Senior Accounting Manager

Jobtailor; Miami (FL); On-site; USD 120,000 - 150,000; Full time

Job summary

Jobtailor in Miami, FL seeks a senior accounting leader to own end-to-end payables, manage a distributed team, and drive FAR-compliant indirect cost programs across multiple entities.

You will optimize cash flow, support audits, implement ERP automation, and ensure accurate financial reporting under strict internal controls. This role requires strong leadership and a proven track record in public-company environments.

Qualifications

• 8+ years of progressive accounting experience with team leadership.
• FAR overhead / indirect cost rate experience including audit support.
• Full-cycle accounts payable ownership and vendor management.
• Experience designing scalable processes and automation within ERP systems.

Responsibilities

• Oversee month-end close for owned areas, including accruals and reconciliations.
• Lead and mentor a distributed accounting team; set performance expectations.
• Develop and maintain FAR-compliant indirect cost rate schedules for contracts.
• Apply FAR Part 31 principles to costs and support audits.
• Manage end-to-end payables process across entities: invoice intake, coding, approvals, payments.
• Establish AP policies and duties segregation to support a public-company-ready environment.
• Optimize cash flow, manage vendor data governance, and supplier relationships.
• Lead ERP automation initiatives (OCR, invoicing, workflows) and integrate acquisitions.
• Document SOPs and build scalable processes to grow without headcount increases.

Skills

Team leadership

FAR overhead

Accounts payable

ERP proficiency

Excel

Deltek Vantagepoint

Multi-entity consolidation

AP automation

T&E management

Bilingual English/Spanish

Education

Bachelor's degree in Accounting or Finance

CPA or equivalent

Tools

Deltek Vantagepoint

Excel

AP automation tools

Primavera P6

Job description

Responsibilities

• Ensure accurate and timely month-end close for all owned areas, including accruals, reconciliations, and flux analysis.
• Support external audit and lender reporting requirements.
• Lead, mentor, and develop a distributed accounting team; set performance expectations and build bench strength for a growing organization.
• Develop, support, and maintain FAR-compliant indirect cost (overhead) rate schedules, including field, home-office, and combined rate calculations used for government and public-agency contracts.
• Apply FAR Part 31 cost principles to segregate allowable, unallowable, and directly-associated costs, and maintain documentation to withstand external and agency (e.g., DCAA-style / state DOT) audit scrutiny.
• Prepare and support annual incurred cost submissions and overhead rate audits, coordinating with external auditors and cognizant agencies.
• Own the end-to-end payables process across all entities: invoice intake, coding, three-way match, approval routing, payment runs, and month-end accruals.
• Establish and enforce AP policies, approval matrices, and segregation-of-duties controls appropriate to a public-company-ready control environment.
• Manage payment timing to optimize cash, capture early-pay discounts, and maintain vendor relationships.
• Own vendor master data governance: onboarding, W-9 / TIN collection and matching, banking validation, and periodic cleansing to prevent duplicates and fraud exposure.
• Implement vendor onboarding controls, including sanctions / OFAC screening and beneficial-ownership documentation where applicable.
• Serve as the escalation point for vendor disputes, aging, and reconciliation issues.
• Administer the corporate credit card program end to end: issuance, limits, policy, spend monitoring, and monthly reconciliation.
• Own the travel and expense (T&E) policy and platform, driving compliance, timely substantiation, and clean GL coding.
• Identify and remediate policy leakage, unusual spend patterns, and control gaps.
• Assess current accounting processes and workflows, identify inefficiencies and control weaknesses, and design and implement scalable, automated solutions.
• Drive automation and standardization within the ERP (Deltek Vantagepoint or comparable), including AP automation, OCR / invoice capture, and approval-workflow configuration.
• Document standard operating procedures and build the process infrastructure needed to support continued growth without proportional headcount increases.
• Integrate acquired entities into the payables, vendor, and card functions — mapping legacy vendors, aligning to the standardized chart of accounts, and migrating open payables and controls.

Requirements

• 8+ years of progressive accounting experience, including team leadership, preferably in the AEC or professional services industry.
• Demonstrated FAR overhead / indirect cost rate experience, including FAR Part 31 allowability analysis and audit support.
• Proven ownership of the full-cycle accounts payable, vendor management, and corporate card / T&E functions.
• Track record of designing and implementing process and workflow improvements that scaled with business growth.
• Excellent internal-control judgment and comfort operating in a fast-paced, high-change environment.
• Strong ERP proficiency and advanced Excel skills.
• Preference for multi-entity, multi-currency, and global consolidation exposure within ERP system.
• Familiarity with AP automation tooling and expense-management platforms, preferred.
• Experience with Deltek Vantagepoint strongly preferred.
• Bachelor's degree in Accounting, Finance, or a related field required; CPA or equivalent certification preferred.
• Bilingual — English and Spanish, preferred.
• Proficiency in Primavera P6, Schedule Analyzer Pro, or Acumen.

Core Competencies

Demonstrates extensive experience in managing full-cycle accounts payable, vendor management, and corporate card functions while ensuring compliance with FAR regulations. Proven ability to lead and develop accounting teams, implement process improvements, and drive automation within ERP systems.