Senior Academic Advisor
West Virginia University
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Benefits offered by this job
Job summary
West Virginia University (WVU) invites applications for a Hybrid Senior Academic Advisor in the Graduate Programs Office of the John Chambers College of Business and Economics in Morgantown. The role focuses on advising graduate students, coordinating programming, and supporting college initiatives to improve retention and degree completion.
The successful candidate will provide academic counseling, contribute to course scheduling, and collaborate with campus partners to support student success.
Qualifications
- Master's degree required (or equivalent combination of education and experience).
- Minimum of three (3) years of experience in advising or counseling and academic or student support services.
- Minimum of two (2) years of experience in program planning/management.
- All qualifications must be met by the time of employment.
Responsibilities
- Plan, implement and coordinate programming including recruitment, orientation, academies and retention initiatives.
- Assist leadership in collecting and analyzing enrollment data to improve retention and completion.
- Collaborate with recruitment staff to increase yield from admits to deposits.
- Coordinate with career services staff within the college.
- Provide timely academic counsel to help students select and complete graduate programs.
- Develop and monitor advisee plans in DegreeWorks and track persistence and completion.
Skills
Education
Tools
Job description
29947
The Graduate Programs Office in the John Chambers College of Business and Economics at West Virginia University is currently accepting applications for a (Hybrid) Senior Academic Advisor.
This position is primarily responsible for advising students in Graduate Programs and coordinating activities and events at a public, land-grant university. The position serves as a senior-level advisor and assumes program management responsibilities as determined by the Associate and Assistant Dean.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
- 37.5-hour work week
- 13 paid holidays (staff holiday calendar)
- 24 annual leave (vacation) days per year (employee leave)
- 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
- WVU offers a range of health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
- Wellness programs
- Plan, implement and coordinate programming that includes, but is not limited to, recruitment, new student orientation, academic academies, multi-year retention initiatives and academic support services.
- Assist senior leadership in collecting and analyzing enrollment data for the purpose of increasing retention, persistence and completion.
- Collaborate with recruitment staff by supporting initiatives to increase yield of admits to deposits.
- Coordinate with career services center staff within the college.
- Serve on college- and/or university-wide task forces/committees that impact graduate student success at WVU.
- Provides timely and effective academic counsel to assist students with selecting, matriculating to, and completing graduate degree programs.
- Develop and prepare a plan for each advisee and record plan in degree audit system (i.e. DegreeWorks). Track and monitor persistence and completion in accordance with academic plan and revise when necessary.
- Assist with the creation and development of course scheduling for each upcoming semester for Graduate Programs.
- Assist with certifying students for graduation at the University level while implementing institutional policies and procedures.
- Employ a combination of appreciative, developmental, intrusive, and prescriptive academic advising to assist students in persistence and completion of degree.
- Interpret the WVU Graduate Catalog for the purpose of remaining updated on policies and procedures that regulate conferral of degrees.
- Utilize student information systems (i.e. Banner and Navigate) to track and monitor academic history and in-progress work.
- Conduct outreach to student who are identified as at-risk at midterm grade reporting processes and make referrals to academic, career, and other support services.
- Provide guidance to students submitting appeals for academic and federal financial aid suspensions, which includes creating an academic success plan in DegreeWorks.
- Assist students with the transient approval process by reviewing course equivalencies and matching WVU courses with courses offered by the transient institution.
- Assess student concerns and make referrals to other University representatives/units.
- Participate in events sponsored by the unit, which may include on campus and online recruiting, orientation, and commencement.
- Maintain current knowledge of federal statutes (i.e. FERPA) protecting the confidentiality of academic records.
- Master's degree is required. A combination of education below the level of a master's degree and experience may be considered.
- A minimum of three (3) years of experience in the following:
- Advising or counseling
- Academic or student support services
- Student information systems
- A minimum of two (2) years of experience involving program planning/management.
- All qualifications must be met by the time of employment.
- Proficient with Microsoft Office (Excel, PowerPoint, Word)
- Knowledge of student information systems (i.e. Banner, Student Success Collaborative Campus)
- Application of degree audit/planning tools (i.e. DegreeWorks)
- Expertise in different forms of academic advising (appreciative, developmental, intrusive, etc.)
- Professional oral and written communications
- Demonstrated ability to apply critical reasoning and problem solving
- Ability to employ interpersonal communications and conflict resolution
- Analytical skills prudent to conducting research
- Resume
- Valid US Driver's License
West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.
From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.
At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.
Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.
West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.
Jul 24, 2026
Non-Classified
Exempt
Yes
Full-time
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