Senior Accounts Payable Specialist

Naprotek, LLC; San Jose (CA); In loco; USD 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

Naprotek, LLC in San Jose, California, is seeking a Senior Accounts Payable Specialist to manage day-to-day AP, including 3-way matching, PO verification, data entry, and process improvements. This is a hands-on, full-time role in a dynamic team with opportunities for career advancement.

The ideal candidate has 3–5 years of accounting experience, solid ERP experience, GAAP awareness, and strong Excel skills.

Competenze

• 3–5 years of accounting experience.
• Experience with 3-way match and discrepancy resolution.
• Proficiency with ERP systems and data entry.
• G/L accounting and month-end close experience preferred.
• AA or BS/BA in Accounting preferred.

Mansioni

• Set up and maintain vendor and customer profiles.
• Perform 3-way matching and code documents.
• Resolve discrepancies with Purchasing and Receiving to reach resolution.
• Reconcile credit card expenses and employee reimbursements.
• Month-end close and G/L reconciliation tasks and ad hoc projects.
• Audit support and documentation of processes.

Conoscenze

3-way match

Data entry

Attention to detail

Microsoft Excel

Communication

Multitasking

Formazione

AA or BS/BA in Accounting

Strumenti

ERP systems

Descrizione del lavoro

Job Purpose

Naprotek is looking to hire a Senior Accounts Payable Specialist to handle the day-to-day Accounts Payable function. You will perform a range of duties including matching invoices to purchase orders and/or vouchers, verifying invoice accuracy versus purchase order, data entry and assisting in the process of Accounts Payable (A/P), ensuring accuracy, accountability, and efficiency. The position requires a highly motivated, "roll-up your sleeves" professional. In this dynamic team environment, you will have a great team to work with and the opportunity for career advancement. This position is a regular, full-time role and is located in the San Jose, California area. This is a very hands-on role and one where in addition to standard daily tasks.

Duties and Responsibilities

• Set up and maintain vendor and customer profiles
• Perform 3-way matching in Accounts Payable process, use knowledge of expenditure codes and accounting codes to accurately code documents
• Resolve discrepancies by examining possible sources of disagreement, collaborating with Purchasing and Receiving departments to reach positive resolution for the company and its suppliers; generate correction documents as required
• Create statements and reports that require the use of sources for reconciliation
• Reconcile credit card expenses and internal employee reimbursement
• Perform general accounting tasks related to AP, such as G/L account reconciliation and month-end closing, and other ad hoc projects
• Maintain vendor relationships with professional behavior and positive attitude
• Support routine audit needs
• Support other team members and perform other related duties and participate in special projects as assigned
• Document existing business processes and make recommendations for improvement

Requirements

• Prior experience of Accounts Payable
• Solid understanding of 3-way match, problem resolution
• Ability to supervise others' work in this area
• General Ledger experience is a plus
• Excellent data entry skills and great attention to detail
• Monthly closing cycle experience including reconciliation and monthly account analysis
• Basic knowledge of product costing; experience in electronics manufacturing a plus
• Spreadsheet and ERP system experience needed
• Ability to multitask and communicate well with individuals of all backgrounds
• 3-5 years of accounting experience required
• AA or BS/BA in Accounting or related field preferred

Personal Attributes

• Enthusiasm and positive attitude
• Excellent communication skills, oral and written
• Exceptional organizational skills and ability to function effectively in a fast paced and dynamic work environment
• Excellent analytical and problem-solving skills and very strong attention to detail
• Team player who can effectively interact with management and collaborate with other departments in the organization
• Works well independently, but understands importance of working as a team
• Ability to multitask and work towards tight deadlines
• Strong command of Microsoft Excel