Security Administrative Assistant (Administrative Assistant)

Tamayo Federal Solutions LLC (TFS LLC)

Norfolk (VA)

On-site

USD 44,000 - 48,000

Full time

40 hours ago

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Benefits offered by this job

401(k) with matching

Medical, dental, and vision insurance

Paid time off

Tuition reimbursement

Referral program

Collaborative, mission-driven culture

Job summary

Tamayo Federal Solutions (TFS) is seeking qualified candidates for anticipated contract opportunities in Norfolk, Virginia. Roles are contingent on contract award and funding and may be filled prior to award.

As a security administration support professional, you will manage databases, assist with access control, visitor coordination, and records management while liaising with government and contractor personnel to ensure compliance with DoD procedures.

Qualifications

Experience supporting government or military security operations.
Ability to manage security records, visits, clearances.
Proficient with standard office software.
Ability to handle PII and sensitive information with discretion.
Strong communication with government and contractor personnel.

Responsibilities

Maintain security databases and SHVR/PII records.
Coordinate visit requests and badging processes.
Assist with access control planning and documentation.
Input and audit security data across multiple systems.
Support DoD/command security procedures.

Skills

PII handling

Access control

Security databases

Records management

Data entry

Government liaison

Tools

SHVR system

ACS

CAC processing

Job description

Tamayo Federal Solutions (TFS) is seeking qualified candidates for anticipated contract opportunities. Positions advertised are contingent upon successful contract award and government funding. Candidates may be considered and interviewed prior to award; however, employment offers and start dates are subject to contract award, government approval, and fulfillment of all position‑specific requirements.

Description

Built on Integrity. Ready for the Mission.

At Tamayo Federal Solutions (TFS), we believe great missions are accomplished by great people—not just the most experienced, but those with the right mindset, integrity, and drive to grow. As an SBA-certified 8(a), Woman‑Owned Small Business, TFS delivers high‑impact, mission‑focused solutions for federal customers nationwide. We are growing quickly and seeking motivated professionals who are ready to grow with us.

Your Mission

Support mission‑focused security administration in Norfolk, Virginia by assisting with security databases, access control operations, visit requests, badging, records management, and security program support. This role helps ensure accurate security information, timely access coordination, and compliance with government and command security procedures.

What You’ll Do

Database and System Management: Provide technical support for Personally Identifiable Information (PII) and Ships Visit Request (SHVR) databases.
Assist with security planning, development, testing, troubleshooting, and maintenance by gathering and presenting security data.
Support MARMC Security Department SHVR and contracting access control operations, ensuring data consistency while coordinating with government and contracting personnel and agencies to collect and update government access control information.
Monitor and input changes or modifications to command spreadsheets, databases, and security documents.
Access Control and Security Management: Support command security programs by assisting with the development and implementation of security procedures related to access requirements, clearances, and badging.
Assist with citizenship verification and processing and coordinating visit requests with government approval.
Coordinate MARMC camera passes and visit authorization letters with government confirmation.
Support personnel access logistics and ensure access list updates are promptly forwarded to appropriate personnel.
Data Entry and Record‑Keeping: Execute data entry and record‑keeping responsibilities, including entering and maintaining government‑identified information in specified systems.
Maintain security and access data from various sources, audit information for accuracy in accordance with government standards, assist with data setup, monitor system updates, and report discrepancies.
Support processing of camera passes and Department of Defense (DoD) visit requests, and assist with record tracking while adhering to government standards and maintaining oversight by the Security Office (SO).
Maintain executed non‑disclosure agreements, clearance data and files, visitor admission and access lists, citizenship verification records, and coordinated visit requests.
Security Operations Support: Support the MSO in security operations and ensure compliance with procedures and government directives.
Assist with the development and implementation of security procedures related to access, clearances, badging, fingerprinting, and documentation.
Perform base access reviews, visitor assistance, badge management, closing procedures, security log maintenance, key and lock program support, antiterrorism measures, emergency assistance, and travel briefs.
Support security training programs, the Access Control System (ACS), security container information, secure room access lists, and operational, information, physical, insider threat, personnel, industrial, and visitor control security programs.
Support destruction of materials, Common Access Card (CAC) resets, and fingerprinting activities.

