Program Administrative Analyst

Human Capital Resources and Concepts (HCRC); Washington (District of Columbia); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is looking for a Program Administrative Analyst to support Democracy Programs and manage a multi-million-dollar programming portfolio. This role involves drafting key documents, coordinating with various offices, and providing technical assistance throughout the federal assistance lifecycle. Ideal candidates will possess strong organizational skills, excellent communication abilities, and a proactive approach to managing competing priorities. Join a dynamic team dedicated to impactful resource management and international programming, where your contributions will make a significant difference in federal assistance efforts.

Qualifications

• 4-5 years of relevant experience for Bachelor's degree holders.
• 2-3 years of relevant experience for Master's degree holders.

Responsibilities

• Draft memoranda and reports for the Department’s Democracy Programs.
• Coordinate clearance processes and manage program funding.

Skills

Organizational Skills

Verbal Communication

Written Communication

Knowledge of Foreign Assistance Funds

Ability to Obtain Security Clearance

Education

Bachelor's Degree

Master's Degree

Job description

Join to apply for the Program Administrative Analyst role at Human Capital Resources and Concepts (HCRC).

Human Capital Resources and Concepts is seeking a Program Administrative Analyst who will perform administrative and coordination tasks to support the Department’s Democracy Programs and DRL’s annual appropriation. They will manage and track DRL’s multi-million-dollar programming portfolio and assist in developing strategic action plans for foreign assistance funds and Congressional reporting.

Key Responsibilities:

1. Draft memoranda, Congressional Notifications, reports, and other documents.
2. Coordinate clearance processes with multiple bureaus and offices.
3. Provide technical assistance throughout the federal assistance life-cycle (pre-award, award, and post-award).
4. Develop and maintain tracking systems for efficient document retrieval and clearance processes.

Duties:

1. Assist in managing program funding and the Congressional Notification process.
2. Coordinate communications with the Office of the Legal Advisor and Bureau of Legislative Affairs.
3. Prepare briefing materials for senior staff.
4. Liaise with the Bureau of Legislative Affairs on Congressional communications and strategic planning.
5. Draft documents and provide briefings, testimony, and status reviews.
6. Track the foreign assistance lifecycle progress.
7. Organize and participate in meetings, trainings, and conferences.
8. Attend stakeholder workshops and provide technical assistance to grantees.
9. Undertake additional training to enhance skills and knowledge.

Requirements:

• Knowledge of appropriations, foreign assistance funds, Congress, and international programming.
• Strong organizational skills to manage and track competing priorities.
• Excellent verbal and written communication skills.
• Professional, proactive demeanor with the ability to remind colleagues and superiors of pending deadlines.
• Ability to travel globally on short notice.
• Ability to obtain security clearance (preference for active clearance).

Education:

Bachelor's degree preferred with 4-5 years of relevant experience, or a master’s degree with 2-3 years of relevant experience.

About HCRC:

HCRC is a consulting firm specializing in resource management capabilities used in all federal organizations. Our consultants have in-depth training and experience in the Department of Defense and other federal entities, including the Intelligence Community. We offer expertise in all source analysis, mission support services, and information technology, delivering objective, informed, and actionable plans to assist your organization.