Senior Academic Scheduling Coordinator

UMA; Orono (ME); Hybrid; USD 46,000 - 49,000; Full time

Benefits offered by this job

Tuition benefits

Health and dental insurance

Retirement plan

Job summary

The University of Maine is seeking a Senior Academic Scheduling Coordinator to manage and maintain course schedule data and work with academic departments to foster a collaborative scheduling environment.

Responsibilities include supporting registration functions and ensuring data accuracy, with a typical hiring range of $46,000 to $49,000 depending on experience. Orono, Maine campus location indicates on-site work.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• 1–3 years of experience at an institution of higher education.
• Detail oriented with extreme accuracy of data.
• Strong interpersonal and organizational skills.
• Experience with providing training and with a student information system.
• Excellent oral and written communication skills; knowledge of FERPA regulations.

Responsibilities

• Coordinate and maintain data for the course schedule.
• Establish a collaborative scheduling environment between the scheduling office and academic departments.
• Provide assistance with the registration functions of the office.

Skills

Attention to detail

Interpersonal skills

Communication skills

Training experience

Automated student information system

Education

Bachelor’s degree or equivalent experience

Tools

Infosilem

25Live

PeopleSoft (Schedule of Classes)

Job description

Senior Academic Scheduling Coordinator

The Senior Academic Scheduling Coordinator is largely responsible for the coordination and maintenance of data for the course schedule. This position will establish a collaborative scheduling environment between the scheduling office and the academic departments and provide assistance with the registration functions of the office.

Typical hiring range for this position is $46,000 to $49,000 commensurate with qualifications and experience.

About the University

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.

• tuition benefits (employee and dependent)
• comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability
• retirement plan options

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Qualifications

Required

• Bachelor’s degree or equivalent experience in a related field
• One to three years of experience at an institution of higher education
• Detailed oriented with extreme accuracy of data
• Dynamic person with excellent interpersonal and organizational skills
• Experience with providing training
• Highly motivated to produce a Schedule of Classes in line with the goals of the University
• Experience with automated student information system
• Excellent oral and written communication skills
• Knowledge of FERPA regulations

Preferred

• Experience with Infosilem and/or 25Live scheduling software
• Experience with Schedule of Classes functions within PeopleSoft

Other Information

To be considered for this position you will need to “Apply” and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) aresume/curriculum vitae

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

For full consideration, materials must be submitted by 4:30p.m. EST on October 25, 2026.

The successful applicant is subject to appropriate background screening.

Equal Opportunity Statement

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.