Senior Admin Specialist, Board Relations — Hybrid

The Vanguard Group; Malvern (Chester County); Hybride; USD 50 000 - 65 000; Plein temps

Résumé du poste

The Vanguard Group in Malvern is seeking an Administrative Assistant to support the Board Relations team within the Office of the Corporate Secretary. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a high-visibility environment.

You will coordinate complex calendars, travel, and meeting logistics while partnering with board members and external stakeholders. The position offers hybrid work and exposure to senior leadership.

Qualifications

• Minimum 1+ years of administrative or executive support experience.
• Experience coordinating complex calendars, travel, and meeting planning.
• Proficiency with Microsoft Office; SharePoint and Teams experience.
• Strong time management and exceptional attention to detail.
• Excellent verbal and written communication with stakeholders.
• Ability to handle confidential information with discretion.
• Professional demeanor; able to work independently and collaboratively.

Responsabilités

• Manage complex calendars and scheduling for senior leaders and key stakeholders.
• Coordinate board committee meetings, including logistics, travel arrangements, and event planning activities.
• Partner directly with board members, industry guest speakers, and external stakeholders.
• Prioritize multiple requests and deadlines while maintaining a high level of accuracy and responsiveness.
• Build strong relationships across internal and external stakeholder groups.
• Support events and special initiatives involving executive leadership and high-profile participants.
• Demonstrate flexibility and adaptability to meet changing business needs and schedules.

Connaissances

Calendar management

Stakeholder management

Communication skills

Time management

Prioritization

Attention to detail

Professional demeanor

Team collaboration

Formation

High school diploma or equivalent

Associate’s degree

Administrative certification

Related training

Outils

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Description du poste

The Vanguard Group in Malvern is seeking an Administrative Assistant to support the Board Relations team within the Office of the Corporate Secretary. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a high-visibility environment.

You will coordinate complex calendars, travel, and meeting logistics while partnering with board members and external stakeholders. The position offers hybrid work and exposure to senior leadership.