Senior Accounts Payable Specialist

Tradewind Aviation, LLC; Oxford (CT); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading aviation company is looking for an Accounts Payable Specialist to join their Finance team in Connecticut. The role involves processing payables, managing vendor relationships, and ensuring compliance with company policies. Ideal candidates will possess strong analytical skills and attention to detail, contributing to the efficiency of the finance department. This position offers growth opportunities and competitive benefits.

Benefits

Competitive salary

Medical, dental, vision, FSA/DCA, and 401(k)

Paid vacation and sick leave

Maternity/Paternity leave

Growth opportunities

Travel benefits

Qualifications

• 3-7 years of accounts payable experience preferred.
• Knowledge of accounts payable and general ledger systems.

Responsibilities

• Process, track, and record payable transactions accurately.
• Sort the AP inbox daily based on priority.
• Manage Positive Pay in the online Treasury platform.

Skills

Attention to Detail

Analytical Skills

Problem-Solving

Communication Skills

Tools

Sage

Job description

Tradewind Aviation is a leading Part 135 commuter and on-demand private charter operator with operational bases at Waterbury/Oxford, CT (OXC), Westchester, NY (HPN), Stuart, FL (SUA), and San Juan, PR (SJU) airports. Founded in 2001 by aviation enthusiasts, Tradewind is committed to providing high-quality aircraft, crew, and service, offering personal air travel throughout North America and the Caribbean.

For more details, visit www.flytradewind.com.

About the Candidate / Role

Tradewind Aviation is seeking an Accounts Payable Specialist to join our Finance team at the Middlebury, Connecticut Corporate office. The candidate will process, track, and record payable transactions accurately, adhering to company policies and procedures. The ideal individual will have strong attention to detail, the ability to work independently, solve problems, and collaborate effectively with the team. This role reports to the Controller.

Essential Duties

1. Sort the AP inbox daily based on priority, incoming bills, approvals, statements, and inquiries.
2. Route bills for approval following company policies.
3. Enter payables into Sage after approval and coding.
4. Release payments via ACH, wire, online portal, or check.
5. Manage Positive Pay in the online Treasury platform.
6. Set up new vendors according to policy.
7. Review statements and reconcile with vendors.
8. Oversee Certify, reviewing expense reports, managing inquiries, and training users.
9. Ensure key vendors are entered monthly.
10. Assist in recording accruals.
11. Report on accounts payable metrics.
12. Work with vendors to extend payment terms.
13. Prepare 1099s and Puerto Rico 480s.
14. Perform three-way matching on maintenance bills.
15. Provide guidance to junior staff.

Qualifications

1. 3-7 years of accounts payable experience preferred.
2. Exceptional attention to detail and deadline management.
3. Strong analytical and problem-solving skills.
4. Ability to learn new ERP systems.
5. Knowledge of accounts payable, general ledger systems, and corporate procedures.
6. Self-driven, organized, and able to prioritize effectively.
7. Excellent communication skills for interacting across departments and with leadership.
8. Adherence to internal controls.

Physical Requirements

1. Prolonged sitting and working at a computer.
2. Lifting up to 15 lbs.

Benefits

1. Competitive salary.
2. Medical, dental, vision, FSA/DCA, and 401(k).
3. Paid vacation and sick leave.
4. Maternity/Paternity leave.
5. Growth opportunities within a dynamic team.
6. Travel benefits on various US and international airlines.