Senior Executive Administrator & Strategy Partner (Hybrid)

Vanguard; Malvern (Chester County); Hybrid; USD 75,000 - 110,000; Full time

Job summary

Vanguard in Malvern, PA, is seeking an experienced Executive Administrator to partner with a senior leader in Fund Services & Oversight. This highly visible role requires discreet, proactive coordination and collaboration with executives, partners, and external stakeholders.

You will manage calendars, arrange domestic and international travel, oversee expense reporting, and contribute to special projects while upholding Vanguard's high standards of professionalism.

Qualifications

• Minimum of five years of administrative experience.
• Experience supporting senior executives preferred.
• Demonstrated success managing complex calendars, travel, and executive priorities.
• Strong organizational, communication, and relationship-management skills.

Responsibilities

• Provide proactive administrative support with forward-looking priorities.
• Manage complex executive calendars balancing priorities.
• Coordinate meetings with leaders, board, regulators, and partners.
• Identify dependencies and escalate issues as needed.
• Arrange domestic and international travel and expenses.
• Support special projects and share best practices with the admin community.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion & judgment

Strong communication

Education

High school diploma

Associate's degree preferred

Job description

Vanguard in Malvern, PA, is seeking an experienced Executive Administrator to partner with a senior leader in Fund Services & Oversight. This highly visible role requires discreet, proactive coordination and collaboration with executives, partners, and external stakeholders.

You will manage calendars, arrange domestic and international travel, oversee expense reporting, and contribute to special projects while upholding Vanguard's high standards of professionalism.