Senior Accountant I

Sixteenth Street Community Health Center, Inc.; Milwaukee (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

Sixteenth Street Community Health Center, Inc. in Milwaukee seeks a Senior Accountant I to support financial operations, analyze the general ledger, and prepare reports. This full-time on-site role emphasizes accuracy, GAAP compliance, and collaboration with the accounting team.

You will handle accounts payable/receivable, grant accounting, month-end close, year-end audits, and budgeting tasks. The position requires a bachelor's degree in accounting and at least three years of experience,

Qualifications

• Bachelor's degree in accounting with a minimum of 3 years of accounting experience, preferably in government or grant accounting.
• Experience with PC-based automated accounting systems and spreadsheets; strong Excel skills.
• Sage Intacct experience preferred.
• Analytical and problem-solving skills.
• Ability to prioritize, organize and manage time effectively.
• Ability to follow oral and written instructions and maintain confidentiality.
• Ability to work in a fast-paced environment and meet deadlines.

Responsibilities

• Assist with control and operations of the organization's financial affairs and general ledger; prepare managerial and financial reports.
• Perform accounts receivable processes, including invoicing and reconciliation of the AR ledger.
• Assist with accounts payable and oversight of invoices, ensuring proper coding to grants and departments.
• Prepare monthly reconciliations of balance sheet accounts and assist in month-end close.
• Assist with grant accounting, reporting, and tracking of grant activity and budgets.
• Support year-end audit preparation and coordination with auditors.
• Maintain fixed assets records and inventory related to capitalization policies.
• Ensure compliance with GAAP and Uniform Guidance.

Skills

Analytical skills

Problem-solving

Time management

Communication

Attention to detail

Multitasking

Adaptability

Teamwork

Education

Bachelor's degree in accounting

Tools

Sage Intacct

Excel

Job description

Join our team committed to the highest quality healthcare!

POSTION SUMMARY:

Assists with the control and operations of the organization's financial affairs and activities. Analyzes and maintains a complete and accurate general ledger; prepares managerial and financial reports. Duties listed will be as assigned based on skill set and needs of the organization.

JOB RESPONSIBILITIES:

Accounts Receivable

1. Perform financial transactions including verifying, classifying, computing, invoicing, posting and recording account receivables; including grants and other receivables and reconciliation of the accounts receivable ledger (school invoicing, CAM for leases, 340B pharmacy collections, and other items as needed).
2. Following up on past due accounts receivable balances.

Accounts Payable (Purchase Requisitions/Purchase Orders/Receiving)

1. Assist with Accounts Payable.
2. Assist with the oversight of the Accounting Assistant by ensuring that all invoices submitted for payment are recorded accurately for the period, and coded to the proper grant, department, purpose, location, etc. as assigned.
3. Perform as backup for Accounting Assistant and enter invoices during high volume times.
4. Perform monthly reconciliation of the Accounts Payable account, review A/P aging, monitor Purchase Orders (PO), Purchase Requisitions (PR), and Receiving (R) with 3-way match.
5. Perform monthly reconciliation of the Encumbrance account to ensure we have all invoices entered as received timely.

Reconciliation of Accounts

1. Prepare reconciliation of balance sheet accounts, as assigned.
2. Assist in preparing financial statements and conducting efficient account auditing procedures reviewing general ledger accounts and related journal entries.
3. Participate in month-end closing, meet all assigned deadlines, and additional assignments for monthly financial reporting.

Grant Accounting

1. Assist with and oversee grant accounting and preparation of reports (monthly, semi-annual, annual, and other regulatory reports) for grantee/contractors and government agencies and other miscellaneous projects.
2. Assist with and perform oversight of the grant accounting entries by ensuring all grant billing, drawdowns, general ledger entries of revenue and expenses are performed.
3. Review of payroll reports and general ledger entries of payroll (wages and fringe) to ensure that employees are budgeted for and recorded properly in the general ledger accounts specifically for grant reporting.
4. Preparation of monthly contract/grant vouchers/billings/drawdowns/reports with supporting schedules as needed.
5. Assist and oversee the tracking and recording of all grant activity including revenues, expenses, accounts receivable and deferred revenue on grant reports.
6. Create grant financial statements including budget and actuals by grant period for the Grant Manager(s).
7. Prepare grant budgets for discussion and presentation to the organization's management and funding sources.
8. Effectively work with and support the grant accounting performed and Grant Managers on all aspects of the grant and contract related to accounting and financial statements/reporting.

Month End/Financial Statements

1. Preparation of standard journal entries and adjusting entries for monthly closing according to the assigned month end tasks and deadlines.
2. Perform monthly analysis and reconciliation of assigned balance sheet accounts.
3. Assist in the preparation of accurate, timely financial statements in accordance with our established schedule and with input from the rest of the accounting department, including variance analysis (actual to budget and month over month).
4. Assist in preparation of forecasts and projections of cash flow and other performance indicators.
5. Assist with preparation of financial packet for Board of Director's by meeting month end deadlines.

Year-End

1. All duties for year-end are the same as month end including the additional duties listed.
2. Assist in preparatory work for each financial audit including preparation and review of accounting schedules, preparation of journal entries, and communicating with auditors during audits.
3. Assist with annual audit preparation and work with third party auditors.
4. Assist with preparation and submission of tax statements.
5. Assist in tracking and analyzing year to date variances for the whole organization, grants, and contracts for the fiscal (or calendar) year.

Budget

1. Assist with preparation of annual organizational and grant budgets, including variance analysis.

Fixed (Capitalized) Assets

1. Maintain physical inventory system including inventory database in the accounting system, ensuring new items are tagged according to the capitalization policy, processing disposals including and especially related to grant related assets.
2. Communicating with Grant Managers regarding purchase and disposal of grant related fixed (capitalized) assets.
3. Reconciling fixed asset balance sheet accounts quarterly.

Compliance

1. Comply with the Sixteenth Street TB Control Plan including PPD testing.
2. Assist in development, implementation, and enforcement of corporate policies and department procedures related to finance and accounting functions to ensure appropriate accounting internal controls and record retention systems are maintained by the organization.
3. Identify errors and recommend ways for improving procedures.
4. Plan, assign, and review other staff members' work as necessary.
5. Ensure compliance with GAAP and Uniform Guidance.
6. Ensure proper record retention is upheld for financial records.

The Senior Accountant I is also expected to perform other assigned financial operational responsibilities and special projects as may be assigned.

REMOTE WORK:

1. Full-time.
2. Required to be onsite for meetings and job responsibilities, as assigned.
3. Equipment that must be purchased by employee: 2nd monitor.

QUALIFICATIONS:

1. Individual should possess at minimum a bachelor's degree in accounting with a minimum of 3 years of accounting experience preferably in government or grant accounting but otherwise some type of cost accounting.
2. Working knowledge and experience with PC based and automated accounting systems and electronic spreadsheets, preferably with a high level of skill in Excel.
3. Sage Intacct experience preferred.
4. Analytical and problem-solving skills.
5. Ability to prioritize, organize and manage time effectively.
6. Ability to manage detailed work and maintain confidentiality.
7. Ability to work in a fast-paced environment and meet deadlines.
8. Ability to follow oral and written instructions.
9. Ability to relate well to people from diverse ethnic and cultural backgrounds.