Senior Accountant

Carlton Edwards Construction Inc; Asheville (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid Holidays

Paid Vacation

Health Insurance

Vision/Dental Insurance

Health Savings Account/FSA

401(k) retirement plan

Job summary

Paylocity is seeking a Senior Accountant to manage day-to-day accounting for two businesses in Asheville, NC. You will handle AP/AR, month-end close, reconciliations, and job-cost reporting across Deltek Ajera, JobTread, and QuickBooks Online while collaborating with project managers and designers to keep billing accurate.

The role emphasizes automation improvements—identify 3–5 processes to optimize in your first year—and you will have training and tools provided to implement those changes,

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• 4+ years of progressive accounting experience including AP/AR, month-end close, and reconciliations.
• Working knowledge of QuickBooks Online, strong Excel or Google Sheets skills, and comfort with job costing/WIP.
• Preferred: experience in construction/architecture; Deltek Ajera, JobTread, or similar systems; exposure to automation tools.

Responsibilities

• Process and code vendor invoices and employee expenses; manage approval routing and ACH payment runs.
• Prepare client invoices, draw packages, and track retainage/lien waivers across architecture and construction projects.
• Maintain vendor/client compliance files (W-9s, COIs, certificates).
• Own bank, credit card, loan reconciliations, AR/AP aging, prepaid and fixed-asset schedules.
• Support WIP analysis: percent-complete updates, committed-cost tracking, variance reporting.
• Build and maintain KPI dashboards (job gross margin, WIP aging, AR/AP current, labor utilization).
• Administer integrations across Ajera, JobTread, and QuickBooks Online.
• Help identify opportunities to automate manual processes; they'll teach you the tools.
• Document processes, test cases, and SOPs for improvements you implement.
• Prepare sales/use tax workpapers; support annual audits and CPA requests.
• Collaborate with project managers, superintendents, and designers to ensure accurate job costing and billing.

Job description

About the Role

We're an architecture and residential construction firm looking for a Senior Accountant to run day-to-day accounting for both businesses and work closely with the Principals and CFO. You'll handle AP and AR, month-end close, reconciliations, and job-cost and WIP reporting across projects in Deltek Ajera, JobTread, and QuickBooks Online. You'll also work with project managers, superintendents, and designers to keep job costing and billing accurate.

Part of the job is spotting manual work that could be done better and helping us fix it. You don't need automation experience. We'll provide the tools, training, and support to get you there.

What Makes This Role Different

• Two businesses, one role: architectural design (Deltek Ajera) and residential construction (JobTread), with multiple revenue models and WIP methods.
• Automation encouraged, not required on day one: help identify and improve 3–5 processes in your first year.
• Continuous improvement: troubleshoot integrations, build dashboards, and document what you build.

Responsibilities

Accounting Operations

• Process and code vendor invoices and employee expenses; manage approval routing and ACH payment runs
• Prepare client invoices, draw packages, and track retainage/lien waivers across architecture and construction projects
• Maintain vendor/client compliance files (W-9s, COIs, certificates)

Close & Reporting

• Own bank, credit card, loan reconciliations, AR/AP aging, prepaid and fixed-asset schedules
• Support WIP analysis: percent-complete updates, committed-cost tracking, variance reporting
• Build and maintain KPI dashboards (job gross margin, WIP aging, AR/AP current, labor utilization)

Systems & Automation

• Administer integrations across Ajera, JobTread, and QuickBooks Online
• Help identify opportunities to automate manual processes (we'll teach you the tools—OCR, Apps Script, workflow automation)
• Document processes, test cases, and SOPs for improvements you implement

Compliance & Business Partnership

• Prepare sales/use tax workpapers; support annual audits and CPA requests
• Collaborate with project managers, superintendents, and designers to ensure accurate job costing and billing

Company Benefits

• Paid Holidays
• Paid Vacation
• Health Insurance
• Vision/Dental Insurance
• Health Savings Account/FSA
• 401(k) retirement plan

Requirements

Qualifications

• Education: Bachelor's degree in accounting, finance, or a related field. CPA or CPA candidate is preferred but not required.
• Experience: 4+ years of progressive accounting experience, including AP/AR, month-end close, and account reconciliations.
• Required skills: working knowledge of QuickBooks Online, strong Excel or Google Sheets skills, and comfort with job costing, WIP, or project-based accounting.
• Preferred: experience in construction, architecture, or professional services; WIP and percent-complete reporting; Deltek Ajera, JobTread, or similar systems; any exposure to automation, scripting, or AI tools.

Competencies

• Accuracy and attention to detail: catches errors early and keeps reconciliations clean and on time.
• Analytical problem-solving: digs into variances, troubleshoots integration issues, and finds root causes.
• Process improvement mindset: questions manual steps and is curious about better tools and workflows.
• Collaboration: works well with project managers, superintendents, and designers, and explains financials to non-accountants.
• Organization and ownership: manages deadlines across two businesses and follows through without close oversight.
• Adaptability: learns new systems quickly and is comfortable in a changing, improving environment.

Details

• Schedule: Monday–Friday, 8:00–5:00, in-person in Asheville, NC. Occasional day trips to other studios (<10%).