Administrator of Operations (Project Based Section 8)

Kittle-Property-Group,-Inc.; Rensselaer (IN); On-site; USD 70,000 - 100,000; Full time

Job summary

Kittle Property Group, Inc. is seeking an Administrator of Operations (PBS8) to implement and oversee HUD Section 8 programs across its portfolio. You will coordinate monthly housing assistance payments, TRACS submissions, and audit preparations, acting as a HUD subject matter expert for corporate and site teams.

The role emphasizes training, regulatory compliance, and on-site support, reporting to the Regional VP for 50059 properties, with no direct supervisory duties.

Qualifications

• 5+ years of HUD programs experience, with strong Section 8 experience.
• Experience submitting HAP vouchers and payments via TRACS.
• High school diploma or equivalent required.
• Proficiency in Excel, Word, Outlook and PowerPoint.
• Proficiency in Maxx Vault, MINC, TRACS and EIV.
• Multiple years of Yardi experience required.
• Strong time management skills and attention to detail.
• COS and STAR designation required.
• Commitment to ongoing education related to Section 42, Rural Development, HUD and Fair Housing.

Responsibilities

• Implement and maintain on-site HUD PBS8 programs and guidelines across the portfolio.
• Support property management teams with monthly housing assistance payments and submissions.
• Prepare for MOR and REAC audits and reviews; assist with training on HUD requirements.
• Serve as subject matter expert for HUD training across corporate and on-site teams.
• Coordinate onboarding for new developments and manage EIV coordination.
• Reconcile resident ledgers and support HUD file maintenance and notices.
• Monitor changes in regulatory program requirements and drive corrective actions.

Skills

Excel

Word

Outlook

PowerPoint

Time management

Attention to detail

COS designation

STAR designation

Training

Education

High school diploma or equivalent

Tools

TRACS

Yardi

EIV

Maxx Vault

MINC

Job description

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Administrator of Operations (Project Based Section 8)

About Us

Kittle Property Group develops, builds, and manages affordable and conventional apartment communities that strengthen neighborhoods and expand access to quality housing. Headquartered in Indianapolis, Indiana, and led by President and CEO Jeffrey L. Kittle, we’re proud to be recognized for our impact and growth in affordable housing.

Kittle Property Group is ranked 2nd overall in the national Top 50 Affordable Housing Developers of 2026 list by Affordable Housing Finance. This recognition reflects our commitment to delivering high-quality communities and long-term value for residents, partners, and the neighborhoods we serve.

Position Overview

As the Administrator of Operations - PBS8, you’ll be accountable for implementing and maintaining on‑site HUD PBS8 Programs and Guidelines across the portfolio. You’ll support property management teams by ensuring accurate and timely monthly housing assistance payments, managing key HUD and Rural Development submissions, and helping prepare for MOR and REAC audits and reviews.

You’ll also serve as a subject matter expert in HUD Requirements, providing training and guidance across both corporate and on‑site teams. This role is exempt, reports to the Regional Vice President over 50059 Properties, and does not have direct supervisory responsibilities.

Key Responsibilities

You’ll play a critical role in HUD Section 8 compliance, operational accuracy and training support, including:

• HUD, TRACS, and monthly submission management
• Ensure timeliness and accuracy of all monthly submissions for monthly housing assistance payments
• Complete 50059 pre and post HAP audit processes in Yardi related to resident billing, repayment, special claims, and HAP voucher activity
• Manage the processing and submission of HUD Rent Schedules and OCAF, and support proper program notifications
• Must be able to support HAP Voucher processes submitted via TRACS

Agency coordination and correspondence

• Manage preparation of property management correspondence with HUD and Rural Development Agencies in conjunction with the Regional Manager
• Process all monthly USDA and Rural Development submissions to support timely receipt of rental payments

Compliance, audits, and corrective action

• Proactively pursue updates to changes in Regulatory Agency Program Requirements
• Assist KPG Compliance with preparation and coordination of MOR and REAC audits, reviews, requests, and inspections, including facilitating and providing required information
• Conduct preliminary audits related to MOR, REAC requests, inspections, and other compliance needs on existing sites
• Monitor implementation and execution of corrective actions based on preliminary audit findings

Training and subject matter expertise

• Assist the Operations Training Team and Compliance in implementing HUD‑related forms, procedures, manuals, and updates
• Proactively develop and provide training on HUD programs with support from the Operations Training Team
• Proactively develop and provide training on HUD Special Claims with support from the KPG Accounting Department and Director of Compliance
• Serve as a subject matter expert for training on HUD Requirements at both corporate and on‑site levels

Systems, onboarding, and resident ledger support

• Coordinate acquisition onboarding for new developments with Development and Management to ensure timely HUD files and property setup
• Act as one of two KPG EIV Coordinators and complete all responsibilities associated with that designation
• Reconcile and complete resident ledger adjustments as needed
• Perform other duties as assigned

Qualifications

Required

• Minimum 5 years of HUD programs experience, with strong Section 8 experience
• Previous experience submitting HAP Voucher payments via TRACS
• High school diploma or equivalent
• Proficiency in Excel, Word, Outlook, and PowerPoint
• Proficiency in Maxx vault, MINC, TRACS, and EIV
• Multiple years of Yardi experience required
• Strong time management skills and attention to detail
• COS and STAR designation required
• Commitment to continuing education related to Section 42, Rural Development, HUD, and Fair Housing

Preferred

• LIHTC experience (Section 42)
• HCCP designation