Senior Accountant

Ghost Robotics; Philadelphia (Philadelphia County); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Equity incentive package

Full benefits

Flexible time-off

Job summary

Ghost Robotics, based in Philadelphia, is seeking an experienced accounting professional to lead month-end close, accounts payable, and inventory accounting within a growing manufacturing environment.

You will ensure US GAAP compliance, manage multi-state tax filings, and strengthen internal controls while partnering with cross-functional teams to optimize processes and ERP usage.

Qualifications

• 5+ years of progressive accounting experience in manufacturing, hardware, SaaS, or inventory-heavy business.
• Hands-on ownership of month-end close, AP, and inventory accounting.
• Strong knowledge of US GAAP and accrual-based accounting.
• Experience with multi-state sales and payroll tax filings.
• ERP fluency and ability to improve processes.

Responsibilities

• Own assigned areas of the monthly close, including journal entries, accruals, and balance sheet reconciliations.
• Manage end-to-end AP process: invoice intake, coding, three-way match, and payments.
• Support vendor relationships and resolve invoice/PO disputes with Controller.
• Prepare multi-state tax filings and maintain exemption certificates.
• Document policies, SOPs, and support audits with Internal Controls.

Skills

Month-end close

Accounts Payable

US GAAP

Multi-state tax filings

Vendor management

ERP literacy

Analytical skills

Communication

Process improvement

Office suite

Education

BS/BA Accounting or Finance

Master's degree preferred

CPA or CPA-track a plus

Tools

QuickBooks

RAMP

FloQast

Paylocity

Odoo

Job description

Description

Ghost Robotics is the industry leader in legged robotic systems that not only help our customers solve complex operational, national security, and technical challenges to save lives, reduce harm and improve outcomes.

Key Responsibilities

Month-end close and general ledger

• Own assigned areas of the monthly close, including journal entries, accruals, and balance sheet reconciliations

Accounts Payable

• Manage and optimize the end-to-end AP process including invoice intake, coding, three-way match against POs and receipts, and payment runs
• Support vendor relationships and partner with the Controller on invoice and PO dispute resolution
• Maintain vendor master files including W-9 and sales tax exemption maintenance and ensure 1099 compliance

Tax compliance

• Prepare and support multi-state sales tax, payroll tax, and other indirect tax filings under Controller review
• Maintain customer sales tax exemption certificates

Systems, controls, and process

• Work in the company's ERP and finance tool stack (Quickbooks, RAMP, FloQast, Paylocity, Odoo)
• Document accounting policies and standard operating procedures (SOPs) to ensure internal controls are consistently followed and identify opportunities to improve current processes including automating manual workflows where possible.
• Support audit readiness and internal controls in partnership with the Controller

Requirements

Minimum Experience

• 5+ years of progressive accounting experience, ideally including time in a manufacturing, hardware, SaaS, or inventory-heavy business
• Hands-on ownership of month-end close, AP, and inventory accounting
• Deep understanding of US GAAP and accrual-based accounting
• Practical experience with multi-state sales and payroll tax filings
• Comfort working in a growing finance function where processes are being refined, not just maintained
• Internal and external customer experience focus, with the ability to partner across operations, procurement, and vendors without losing accounting rigor
• ERP fluency and the judgment to know when to fix a process versus elevate it
• Strong analytical, problem-solving, and organizational skills with consistent accuracy and attention to detail
• Clear written and verbal communication, able to translate accounting issues for non-finance partners
• Proficient in Microsoft Office Suite and modern accounting and finance platforms
• Self-directed in a fast-paced environment, anticipates needs, and operates professionally with internal and external stakeholders
• Experience supporting filings, audits, or correspondence with government agencies is preferred

Minimum Education

• BS/BA Accounting, Finance or related degree required. Master's degree preferred. CPA or CPA-track is a plus, not a requirement

Location

Philadelphia, PA (no remote candidates considered at this time). Opportunities to work from home with prior approval.

Travel

No travel required.

Compensation

Competitive base, full benefits and highly motivating equity incentive package. Flexible time-off policy. Focus on output and ability to work with a stellar team of interdisciplinary functions.

Background Check

Clear standard background checks, pre-hire, post hire and anytime during employment as required.

Residency Requirements

Permanent Residency Required.

Physical Requirements

• Prolonged periods of standing, sitting at a desk and working on a computer.
• Must be able to lift 10 pounds. Assistive equipment available.