Security Assistance Coordinator (Mid-Level)

IBTCI - International Business & Technical Consultants Inc.; Northern (KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

IBTCI, a U.S. based international development consulting company established in 1987, seeks a Mid-Level Security Assistance Coordinator to support the DOS PM/SA. The role requires active security clearance and U.S.

citizenship, with responsibilities spanning program analysis, budget tracking, and interagency coordination in a global security assistance portfolio. Primary duties include coordinating funding documents, tracking obligations, and providing data for congressional reports while

Qualifications

• Active U.S. citizenship and a Secret-level security clearance.
• Experience with security assistance programs and USG processes.
• Ability to coordinate funding documents and interagency communications.

Responsibilities

• Review and coordinate funding documents (LOR, LOA) and track obligations.
• Provide data for congressional briefs and reports on security programs.
• Coordinate with PM/SA and regional bureaus and DoW on budgets and execution.

Skills

Active Secret clearance

US Citizenship

Policy analysis

Budget/financial tracking

Job description

Security Assistance Coordinator (Mid-Level)

Integrated Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over 100 countries and implemented over 300 projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in monitoring, evaluation, research, and learning (MERL) and institutional support across many areas and sectors including, but not limited to, conflict and crisis, democracy and governance, agriculture, economic growth, food security, education, environment, and global health.

Assignment Title: Security Assistance Coordinator (Mid-Level)

Department/Location: Washington, DC

Technical Point of Contact: Project Director

Type: Full-time

Required Security Clearance

U.S. Citizenship. Active Secret-level clearance.

Overview

IBTCI has been awarded a task order by the U.S. Department of State (DOS) / Office of Security Assistance (PM/SA) for global security oversight. To support this task order, IBTCI is seeking aSecurity Assistance Coordinator (Mid-Level) to support the Office of Security Assistance (PM/SA). PM/SA oversees U.S. foreign assistance programs aimed at building partner military capacity to advance U.S. foreign policy. The Office currently manages three security assistance accounts: Foreign Military Financing (FMF), International Military Education and Training (IMET), and the National Security Engagement Account (NSEA) (formerly Peacekeeping Operations (PKO)). Additionally, the Office provides concurrence authority for the U.S. Department of War (DOW)’s security assistance programs under U.S.C. Title 10 (“Title 10 programs”). The PM Bureau’s need to provide consistent oversight of U.S. security assistance programs is vital. In a context of scarce resources, the need to demonstrate clear alignment with U.S. Foreign policy through effective program management is paramount.

General Duties and Responsibilities

Security Assistance Coordinators are responsible for security assistance programming. A distinction between the junior-level and mid-level Coordinators may include the size of the assigned portfolio or the extent of responsibility of that portfolio (exercising a lead role vice a supporting or assisting role). Coordinators shall be responsible for reviewing and coordinating various funding case development documents (LOR, LOA, etc.), tracking security assistance expenditure data, providing data for congressional briefs and reports, coordinating within PM, other State bureaus, and the Department of War) on the obligation, expenditure and management of the security assistance programs, and other documents necessary to the effective management of the security assistance accounts. This may include drafting funding memos (allocations, allotments, apportionments, reclassifications, congressional notifications, etc.), tracking obligation and expenditure data, providing data for briefings and Congressional reports, drafting documents to obligate funds, coordinating within PM and U.S. Department of State regional bureaus and the Department of War, and other regional or functional bureaus as needed on the obligation, expenditure and management of account programs, and other documents necessary to the effective management of their portfolio. Coordinators shall also liaison with counterparts at State (relevant regional bureaus, EX, BP, OMB, L and DSCA) and shall support PM/SA participation in relevant Financial Management Reviews and other meetings. If assigned to a portfolio that handles Title 10 coordination, these Coordinators would manage U.S. Department of State concurrence with over $3 billion in U.S. Department of War (DOW) security cooperation authorities (e.g., International Security Cooperation Program-funded authorities sections 332, 333, and 1263 and other temporary authorities) requiring signoff from senior Department of State leadership. Security Assistance Coordinators shall:

