Senior Accounts Payable Specialist

Woods Rogers PLC.; Norfolk (VA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off

401(k) + matching

Paid Holidays

Vision Insurance

Life Insurance

Employer-paid Parking

Job summary

Woods Rogers PLC. is seeking an experienced Senior Accounts Payable Specialist to join our Accounting team in an in-office capacity. The role requires accuracy, confidentiality, and strong customer service while coordinating with attorneys, staff, and vendors.

The position is full-time, non-exempt, and based in either our Roanoke or Norfolk office. Typical hours are Monday–Friday, 8:30 AM–5:00 PM, with a pay range of $24.00–$28.00 per hour.

Qualifications

• Four or more years of accounts payable experience, preferably in a law firm or professional services.
• Strong understanding of accounting principles and general ledger processes.
• Experience with an electronic invoice/expense management system.
• Experience processing ACH, wire, and check payments.
• Strong communication skills, both written and verbal, with vendors and colleagues.
• Exceptional organizational skills and attention to detail, with ability to manage multiple priorities and deadlines.
• High level of discretion and confidentiality in handling sensitive information.
• Strong Microsoft Excel and MS Office proficiency.

Responsibilities

• Review invoices for accuracy, proper documentation, approvals, and correct coding.
• Process payments through ACH, checks, wires, and other approved methods.
• Process employee expense reimbursements and review supporting docs for policy compliance.
• Monitor AP workflow to ensure timely processing of invoices and requests.
• Review and maintain W-9s and other vendor documentation.
• Reconiliate vendor statements and resolve invoice/payment discrepancies.
• Prepare and file 1099 forms and assist with tax reporting for audits.
• Perform other accounting and administrative duties as assigned.

Skills

Accounts payable

Accounting principles

Electronic invoicing

ACH/Wire/Checks

Communication

Organization

Confidentiality

Excel

Chrome River Emburse

Education

Associate's degree in Accounting/Finance/Business

Tools

Chrome River / Emburse

Job description

Woods Rogers is seeking an experienced, detail-oriented and motivated Senior Accounts Payable Specialist to join our dynamic Accounting team. The Senior Accounts Payable Specialist is responsible for managing the firm’s accounts payable function and ensuring that invoices, employee expenses, vendor payments, and other disbursements are processed accurately, promptly, and in accordance with firm policies and internal controls. This position works closely with attorneys, legal assistants, vendors, and the Accounting Department and requires a high level of accuracy, organization, confidentiality, and customer service. This is a full-time, non-exempt, in-office role based in either our Roanoke or Norfolk office. The anticipated schedule for this position is Monday – Friday, 8:30 AM – 5:00 PM.

Firm Overview

Woods Rogers is a Virginia-based law firm delivering uncommon service and solutions. More than 135 attorneys collaborate across disciplines to provide business-focused legal advice to a diverse range of clients, from individuals to large corporations. With outstanding talent, strong relationships, and an exceptional culture, we are redefining the legal experience for clients. Learn more at woodsrogers.com.

Salary Range:$24.00 – 28.00 per hour.

This is the firm’s good faith pay range for this hiring cycle. The firm handles compensation discussions only after an offer is extended.

Required Qualifications

• Four (4) or moreyears of accounts payable experience, preferably in a law firm or other professional services environment.
• Strong understanding of accounting principles and general ledger processes.
• Experience with an electronic invoice / expense management system.
• Experience processing ACH, wire, and check payments.
• Strong communication skills, both written and verbal, with the ability to effectively interact with vendors and colleagues.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• High level of discretion and confidentiality in handling sensitive information.
• Strong Microsoft Excel skills and proficiency with Microsoft Office.

Preferred Qualifications

• Associate’s degree in Accounting, Finance, Business, or a related field.
• Previous experience with Chrome River / Emburse.

Responsibilities

• Review invoices for accuracy, appropriate documentation, proper approvals, and correct general ledger and client/matter coding.
• Process payments through ACH, checks, wires, and other approved payment methods.
• Process employee expense reimbursements and review supporting documentation for compliance with firm policies.
• Monitor AP workflow to ensure invoices and payment requests are processed within established deadlines.
• Review and maintain W-9s and other required vendor documentation.
• Reconcile vendor statements and research and resolve invoice and payment discrepancies.
• Prepare and file 1099 forms and assist with other tax reporting and information required for audits.
• Perform other accounting and administrative duties as assigned.

Benefits Include:

• Medical Insurance
• Paid Time Off
• 401(k) + matching
• Paid Holidays
• Vision Insurance
• Life Insurance
• Employer-paid Parking

Physical Demands

• Ability to sit for long periods of time.
• Ability to lift up to 25 pounds.
• Professional office environment.

Applications

Woods Rogers is an equal opportunity employer. Review of applications will begin immediately. This position will remain open for applications until filled.