills

Administrative support

Analytical skills

Grant writing

Budget development

Financial analysis

Human resources

Community engagement

Housing issues

Project management

Data reporting

Job description

Posting number: 16-01348

Department: Health and Human Services

Job classification: Senior Administrative Analyst

Posting type: Open

Categories: Administration, Accounting and Finance, Health Services, Public Health, Social Services, Human Services, Office and Administrative Support

Summary

There is currently One (1) Senior Administrative Analyst position available in the Administrative Division of the Health and Human Services Agency.

DEFINITION

Under general direction, to perform a wide variety of administrative and analytical support duties, generally for a deputy department head or higher; to direct and manage assigned special projects and programs such as the County's economic development, community development, grant writing and grants and contracts administration, financial analysis and budget development, human resources, community engagement and/or dealing with housing issues; to coordinate activities and input on assigned projects from County management, staff, the community, and other organizations; to provide professional support in other assignments as needed to meet the mission of the organization; and, may provide direct and/or indirect supervision to lower level personnel. The work mainly involves the gathering, interpretation, and development of options, making recommendations, and reporting data dealing with complex problems, and includes those programs that deal with financial analysis and accounting, community/business involvement/outreach, grants and contracts management/administration, human resources, program management, and surveys/studies.

DISTINGUISHING CHARACTERISTICS

Senior Administrative Analyst is the expert level in the series that is responsible for those highly technical assignments requiring focused experience in a specialized subject area, rather than general municipal administration and analytical support. Incumbents in these positions are assigned significant responsibilities at the expert level that require, depending upon the area assigned, highly specialized knowledge, skills, experience, and the ability to exercise independent judgment in the performance of their duties. This classification is distinguished from Administrative Analyst II in that it performs higher-level, complex administrative and analytical work with a very high degree of independence and responsibility and/or supervises more than three lower level employees.

The evaluation of the most difficult and complex duties is directly related to department size and complexity. The most complex and larger departments are characterized by:

• A separate administrative division of several staff members engaged in technical accounting, personnel, contract management, customer service, and/or clerical/ administrative support.
• A complex budget involving numerous contract, revenue, and expenditure accounts; and separate budget funding such as enterprise funds, capital improvement funds, and federal and state fiscal interfaces, which require both County and non-County budget and fiscal work.
• Interaction with other major governmental or private entities that is frequent and ongoing, and directly impacts the County.
• An exception to the larger/more complex department criteria is for when the work of a smaller department's Analyst is complex/difficult and has significant County-wide implications.

On the other hand, less complex, smaller departments where the Senior level is not appropriately allocated are characterized by:

• An administrative unit of fewer positions with three or less direct reports.
• A budget involving fewer contract, revenue and expenditure accounts, and which requires little if any non-County budget and fiscal work.
• Interaction with other governmental or private entities is limited and impacts only the department or has only limited County-wide impact.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the appropriate department head and/or deputy director.

May exercise supervision over assigned staff.

Examples of duties

EXAMPLES OF ESSENTIAL FUNCTIONS

Duties may include, but are not limited to, the following:

Performs a variety of administrative and analytical support functions for upper management or on a County-wide basis, including developing administrative policies and procedures and reviewing pending and adopted legislation at the federal, state, and local levels.

Represents the department in management, fiscal, program, and personnel matters to the Board of Supervisors, County Administrator's Office, Human Resources/Risk Management, and other departments, agencies, boards, commissions, and offices.

Represents the department on committees and task forces for the development, scheduling, implementation, and monitoring of programs and projects that impact several or all County divisions/departments, and/or that require coordination between the County and other public and private entities.

Implements and administers various programs and projects for upper management and handles specialized projects that include economic development support, human resources, financial analysis and budget development/monitoring, grant writing and grants and contracts management/administration, housing, records management, etc.; provides input and feedback on programs.

Leads the development of new techniques, programs, strategic plans, and policies that support affordable and fair housing goals.Prepares, directs, and participates in the preparation of the department's annual budget, including analysis and estimates of expenditures; analysis and projections of revenue; review of intra-department requests and sub-budgets; recommendations on allocations of funds and personnel; review with the County Administrator's staff; review with the County Administrator's staff; final budget preparation; and presentation to the Board of Supervisors.

Analyzes and evaluates requests from department personnel for changes in budget allocations throughout the fiscal year in such areas as staffing levels, facilities, systems, and equipment; coordinates and consults with other department personnel and other departments; makes recommendations; and obtains final approval for changes.

Leads, coordinates, and manages civic engagement activities and projects; conducts outreach and develops surveys and/or other methods of getting community and/or business input; summarizes and reports results.

Works with state and federal agencies to obtain project funding or for funding accountability and compliance.

Selects, supervises, trains, disciplines, and evaluates assigned staff.

Prepares applications for financing, tax credits, and grants; administers federal and state grant programs, such as CDBG.

Researches, compiles, and analyzes information from various sources; prepares and reports recommendations; makes presentations to upper management and the Board of Supervisors.

Interprets, explains, and often develops County policies and standards for management, employees, members of the public, and/or the business community.

Oversees and participates in financial analysis and budget development; performs a wide variety of accountable, professional, administrative staff assignments; will administer a wide variety of interdepartmental and County-wide financial and accounting projects, processes, and programs including budget implementation, coordination, revision, review, evaluation and monitoring; creates complex financial forecasts and analyses; prepares for and participates in outside audits; monitors and provides enterprise funds analysis and financial forecasts, and organizes and prepares Board reports.

Coordinates, monitors and directs the acquisition, allocation, and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems, and forms; conducts research and develops procedures to improve efficiency and cost-effectiveness; and monitors expenditures.

Directs the work activities of subordinates; prioritizes and coordinates work assignments and reviews work for accuracy.

Conducts training needs assessment at an organizational level to obtain