Senior Accountant I

Sixteenth Street Community Health Centers; Milwaukee (WI); On-site; USD 65,000 - 85,000; Full time

Job summary

Sixteenth Street Community Health Centers is seeking a Senior Accountant I to manage and improve our financial operations. The role covers AR, AP, reconciliations, grant accounting, month-end closing, budgets, and audits.

A strong accounting background, Sage Intacct experience, and the ability to work in a fast-paced environment are essential. The position requires a bachelor’s degree in accounting and at least three years of related experience, with attention to detail, confidentiality, and

Qualifications

• Bachelor’s degree in accounting with a minimum of 3 years of accounting experience, preferably in government or grant accounting, otherwise cost accounting.
• Working knowledge of PC-based accounting systems and Excel.
• Sage Intacct experience preferred.
• Analytical and problem-solving skills.
• Ability to prioritize, organize and manage time effectively.
• Ability to manage detailed work and maintain confidentiality.
• Ability to work in a fast-paced environment and meet deadlines.
• Ability to follow oral and written instructions.
• Ability to relate well to people from diverse ethnic and cultural backgrounds.

Responsibilities

• Perform accounts receivable transactions including grants and other receivables, and reconcile AR ledger.
• Assist with Accounts Payable, 3-way match reviews, and period coding for grants and departments.
• Prepare reconciliation of balance sheet accounts and assist in monthly financial statements and variance analysis.
• Assist and oversee grant accounting, reporting, and drawdowns for grants and contracts.
• Contribute to month-end closing, audits, and yearly tax statements.
• Assist with annual budget preparation and tracking.
• Maintain fixed assets inventory and capitalization processes; coordinate asset disposals for grant assets.
• Ensure GAAP compliance and proper record retention; support internal controls.

Skills

Excel

Analytical thinking

Time management

Attention to detail

Confidentiality

Education

Bachelor’s degree in accounting

Tools

Sage Intacct

Accounting software

Excel

Job description

Join our team committed to the highest quality healthcare!

POSTION SUMMARY

Assists with the control and operations of the organization’s financial affairs and activities. Analyzes and maintains a complete and accurate general ledger; prepares managerial and financial reports. Duties listed will be as assigned based on skill set and needs of the organization.

JOB RESPONSIBILITIES

Accounts Receivable

• Perform financial transactions including verifying, classifying, computing, invoicing, posting and recording account receivables; including grants and other receivables and reconciliation of the accounts receivable ledger (school invoicing, CAM for leases, 340B pharmacy collections, and other items as needed).
• Following up on past due accounts receivable balances.

Accounts Payable (Purchase Requisitions/Purchase Orders/Receiving)

• Assist with Accounts Payable.
• Assist with the oversight of the Accounting Assistant by ensuring that all invoices submitted for payment are recorded accurately for the period, and coded to the proper grant, department, purpose, location, etc. as assigned.
• Perform as backup for Accounting Assistant and enter invoices during high volume times.
• Perform monthly reconciliation of the Accounts Payable account, review A/P aging, monitor Purchase Orders (PO), Purchase Requisitions (PR), and Receiving (R) with 3-way match.
• Perform monthly reconciliation of the Encumbrance account to ensure we have all invoices entered as received timely.

Reconciliation of Accounts

• Prepare reconciliation of balance sheet accounts, as assigned.
• Assist in preparing financial statements and conducting efficient account auditing procedures reviewing general ledger accounts and related journal entries.
• Participate in month-end closing, meet all assigned deadlines, and additional assignments for monthly financial reporting.

Grant Accounting

• Assist with and oversee grant accounting and preparation of reports (monthly, semi-annual, annual, and other regulatory reports) for grantee/contractors and government agencies and other miscellaneous projects.
• Assist with and perform oversight of the grant accounting entries by ensuring all grant billing, drawdowns, general ledger entries of revenue and expenses are performed.
• Review of payroll reports and general ledger entries of payroll (wages and fringe) to ensure that employees are budgeted for and recorded properly in the general ledger accounts specifically for grant reporting.
• Preparation of monthly contract/grant vouchers/billings/drawdowns/reports with supporting schedules as needed.
• Assist and oversee the tracking and recording of all grant activity including revenues, expenses, accounts receivable and deferred revenue on grant reports.
• Create grant financial statements including budget and actuals by grant period for the Grant Manager(s).
• Prepare grant budgets for discussion and presentation to the organization’s management and funding sources.
• Effectively work with and support the grant accounting performed and Grant Managers on all aspects of the grant and contract related to accounting and financial statements/reporting.

Month End/Financial Statements

• Preparation of standard journal entries and adjusting entries for monthly closing according to the assigned month end tasks and deadlines.
• Perform monthly analysis and reconciliation of assigned balance sheet accounts.
• Assist in the preparation of accurate, timely financial statements in accordance with our established schedule and with input from the rest of the accounting department, including variance analysis (actual to budget and month over month).
• Assist in preparation of forecasts and projections of cash flow and other performance indicators.
• Assist with preparation of financial packet for Board of Director’s by meeting month end deadlines.

Year-End

• All duties for year-end are the same as month end including the additional duties listed.
• Assist in preparatory work for each financial audit including preparation and review of accounting schedules, preparation of journal entries, and communicating with auditors during audits.
• Assist with annual audit preparation and work with third party auditors.
• Assist with preparation and submission of tax statements.
• Assist in tracking and analyzing year to date variances for the whole organization, grants, and contracts for the fiscal (or calendar) year.

Budget

• Assist with preparation of annual organizational and grant budgets, including variance analysis.

Fixed (Capitalized) Assets

• Maintain physical inventory system including inventory database in the accounting system, ensuring new items are tagged according to the capitalization policy, processing disposals including and especially related to grant related assets.
• Communicating with Grant Managers regarding purchase and disposal of grant related fixed (capitalized) assets.
• Reconciling fixed asset balance sheet accounts quarterly.

Compliance

• Comply with the Sixteenth Street TB Control Plan including PPD testing.
• Assist in development, implementation, and enforcement of corporate policies and department procedures related to finance and accounting functions to ensure appropriate accounting internal controls and record retention systems are maintained by the organization.
• Identify errors and recommend ways for improving procedures.
• Plan, assign, and review other staff members’ work as necessary.
• Ensure compliance with GAAP and Uniform Guidance.
• Ensure proper record retention is upheld for financial records.

The Senior Accountant I is also expected to perform other assigned financial operational responsibilities and special projects as may be assigned.

REMOTE WORK

• Full-time.
• Required to be onsite for meetings and job responsibilities, as assigned.
• Equipment that must be purchased by employee: 2 nd monitor.

QUALIFICATIONS

• Individual should possess at minimum a bachelor’s degree in accounting with a minimum of 3 years of accounting experience preferably in government or grant accounting but otherwise some type of cost accounting.
• Working knowledge and experience with PC based and automated accounting systems and electronic spreadsheets, preferably with a high level of skill in Excel.
• Sage Intacct experience preferred.
• Analytical and problem-solving skills.
• Ability to prioritize, organize and manage time effectively.
• Ability to manage detailed work and maintain confidentiality.
• Ability to work in a fast-paced environment and meet deadlines.
• Ability to follow oral and written instructions.
• Ability to relate well to people from diverse ethnic and cultural backgrounds.

Sixteenth Street Community Health Centers is an equal employment opportunity employer.