Section 8 Manager

West Virginia Housing Development Fund; Charleston (WV); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

35-hour work week

13 State and Federal holidays

Annual leave days (15 + years 20, 25)

Sick days

Health Insurance

Pension plan

457 Plan

Work/Life Balance

Job summary

The West Virginia Housing Development Fund seeks a Section 8 - Manager in its Charleston office. You will oversee the Section 8 department, ensure HUD compliance, and coordinate with owners, project managers, and management agents to maintain timely voucher processing and rent adjustments.

Key duties include tracking HAP vouchers, contract renewals, renewals, and preparing financial reports while supervising staff and providing training on HAPs and HUD regs.

Qualifications

• Associate degree in Accounting, Business or Finance with 3+ years of related experience.
• Intermediate knowledge of Microsoft Office products.
• Section 8 Administration experience is beneficial.

Responsibilities

• Manage daily functions of the Section 8 department.
• Track and process Section 8 HAP vouchers and renewals.
• Review HAP vouchers for HUD submission accuracy.
• Ensure TRACS compliance and notify when rent schedules are delinquent.
• Prepare monthly PBCA invoices and financial reports as requested.
• Provide training and technical assistance to owners, managers, and agents.

Skills

Leadership

Attention to detail

Communication

Budget management

Education

Associate degree in Accounting, Business or Finance

Bachelor degree in Accounting, Business or Finance

Certified Occupancy Specialist (preferred)

Tools

Microsoft Office suite

TRACS software (beneficial)

Job description

SECTION 8 MANAGER
Section 8 Contract Administration
The West Virginia Housing Development Fund (the "Fund"), a quasi-governmental organization providing safe, decent affordable housing across West Virginia, is seeking qualified candidates for the position of a Section 8 - Manager in our Charleston Office. We are dedicated to increasing the supply of residential housing for individuals and families of low- and moderate-income. We also provide construction and permanent mortgage financing to public and private sponsors of such housing. To date, the Fund has issued more than $4.5 billion in bonds and has financed more than 165,000 housing units since it began operation in 1969. The Funds mission is to ensure that all West Virginians has access to safe, affordable housing, which in turn helps to create stronger communities and a more prosperous West Virginia.
CLASSIFICATION: Exempt
SALARY GRADE: 7
REPORTS TO: Senior Manager-Multifamily Compliance
Job Summary: This employee is responsible for performing the following functions in the administration of the Section 8 program: reviewing Housing Assistant Payment (HAP) vouchers, contract renewals, annual rent increases, annual utility allowance adjustments, and vacancy and unpaid rent and damage claims for content, completeness, accuracy, and timeliness. They must establish and maintain open communication with property owners, project managers, and management agents. In addition, they are accountable for ensuring compliance with all applicable HUD regulations and guidebooks. This employee will have access to sensitive and confidential data; therefore, confidentiality must be maintained at all times.
Essential Functions:

• Manages the daily functions of the Section 8 department;
• Tracks Section 8 HAP vouchers to ensure processing and submissions are completed timely by staff;
• Reviews Section 8 HAP vouchers for accurate HUD submission;
• Ensures properties are TRACS compliant;
• Notifies properties if their monthly voucher is delinquent;
• Reviews Section 8 special claims requests for completeness, accuracy, and adherence to HUD guidelines, ensuring timely submission and processing;
• Ensures renewal tracking report remains current;
• Ensures contract expirations and/or annual rent and utility adjustments required by HUD regulations are complete, accurate, submitted timely, and in compliance with HUD guidelines;
• Ensures interim renewals are prepared and processed per HUD's request;
• Ensures properties are notified when rent schedules have not been executed timely;
• Notifies properties when executed rent schedules have not been requested on a HAP voucher timely;
• Responds to tenant inquiries and complaints, as needed;
• Prepares the monthly PBCA invoice and submits timely;
• Prepares monthly financial reports as requested by the Federal Compliance Officer;
• Establishes and maintains excellent working relationships with owners, project managers, and management agents;
• Prepares and monitors the Section 8 department's annual budget;
• Provides technical assistance to property managers, owners, and agents; and
• Provides training support for tenant certifications, HAP vouchers, special claims, renewals, and HUD regulations, as needed.

Supervisory Responsibility: Provides all necessary and appropriate oversight of the Fund's Section 8 department's staff in the performance and documentation of employee work assignments, time sheets, and expense reports. Responsible for reviewing departmental staffing requirements, recommending candidates for hiring and disciplining employees as required. Annually sets objectives and goals for department.
Work Environment/Physical Demands: The employee in this position may be required to sit at a desk for long periods of time. Routinely uses standard office equipment such as computers, phones, etc.
Required Education/Experience: Associate degree in Accounting, Business or Finance with a minimum of three years accounting or related experience in contract administration/subsidized housing programs. Intermediate knowledge of Microsoft Office products.
Preferred Education/Experience: Bachelor degree in Accounting, Business, or Finance. Section 8 Administration experience and/or knowledge of TRACS software is beneficial.
Required Certificates/Licenses: Certified Occupancy Specialist preferred or ability to obtain.
The Fund offers an extensive benefit package which includes:

• 35-hour work week
• 13 State and Federal holidays
• 15 Annual leave days per year, 20 days after 5 years and 25 days after 10 years of service.
• 12 Sick days per year
• Health Insurance, Vision & Dental coverage
• State of WV Pension plan
• 457 Plan
• Work/Life Balance