What Success Looks Like in This Role

Success in this position means providing accurate, timely, and reliable administrative support for security operations, access control, visit coordination, database management, records maintenance, and command security programs. The ideal candidate is detail‑oriented, discreet with sensitive information, responsive to customer needs, and able to coordinate effectively with government, command, and contractor personnel.

Aligned To TFS Values:

People First
Integrity Always
Accountability in Action
Mission‑Focused Leadership
Continuous Improvement

Requirements

Minimum Qualifications

Experience providing administrative, security, access control, visitor control, records management, or database support in a government, military, contractor, or similar professional environment.
Ability to maintain accurate security records, access lists, visit requests, clearance data, non‑disclosure agreements, spreadsheets, databases, and related security documentation.
Experience supporting access control activities such as visitor assistance, badging, visit authorization letters, camera passes, citizenship verification, and personnel access logistics.
Ability to handle Personally Identifiable Information (PII) and sensitive security‑related information with discretion and in accordance with applicable procedures.
Proficiency using common office software to update spreadsheets, databases, logs, records, and security documents.
Ability to communicate professionally with government personnel, command personnel, contractor personnel, visitors, and external agencies.
Must be able to meet all contract, customer, and worksite access requirements.

Preferred Qualifications

Prior experience supporting U.S. Navy, Department of Defense, federal government, or command‑level security programs.
Familiarity with Ships Visit Request (SHVR), Access Control System (ACS), Common Access Card (CAC) processes, visit requests, badging, fingerprinting, or security office operations.
Experience supporting operational security, information security, physical security, personnel security, industrial security, insider threat, visitor control, or antiterrorism programs.
Experience maintaining security logs, key and lock programs, secure room access lists, security container information, or emergency access records.
Experience supporting security training, travel briefs, emergency assistance, material destruction, or command closing procedures.
Strong attention to detail, data accuracy, customer service, and coordination skills in a fast‑paced security environment.

Physical Requirements

Must be able to remain in a stationary position approximately 50% of the time.
Must be able to occasionally move about inside the office to access file cabinets, office machinery, and similar resources.
Must be able to frequently communicate with co‑workers, management, and customers, including delivering presentations.
Must be able to exchange accurate information in professional communication settings.

Why Join TFS

Tamayo Federal Solutions offers a competitive salary and comprehensive benefits package designed to support our employees professionally and personally. Final salary and benefits eligibility may vary based on position, contract requirements, full‑time or part‑time status, and applicable company policies.

Benefits may include, but are not limited to, the items listed below and are subject to plan terms, eligibility requirements, and company policy.

401(k) with matching
Medical, dental, and vision insurance
Life insurance
Paid time off
Tuition reimbursement
Referral program
A collaborative, mission‑driven company culture

Compensation

Final compensation will be determined based on relevant experience, education, certifications, active clearance status, specialized technical qualifications, and contract requirements. TFS offers a competitive total rewards package, including comprehensive benefits and opportunities for professional growth.

Ready for the Mission?

If You’re Looking For An Opportunity Where You Can Contribute To Meaningful Mission Outcomes While Supporting Security Administration, Access Control, Records Management, And Command Security Operations, You’re Ready For The Mission Related Experience In a Security Disciplines, Including But Not Limited To The Following Security Pillars:

Physical Security: Implementation and oversight of access control, surveillance systems, perimeter protection, and facility hardening.
Anti‑Terrorism Measures: Risk assessments, vulnerability analysis, and execution of force protection protocols.
Personnel Security: Conducting background investigations, managing clearance processes, and enforcing insider threat programs.
Industrial Security: Compliance with classified information handling procedures, safeguarding sensitive assets, and supporting Facility Security Officer (FSO) functions.
Military Security Functions: Base defense planning, convoy security, mission‑critical asset protection, and tactical security operations.
Operations Security (OPSEC): Identification and protection of critical information, implementation of counterintelligence measures, and integration of OPSEC into planning and execution.
Incident Response and Threat Mitigation: Active participation in identifying, reporting, and resolving security breaches or suspicious activities.
Preferred Qualifications/Certifications: Defense Security Service (DSS), or Military Service Security Courses or Certifications, or other Security System Certifications

Why Join TFS

Benefits may include, but are not limited to, the items listed below and are subject to plan terms, eligibility requirements, and company policy.