Accounting Technician - Citywide

City of San José; San Jose (CA); On-site; USD 84,000 - 103,000; Full time

Job summary

An established industry player in Silicon Valley is seeking an Accounting Technician to join their dynamic team. This role involves maintaining financial records, processing complex transactions, and ensuring compliance with regulations. The ideal candidate will have a strong background in accounting principles, excellent communication skills, and the ability to deliver exceptional customer service. With a commitment to integrity and excellence, this position offers a chance to contribute meaningfully to the city's financial operations while enjoying a supportive work environment. If you're ready to make an impact in a vibrant and innovative city, this opportunity is for you.

Qualifications

• 4+ years of responsible accounting clerical work experience.
• Experience in reviewing and balancing ledgers and processing payroll.

Responsibilities

• Maintaining financial records and processing financial documents.
• Advising departments on financial matters and departmental budgets.

Skills

Accounting Principles

Financial Management Systems

Customer Service

Problem-Solving

Communication Skills

Education

High School Diploma or GED

Bachelor's Degree in Related Field

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

MS Access

Job description

The City of San José, the Capital of Silicon Valley, is one of the nation's best-managed cities and one of the top ten cities in which to live work and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect, and Celebration.

The City of San Jose invites applications for the citywide classification of Accounting Technician. Under general supervision, the Accounting Technician performs complex work of considerable difficulty in the maintenance of financial records, systems or transactions, and related work as required.

This is a class-based recruitment. Candidates who meet the minimum qualifications for the Accounting Technician classification will be added to the active Qualified Candidate Group and contacted when a department-specific vacancy becomes available. This candidate pool will supersede any active list. If you are in the current Qualified Candidate Group, you will need to reapply in order to be considered for future vacancies.

The total salary range for the Accounting Technician classification is $84,739.20 - $102,997.44.

This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. The actual salary shall be determined by the final candidates’ qualifications and experience.

This is the highest-level class in the non-professional accounting series responsible for performing paraprofessional accounting work. This class differs from the next lower class of Principal Account Clerks based on the technical difficulty of assigned duties. This class differs from the Accountant I class in that the latter is a professional-level class wherein incumbents may prepare and sign off reports, statements, and audits and perform other professional accounting functions.

Duties may include but are not limited to:

• Provides detailed technical paraprofessional accounting records to operating departments or Finance Department, including but not limited to summaries, inventories, control reports, projections, or analyses.

• Processes financial documents according to internal regulations, and in compliance with county, state, or federal requirements; reviews records or other documents to resolve problems and/or determine proper coding, entries, and documentation; researches payments received by the City; processes payments and other accounting entries to the Financial Management System (FMS); scans and saves all documentation in accordance with policy.

• May supervise accounting clerical personnel, assign, and evaluate work.

• Advises operating departments/units in setting up and conducting financial matters and departmental program budgets according to City regulations.

• Interfaces with other City departments, auditors, business entities, governmental jurisdiction, and the general public, giving and receiving information regarding areas of financial responsibility.

• Operates or utilizes a variety of standard office equipment including but not limited to computers, printers, scanners, phones, calculators, fax, software programs, and accounting machines and equipment.

• Prepares organized, legible, and concise written and verbal communication applying directives that are thorough, accurate, and comprehensive.

Education:
Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate).

Experience:
At least four (4) years performing responsible accounting clerical work, including at least two (2) years of experience reviewing and balancing ledgers, processing and reviewing revenues, payments, or requisitions, or serving as a timekeeper and processing payroll.

Acceptable Substitution:
A bachelor’s degree in a related field from an accredited college or university may be substituted for the required experience.
Competencies:
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise -Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies, and federal and state rules and regulations.

Computer Skills - Experienced with financial management system and common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Flexibility - Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.

Problem-Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration.Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Vaishali Vashistha [e-mail].