• Provide program analysis and develop and coordinate both functional subject matter and geographic area for security assistance accounts.
• Develop program options, negotiate, and integrate contributions from various Departmental offices as well as other USG agencies.
• Performs various analyses, including but not limited to strategic planning and forecasting, program design, and metrics and performance monitoring expected results (i.e., deliveries, training schedules), to support policy-making officials and ensure implementation of their decisions.
• Draft and coordinate, as necessary, a variety of documents such as analytical reports; briefing materials, decision, and information memoranda; emails; congressional letters; standard operating procedures; escalation justifications; and other communications on matters relating to the area(s) of assignment.
• Provide information on Foreign Military Sales (FMS), arms transfers, and security assistance, as well as administrative practices and/or other relevant policy areas.
• Maintain current knowledge in foreign policy, industrial and technological advances as related to his/her assigned responsibilities, and other commodities outside of his/her assigned responsibilities.
• Liaise with interagency counterparts, military service components, and program offices to coordinate on security assistance-funded programs.
• Provide administrative and logistics support for intradepartmental and interagency events (e.g., Joint Security Sector Assistance Review (JSSAR)), including recurring synchronization meetings to deconflict and align State and DoW budgets and programs in the area of responsibility.
• Support regular meetings with Military Groups (MilGrps) and others from DoW and State that support or have a role in managing the FMF and IMET programs.
• Support data management requirements, including tracking the status of all relevant FMF-funded FMS cases for the respective regional portfolio.
• Support to coordinate and deconflicting multi-billion-dollar security assistance accounts with DoW counterparts and DoW-managed security cooperation activities.
• Supports PM/SA program officers, as necessary, with data collection, analysis, and reporting of State and DoW country program activities for a variety of briefings and products using current data management systems and make recommendations to program officers to improve the effectiveness and efficiency of security sector assistance coordination measures, and implement improvements as directed.
• Maintain accurate budget data over multiple fiscal years on appropriations, obligations, and expenditures of foreign assistance accounts managed by PM/SA through working with key stakeholders within regional bureaus, PM, DoW and other entities, as necessary.
• Draft and coordinate clearance and approval of various budget documents related to the obligation, apportionment, reclassification, de-obligation and allotment of funds. Examples of documents include, but are not limited to Action Memos, Congressional Notifications (CN), Interagency Agreements (IAA), Financial Trackers, Allotment memos, Apportionment memos, Reclassification Memos, Memorandum of Requests (MORs), spend plans and other documents to ensure the timely obligation, management and execution of funding.
• Draft and coordinate clearance and approval for other documents related to the management of the respective account and programs such as procurement waivers and section 505 end use, security and retransfer assurance agreements that include relevant PM/SA programs.
• Assist in compiling and analyzing program budget data to assist PM/SA in tracking program execution, financial planning, analysis, and responding to Department and Congressional reports, questions regarding CNs, other inquiries and requirements.
• Compile, in coordination with PM/EX, PM/SA’s responses to program budget requests for information in the Department, as well as from OMB, Congress, the audit community and others.
• Support PM/SA program officers with technical requirements for procurement-related documentation (e.g., technical specifications, information, and level of detail for statements of work and funding sources).
• Assist PM/SA program officers to manage funds obligated to DoW and other interagency partners. This will include coordination with various elements of the Department of War and other interagency partners to include, but not limited to, Defense Security Cooperation Agency, Navy, Air Force, Army, Defense Finance and Accounting Service, geographic combatant commands, the Offices of Security Cooperation (or equivalent) at Embassies, and other elements with State and DoW, as necessary.
• Work closely with PM/EX and regional bureau EX (as applicable) on financial reporting and assists the PM/SA team in responding to various oversight and auditing entities, including the U.S. Government Accountability Office (GAO), Office of Inspector General (OIG), press, Congressional and other inquiries.
• Review/update for PM/SA approval funding standard operating procedure documents on PKO/NSEA management processes to confirm they are in alignment with U.S. Government, Department, and Bureau financial policies and legal requirements
• Provide support for program and financial management reviews within the Department of State and with DoW.
• Monitor and provide recurring reports on program obligation and expenditures and flag issues for PM/SA attention.
• Reconcile financial reports from DSCA, Combatant Commands and update PM records monthly.
• Develop account financial briefs for program planning conferences, as well as other security assistance/cooperation and related conferences.
• Draft and coordinate interdepartmental memoranda pertaining to Department of State concurrence with DoW security cooperation programs – including coordination, deconfliction, and oversight of legal, policy, and programmatic issues.
• Liaise with Department of State stakeholders to review and approve proposed DoD security cooperation activities and to deconflict those activities with Department of State-funded programs and activities.
• Liaise with Department of War stakeholders to facilitate resolution to regional and functional policy issues, and engaging on related legislative processes
• Additional responsibilities include conducting desk-based research and analysis, and coordinating and participating at meetings with senior leaders, developing and leveraging deep subject matter expertise on multiple security cooperation authorities, and ensuring all activities adhere to