Senior Administrative Analyst

Ho-Chunk, Inc.; Alexandria (VA); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a qualified Senior Administrative Analyst to support essential operations within a high-stakes environment. This role involves managing administrative functions, coordinating multi-agency efforts, and ensuring timely execution of tasks for senior leadership. The ideal candidate will have a strong background in administrative support, technical writing, and calendar management. Join a dynamic team dedicated to excellence, where your contributions will directly impact mission objectives and organizational success. If you thrive in a fast-paced environment and are committed to providing top-notch support, this opportunity is perfect for you.

Qualifications

• 5+ years of administrative experience, supporting senior executives.
• Strong technical writing and editing skills for documentation.

Responsibilities

• Provide administrative support for the Director for Intelligence.
• Manage daily calendar and coordinate meetings and travel arrangements.

Skills

Administrative Support

Technical Writing

Calendar Management

Multi-agency Coordination

Records Management

Education

High School Diploma

Tools

Microsoft Office Suite

Video Conferencing Tools

Job description

Summary

All Native Group is seeking a qualified Senior Administrative Analyst to support OUSD I&S CL&S Support Division in Arlington, VA (Pentagon) In this role you will be handling administrative responsibilities for national and DoD policy, guidance, and training, along with conducting multi-agency coordination, in addition to managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.

Essential Functions

• Provide administrative support for the Director for Intelligence (DDI), Counterintelligence, Law Enforcement & Security.
• Maintain the DDI, CL&S daily calendar and ensure operations are accomplished in a timely, professional manner. Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters.
• Provide correspondence staffing support on a daily basis on approximately ten to fifteen items per day working with more than 40 Directorate action officers and other staff for all required correspondence actions, (e.g., formal letters, memoranda, read-ahead briefing/meeting packages, activity reports, senior leadership reports, senior leadership reports, and travel/training/personnel documents).
• Perform technical writing/editing, editorial consultation, proofreading, or overall documentation review on approximately ten to fifteen items per day. Ensure documents are prepared in the appropriate DoD format. and are free from grammatical errors. Tracks all Directorate suspense to ensure timeliness.
• Maintain and update approximately twenty overarching CL&S Directorate informational binders addressing staff, priorities, quarterly requirements and other documentation required by the DDI(CL&S).
• Support the Director by providing requested data on Directorate activities, accept, disseminate and track tasks for future meetings and provide the Directorate and Division leadership with updated DDI(CL&S) guidance and requirements.
• Act as the primary administrative interface with the staff of the DDI(CL&S) and as such, receive all tasks for the Directorate and submit them to the appropriate Division or the Director.
• Prepare and/or oversee travel arrangements. Travel frequency will be based on mission requirements and travel restrictions during COVID-19; approximate number is two to three trips per quarter. Assist in the preparation or refinement of itineraries, prepare or oversee the preparation of travel orders, secures reservations and tickets, verifies that passports and visas are in order. Upon completion of travel, prepare voucher, assist in developing necessary trip reports, and brief on items of special interest and actions taken during customer absence from the office.
• Provide administrative support for government staff personnel in a sensitive compartmented information facility (SCIF), answering phones, maintaining office files and the office filing system, and tracking action items in the suspense portal. Utilize proper security procedures to protect classified information.
• Provide Records Management Support to directorate to help ensure electronic and hard copy records are properly maintained. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration.·

Competencies

• Experience supporting travel requirements of senior executives including foreign travel.
• Possesses intimate knowledge of OUSD(I&S) goals objectives and direction.
• Provides clearly articulate analysis through both oral and written communication.

Supervisory Responsibility

None required for this position.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word.Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is full time position. Monday- Friday. Must stay until 4:30pm daily.

Travel

Travel is primarily local during the business day, although some out of the area travel and overnight may be expected.

Experience

• Experience with supporting Front Office Senior Leadership. Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspenses.
• Managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.
• Drafting and editing correspondence, briefing slides, and memorandums.
• Performing action officer responsibilities which includes tracking suspenses, staffing packages, resolving/de-conflicting issues and/or coordinating actions with both internal and external customers.

Education

High school diploma or equivalent with at least 5 years of administrative experience.

Additional Eligibility Qualifications

• Understanding of the innerworkings of how an Executive Front Office operates; one with 2 Senior Executives.

Security Clearance

Must possess or be able to obtain/maintain a TS/SCI security clearance

Drug Free Workplace

All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

AAP/EEO Statement

All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.