Senior Accounts Receivable Specialist

FirstCarbon Solutions; Irvine (CA); Hybrid; USD 49,593 - 62,680; Full time

Benefits offered by this job

Up to 100% employer paid medical premiums

401(k) & Roth retirement savings accounts

Employee Assistance & Wellness Programs

Mentorship program

Job summary

A sustainable consulting firm based in California seeks a Senior Accounts Receivable Specialist to oversee client billing and ensure accurate collections. The ideal candidate will possess strong accounting skills, familiarity with Deltek Vision, and excellent communication abilities. Responsibilities include reviewing billing drafts, managing client interactions, and supporting finance team workflows. This position offers a competitive salary and opportunities for growth in a dynamic work environment.

Qualifications

• Minimum of 3 years of progressively responsible experience in accounting.
• Experience working in a project-based, client/consultant business environment.
• Experience with billing-related roles.

Responsibilities

• Review monthly billing draft documents and determine billable items.
• Monitor aging reports and proactively contact clients for past due invoices.
• Work closely with Project Managers to understand billing structures.

Skills

Deltek Vision experience

Accounting background

Proficient in Microsoft Office

Organizational skills

Communication skills

Education

Associates degree in Accounting, Finance, Business, or related field

Tools

Deltek Vision or similar ERP systems

Job description

FirstCarbon Solutions(FCS), an ADEC Innovation is searching for a Senior Accounts Receivable Specialist (CG06) to join our team. The ideal candidate will have will have Deltek Vision experience and a strong background in accounting and administrative functions, be familiar with organizational policies and procedures, and exhibit independent judgment in managing workflow within the Accounting/Finance Division. This position partners closely with Project Managers, Project Directors, and the Project Operations Manager to ensure accurate billing, timely collections, and a smooth client experience.

Salary Range: $36.00 – $45.50 hourly

Duties and Responsibilities

Client Billing & Invoicing

• Review monthly billing draft documents and determine billable items for each project based on contract terms, project status, and internal guidance.
• Create and lead monthly billing meetings with Project Managers to review draft billing packages and confirm accuracy.
• Prepare marked up billing drafts and route them to Project Directors for approval.
• Provide approved billing drafts to the Manila Finance Team for final invoice preparation.
• Review invoices prepared by the Finance Team for accuracy, completeness, and alignment with project budgets and contract requirements.
• Assemble and process complete client invoice packages, including required backup such as progress reports, project labor detail reports, and supporting documentation.
• Email finalized invoice packages to clients and upload them to client portals as required.
• Maintain and update the Master Client Portal Workbook to track portal requirements, login details, and submission statuses.
• Backup for project setup for the Manila team

Accounts Receivable & Collections

• Monitor aging reports and proactively contact clients regarding past due invoices.
• Document all client communications, responses, and follow up actions in the accounting system.
• Collaborate with Project Managers and the Accounting Supervisor to resolve client questions, disputes, or invoice discrepancies.
• Track and escalate collection issues when necessary to ensure timely resolution and cash flow stability.

Cross Functional Collaboration

• Work closely with Project Managers to understand project billing structures, contract terms, and client expectations.
• Coordinate with the Accounting Supervisor to address complex billing issues, revenue timing, and client escalations.
• Support continuous improvement of billing workflows, documentation standards, and AR processes.
• Provide backup to Finance Team during PTO
• Perform additional assignments, as directed

Education and Experience

• Associates degree in Accounting, Finance, Business, or a related field preferred.
• Minimum of 3 years of progressively responsible experience in accounting, finance, or billing‑related roles.
• Experience working in a project‑based, client/consultant business environment.
• Strong working knowledge of Microsoft Office applications; experience with Deltek Vision or similar ERP systems preferred.
• Experience with Deltek Vision or similar project‑based ERP systems preferred.

About us

FCS, an ADEC Innovation, is focused on improving the world we live in. It's our goal to improve the lives of all the people we work with, whether they are clients, partners, or colleagues. Come join our team of amazing professionals dedicated to making the world a better place!

This role is an evergreen position, meaning we are always looking for talented individuals to join our team. Applications for this position are continuously accepted and reviewed on a rolling basis.

FCS offers competitive salaries and robust benefits with opportunities for personal and professional development. If you want to work in a collaborative, creative work environment where you can provide meaningful contributions while being challenged to grow on the job, then you are encouraged to apply using the application link on the site where you found this posting!

To learn more visit us at https://www.firstcarbonsolutions.com/join-us/

Competitive, progressive benefits including

Example: Full-time, regular employee

• Up to 100% employer paid premiums employee medical (with buy-up options) and up to 55% coverage for eligible dependent(s)
• Up to 80% employer-paid dental and vision covered premiums for employees. Eligible dependent coverage also available.
• Employer-sponsored Group Life and AD&D insurance with discounted voluntary coverage also available
• Employer covered Short- & Long-Term Disability insurance
• Employee Assistance & Wellness Programs (EAP)
• 401(k) & Roth retirement savings accounts (see HR department for details on contributions and exclusions)
• Pet insurance discounts
• Volunteer programs, committees, and opportunities
• Mentorship program and Work/Life Balance initiatives

*All benefits are subject to eligibility and may be changed at any time by the Company.

Work Environment

This position operates in a collaborative and fast‑paced work environment and may be performed fully from a home office or in a hybrid setting out of any of our offices. The role requires regular virtual collaboration with team members across departments and time zones, using standard office technology and communication tools.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear; have hand/finger dexterity; and reach with hands and arms. The employee will spend extended periods of time in front of a computer/laptop. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Compliance with all ADECi & FCS Travel and Workspace Policies that align with the CDC, local, state, and federal guidelines must be followed and upheld.

Information Security

Adhering to all policies, guidelines, and procedures pertaining to the protection of information of the organization, employees must maintain confidentiality of all sensitive information to which they are given access. They are also responsible for reporting actual or suspected events or incidents, including vulnerabilities or breaches, that may affect the confidentiality, integrity, and availability of information to members of the Management Team.

Mutual respect is fundamental.

Fundamental to our teams. Fundamental to our clients. Fundamental to the communities we serve and live in. Fundamental to the landscapes we work within. We need you and your unique talents, history, and background to become the Company we aspire to be. We insist upon a culture of common respect, expect transparency, and celebrate the fundamental value and dignity of all individuals. Our mutual equality as humans is the path to diverse and innovative collaboration. We cultivate integrity, driving us to growth, and allowing us to achieve more together than we could ever hope to as individuals.