SENIOR ACCOUNTING ASSISTANT

San Bernardino Superior Court; California (MO); On-site; USD 52,000 - 68,000; Full time

Job summary

San Bernardino Superior Court is seeking a Senior Accounting Assistant to support essential financial operations across multiple courthouse locations throughout San Bernardino County. The role involves posting and reconciling transactions, managing bail and trust funds, and ensuring accurate revenue distribution in a public sector environment.

The ideal candidate has graduation from high school and at least five years of governmental financial recordkeeping experience, with knowledge of court

Qualifications

• Graduation from high school is required and at least five years of experience in financial or statistical recordkeeping in a governmental or public court environment.
• Knowledge of cash receipting, accounts receivable/payable, and bond processing.
• Familiarity with court financial systems and case management systems.

Responsibilities

• Enter, post and verify accounting data in the financial system and case management system; generate reports and resolve data issues.
• Maintain bail/bond accounts; process refunds, transfers and related documents; reconcile bail accounts.
• Audit daily receipts, deposits, and financial totals; balance general ledger accounts and transactions.
• Assist in NSF processing, revenue reversals, and distribution of funds to agencies according to policy.
• Ensure correct posting of monies to multiple accounts for proper distribution to cities, state, and agencies.
• Review vendor invoices and AP payments for accuracy and compliance with policy.
• Process trust monies entries, oversee court orders and authorize deposits/disbursements.
• Respond to inquiries about invoices, PO status, and funding; support departments in policy application.
• Maintain files, attend meetings, and participate in training.
• Perform other duties as assigned.

Skills

Accounting principles

Cash handling

Financial systems

Recordkeeping

Public sector knowledge

Customer service

Education

High school diploma

Tools

Financial accounting software

Job description

WE ARE HIRING: SENIOR ACCOUNTING ASSISTANT

The San Bernardino Superior Court is seeking a skilled and reliable Senior Accounting Assistant to support essential financial operations that help keep the Court running smoothly. This role offers the opportunity to contribute to meaningful public service while working across multiple courthouse locations. This role offers the opportunity to contribute to meaningful public service throughout San Bernardino County and requires frequent travel between courthouse locations to fulfill job-related essential functions of the position.

Completed applications will be reviewed, and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the Court will be invited to participate further in the selection process. recruitment is scheduled to close on Sunday, October 11, 2026.

DEFINITION

Under general supervision, performs a variety of routine to moderately complex accounting support and administrative duties in the preparation, processing, verification and maintenance of financial and accounting documents and records; reconciles cash receipts; verifies accuracy of postings from district courts; verifies proper appropriation of funds to various accounts; prepares change memorandums and other entries for posting receipts; and performs related duties as assigned.

Distinguishing Characteristics

Senior Accounting Assistant is the skilled, advanced-journey level class in this series. Incumbents perform the full range of assigned duties with a significant degree of independence and sound judgment. Incumbents perform routine to moderately complex accounting support functions requiring a detailed knowledge of the court's accounts receivables, accounts payable, and bond and bail processing. Assignments are typically received in general terms, and incumbents are expected to act within the framework of established policies, procedures and objectives. Employees in this class typically report to an Accounting Supervisor and may receive work direction from an Accounting Technician.

For additional details about the role, please review the full job description: SENIOR ACCOUNTING ASSISTANT

1. Enters, post and verifies accounting data into the financial accounting system, spreadsheets and case management system used to sort, retrieve and analyze financial information, compile reports, and perform other financial processes; compiles, generates and distributes required reports; researches transaction history in order to identify problems and errors.
2. Maintains accounts related to bail/bond duties; verifies documentation, processes approved requests and issues bail refund checks; maintains and ensures custody of original bonds; completes tax forms on bails; prepares or oversees the preparation of bail demand notices and the processing of fees or bail exonerations; reconciles bail refunds account.
3. Counts, audits and verifies daily receipts from district courts, including check, cash and credit card totals; audits and verifies daily deposits; reviews and verifies financial report totals and identifies, researches and corrects errors, within established policies and procedures; may audit district petty cash and cash drawers for accuracy of recordkeeping; performs month-end balancing of assigned general ledger accounts and transactions.
4. Follows established procedures to assist in collection and recording of NSF checks received in payment of fines and fees; if directed, sends case for issuance of bench warrant; generates and sends correspondence to customers regarding NSF checks; creates necessary entries for revenue reversal; collects and records monies due; issues receipts for payment; maintains and updates unredeemed NSF log; closes cases when collection activities are complete; distributes monies collected to different agencies in accordance with stated policies/procedures.
5. Ensures monies paid or received are posted correctly to a variety of accounts, which results in revenue distribution to cities, the state, the county, various law enforcement agencies and others; applies distribution-related laws and legislation to correctly distribute funds; identifies and corrects case management and financial system for distribution errors.
6. Reviews for accuracy and processes payments of vendor invoices, accounts payable check requests and expense reimbursements in accordance with court policies and procedures; verifies required approvals and use of correct account numbers; advises departments on errors in codes or payment methods.
7. Processes entries to correctly distribute trust monies; prepares trust transfers and/or refund checks; receives, reviews and logs court orders and attorney or party documents authorizing deposit and/or disbursement of trust monies; confirms required court authorization for receipt and/or disbursement of trust funds.
8. Responds to questions regarding invoices, purchase orders, payment policies/procedures, the status of specific billing and payments, funds on deposit with the court, the status of claims and program funding and reimbursements; works with departments and employees to resolve issues regarding the application of court policy.
9. Maintains required files and records; attends meetings; participates in court training.
10. Performs other duties as assigned.

Graduation from high school and at least five (5)years of experience in financial or statistical recordkeeping duties in a governmental or public court environment; or an equivalent combination of education, training and experience.

Knowledge of:

• State, local and court codes, rules, procedures and legal terminology applicable to areas of responsibility, which includes one or more of the following: cash receipting, accounts receivable, accounts payable claims and court reporter fees processing, basic trust or grants accounting, and related financial transactions;
• Operations of the court's various financial systems and case management systems;
• Basic bookkeeping and elementary accounting practices and procedures;
• Records management, recordkeeping, filing and basic purchasing practices and procedures;
• Customer service practices and telephone etiquette;
• Uses and operations of computers, standard business software and specialized database and spreadsheet applications;
• Correct English usage, including spelling, grammar and punctuation;
• Safety policies and safe work practices applicable to the work.

Ability to:

• Make calculations and tabulations and review fiscal documents accurately and rapidly;
• Prepare clear and accurate financial and statistical records and reports;
• Input data accurately at a speed necessary to meet the requirements of the position;
• Set priorities and exercise independent judgment within areas of responsibility;
• Understand, interpret, explain and apply applicable laws, ordinances and policies;
• Operate a computer and use standard business and operations support software;
• Represent the court effectively in dealings with the public, vendors and contractors;
• Use tact and diplomacy when dealing with sensitive, complex and/or confidential issues and situations;
• Establish and maintain effective working relationships with all those encountered in the course of work.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; and stoop, kneel, bend at the waist, crouch or crawl. The employee is frequently required to lift up to twenty-five (25) pounds unaided. Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; observes and interprets people and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions and multiple concurrent tasks; and interacts with others encountered in the course of work, may include contact with the public.

Work Environment

The employee works in an office environment where the noise level is usually quiet to moderate.

REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at [phone] or via email at [e-mail]. Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711.