Senior Accounts Receivable Specialist

Wheels; Alpharetta (GA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Wheels in Alpharetta, GA seeks a Senior Accounts Receivable Specialist to accurately record customer cash and apply it per instructions, while balancing cash postings to the general ledger. The role also serves as a backup for team lead functions in cash applications.

You will research discrepancies, maintain daily reconciliations, and support audits. A bachelor's degree is preferred and 5+ years of AR/cash application experience is required, with strong Excel and ERP skills.

Qualifications

• High School education required; bachelor’s degree preferred.
• 5+ years prior accounts receivable or cash application experience required.
• Knowledge of general accounting principles.
• Technically skilled to operate in multiple ERP and various systems.
• Proficiency in Microsoft Excel.
• Strong analytical research and resolution skills.

Responsibilities

• Daily research and input cash receipts into customer accounts; verify correct application.
• Research accounts to clear discrepancies (short payments, misapplications).
• Daily balancing to align cash posting, sales, and credits with the general ledger.
• Generate monthly cash reconciliation reports for the general ledger.
• Update complex Excel reports daily and inform management of issues.
• Assist team lead in reviewing daily work and training new hires.

Skills

Accounts receivable

Excel

ERP systems

Analytical skills

Cash applications

Education

High School diploma

Bachelor's degree preferred

Tools

ERP software

Job description

Job Description: The Senior Accounts Receivable Specialist is responsible for the accurate recording of all cash received from customers that need to be correctly applied as dictated by the customer and the daily balancing of cash received and posted against the general ledger. Duties include serving as the backup for all team lead functions for cash applications.

KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS

• Daily research and accurately input cash receipts into the customers’ accounts and verify that all cash is applied correctly
• Research accounts to clear and discrepancies (short payment/ misapplications) and questions that arise
• Conducts a daily balancing procedure to ensure that all cash posting, sales and credits from prior day agrees with general ledger
• Generates monthly reconciliation of cash received by the general ledger
• Updating complex Excel reports daily and keeping management updated
• Assist team lead in reviewing daily work assigned and moving tasks around as needed to ensure all work is completed on time
• Assists the team lead in training new hires and team members on new tasks
• Assist with periodic third-party audits, providing support documentation
• Assists in enhancement projects such as system testing, automation and any other improvements which need to be implemented
• Identify inefficiencies and propose solutions
• Additional ad hoc tasks and projects assigned

LEADERSHIP RESPONSIBILITIES

• This position’s leadership responsibilities involve demonstrating ethics and integrity, developing adaptability, displaying drive and purpose and exhibiting leadership stature.
• Helps to mentor and train newer collectors in collections processes and techniques.

COMPETENCIES - SKILLS

• Results focused, solves problems while displaying self-control
• Accurate, demonstrating numerical and financial astuteness
• Works effectively with systems
• Organized, structured and assumes responsibility. Works with limited supervision
• Practice listening skills and is highly focused on customer service
• Successfully negotiate and develop professional partnerships with internal and external clients

EDUCATION and EXPERIENCE

• High School education required; bachelor’s degree preferred
• 5+ years prior accounts receivable or cash application experience required
• Knowledge of general accounting principles
• Technically skilled to operate in multiple ERP and various systems
• Proficiency in Microsoft Excel
• Strong analytical research and resolution skills

CORE VALUES At Wheels, we believe in fostering a culture that is built on our Core Values and Guiding Principles. We cultivate a culture of excellence and innovation by upholding these values, driving our collective success and growth.

• Integrity – Always act with integrity and honesty.
• One Team – Treat others with dignity and respect; act as a cohesive, inclusive and accountable team that is making a difference.
• Innovation – Drive continuous improvement, spark creativity and embrace next generation thinking.
• Customer Success – Ensure that customer and driver success is at the heart of everything we do.

CULTURAL ATTRIBUTES At Wheels, our culture guides us how we work every day, and we look for team members who show these behaviors:

• Discipline Drives Quality – Plan the Trip: Think proactively, hold a high bar, follow through by leveraging experience and systems. To produce quality outcomes, we must be intentional and deliberate in everything we do, from big bets to daily execution.
• Intellectually Curious – Fuel Your Minds: Be bold, challenge assumptions, think differently, look outside the box. Strive to unlock your own thinking and create new possibilities.
• Commit and Deliver – Own It: Take responsibility for your work, from start to finish, and be accountable for the results. Think and act like an owner of the business.
• Relationships Matter – Share the Ride: Trust is central, both with key internal and external stakeholders. Relationships are not a side effect of work but a driver of success.

JOB SPECIFICATIONS, PHYSICAL DEMANDS and WORK ENVIRONMENT

This hybrid position is in Alpharetta, GA and operates in a professional office environment.

• Position Type/Standard Schedule: This is a full-time position, Monday through Friday.
• Travel: Minimal