Senior Account Clerk - Citywide

City of San José; San Jose (CA); On-site; USD 70,000 - 86,000; Full time

Job summary

An established city in Silicon Valley is seeking a detail-oriented Senior Account Clerk to manage financial transactions and maintain accurate records. This role involves compiling payments, preparing payroll, and utilizing various office technologies to streamline operations. Ideal candidates will demonstrate strong bookkeeping skills, proficiency in financial management systems, and a commitment to excellent customer service. Join a dynamic team that values integrity and collaboration, and contribute to the efficient functioning of municipal services. This is a fantastic opportunity to grow your career in a supportive environment that prioritizes excellence and innovation.

Qualifications

• Two years of bookkeeping or accounting clerical work required.
• Experience with financial management systems and Microsoft Office applications.

Responsibilities

• Compiles and processes payments and requisitions for financial transactions.
• Prepares payroll and serves as department timekeeper.
• Generates reports and maintains records of financial transactions.

Skills

Bookkeeping

Accounting clerical work

Microsoft Excel

Customer service

Decision making

Multi-tasking

Education

High school diploma or GED

Bachelor's degree in related field

Tools

Financial Management System (FMS)

MS Outlook

MS Word

MS Excel

Job description

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration.

The salary range for this classification is $70,281.12 - $85,569.12.

The total salary range includes an approximate five percent (5%) ongoing non-pensionable pay. Actual salary shall be determined by the final candidate’s qualifications and experience.

This is a class-based recruitment. Candidates who meet the minimum qualifications for Senior Account Clerk will be added to the active Qualified Candidate Group and contacted when a department-specific vacancy becomes available. This candidate pool will supersede any active list. If you are in the current Qualified Candidate Group, you will need to reapply in order to be considered for future vacancies.

Typical duties may include the following:

• Compiles and processes payments and/or requisitions for various financial transactions; assigns payments to cost centers.
• Prepares worksheets, financial charges and invoices, issues and maintains records.
• Summarizes data and prepares reports; prepares routine correspondence.
• Prepares and inputs data into computer terminals or applicable database.
• Operates and utilizes a variety of standard office equipment, including but not limited to computers, printers, scanners, phones, calculators, fax, software programs, and accounting machines and equipment.
• Generates or receives phone calls to and from internal and external customers to explain bills, obtain correct information for credit card payments and other related payment matters, including processing bills.
• Reviews, posts, and balances ledgers and other documents; processes and reviews revenues; reviews and balances petty cash and/or change funds.
• Prepares payroll and serves as department timekeeper.
• Prepares special checks.
• Conducts and maintains inventories of stores, equipment and supplies.
• May serve as lead worker as assigned.
• Performs other related duties as required.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Education: Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate)

Experience: Two (2) years bookkeeping or accounting clerical work.

Acceptable Substitution: A bachelor’s degree from an accredited college or university may be substituted for the required experience.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, knowledge of FMS, advanced use of Microsoft Excel, Citywide and departmental procedures/policies and federal and state rules and regulations.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

Computer Skills - Experienced with financial management system (FMS) or other accounting systems and common business computer applications including but not limited to: MS Outlook, MS Word, and MS Excel.

Teamwork & Interpersonal Skills- Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Flexibility- Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.

Multi-Tasking- Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).

Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Eduardo Gonzalez at [e-mail]

The application deadline is on Thursday, May 14, 2025 at 11:59 PM PST. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email [e-mail] and we will research the status of your application. Please contact Human Resources at [phone], or [e-mail] if you have any questions.