Section 504 Coordinator

ReNEW Schools; Austin (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Austin Achieve Public Schools is seeking a Section 504 Coordinator to strengthen district-wide systems for records, compliance, documentation, and meeting facilitation. This role supports all campuses with focus on Section 504 eligibility, accommodations, and ongoing communication with families.

The ideal candidate holds a Bachelor’s Degree, is bilingual in English and Spanish, and has experience in school settings related to Section 504, FERPA, and student records.

Qualifications

• Bachelor’s Degree strongly preferred.
• Bilingual in English and Spanish required.
• Experience in a school setting and with Section 504, special education, or student records preferred.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Maintain organized records for scholars with active Section 504 plans.
• Track annual review dates, reevaluation timelines, and compliance deadlines.
• Schedule and coordinate Section 504 committee meetings and communications for parents.
• Prepare Section 504 paperwork and meeting documents in a timely, compliant manner.
• Facilitate Section 504 meetings professionally and document decisions and accommodations.

Skills

Bilingual English/Spanish

Organizational skills

Meeting facilitation

Communication

Education

Bachelor’s Degree

Tools

Student Information Systems

Spreadsheets

Documentation tools

Job description

Austin Achieve Public Schools is a tuition-free, open-enrollment public charter school district preparing Austin youth to attend and excel at the nation’s top colleges and universities.Our educators are passionate advocates for our scholars and their families, committed to closing the opportunity gap for underserved communities.At Austin Achieve, you are joining a network of individuals committed to excellence.We have ambitious plans to scale our system to serve the children in our communities better and are looking for educators and professionals who are ready to drive transformative change.

We are looking to hire a Section 504 Coordinator to strengthen the district-wide organization, compliance, documentation, and meeting facilitation systems for scholars protected under Section 504.

The Section 504 Coordinator will support all campuses across the district with a focus on Section 504 records, annual review timelines, transfer processes, parent communication, meeting scheduling, committee facilitation, documentation, accommodation communication, and compliance tracking.This is primarily a records, compliance, communication, and meeting facilitation role.Section 504 eligibility and accommodation decisions are made through the Section 504 committee process.

Essential Duties and Responsibilities:

• Maintain organized and accurate records for all scholars with active Section 504 plans
• Track annual Section 504 review dates, reevaluation timelines, transfer meetings, parent requests, and other required compliance deadlines
• Schedule, coordinate, and send invitations for Section 504 committee meetings, including annual reviews, transfer meetings, eligibility meetings, reevaluation meetings, and parent-requested meetings
• Prepare Section 504 electronic paperwork, meeting documents, notices, and records prior to meetings
• Facilitate Section 504 committee meetings in a professional, organized, and compliant manner
• Document Section 504 committee discussions, decisions, accommodations, and required notices accurately within the Section 504 paperwork
• Prepare draft and final copies of Section 504 paperwork for submission to parents/guardians or adult students
• Ensure parents/guardians receive appropriate Section 504 documentation, notices, and procedural safeguards
• Send communication to relevant staff after Section 504 meetings outlining finalized accommodations and supports
• Ensure teachers and appropriate educational stakeholders have organized access to finalized Section 504 accommodation information for implementation in the school-based setting
• Receive Section 504 plans and records for incoming scholars and input plans into the district’s designated student information and/or compliance platform
• Schedule transfer Section 504 meetings for scholars enrolling from other districts, as needed
• Fulfill parent/guardian requests for copies of Section 504 documentation in accordance with district procedures and confidentiality requirements
• Fulfill Section 504 documentation requests from receiving districts, agencies, and approved outside entities, including the Office of Disability Determination for the Social Security Administration, in accordance with district procedures
• Coordinate translation and interpretation for Section 504 meetings and paperwork in accordance with parent/guardian language needs
• Serve as a primary contact for parents/guardians regarding Section 504 meeting scheduling, documentation, procedural questions, and accommodation records
• Coordinate the documentation, scheduling, and meeting process for Section 504 referrals and evaluations
• Collaborate with evaluation staff, LSSPs, dyslexia specialists, nurses, counselors, campus leaders, and other relevant personnel regarding Section 504 evaluation and eligibility processes
• Support the documentation and committee meeting process for scholars considered under Section 504 due to dyslexia or other suspected disabilities
• Maintain an understanding of best practices and legal requirements related to Section 504, student records, confidentiality, dyslexia procedures, and accommodation documentation
• Communicate state, federal, and district Section 504 procedures to teachers, staff, and campus leaders in collaboration with Special Services leadership
• Provide compliance-focused reminders and training related to Section 504 procedures, documentation, timelines, staff responsibilities, and access to accommodation information
• Maintain records and follow operating guidelines or policies that support district compliance with Section 504 requirements
• Support the development, revision, and implementation of consistent district procedures for Section 504 identification, documentation, meeting facilitation, and compliance tracking
• Monitor Section 504 processes, timelines, implementation documentation, and compliance-related records across campuses
• Work collaboratively with campuses, the data team, the Special Services department, and other district departments as needed
• Attend state, regional, or district trainings and meetings related to Section 504 compliance, dyslexia procedures, student records, and related areas as required
• Perform other duties as assigned by the Senior Director of Special Services

Qualifications:

• Bachelor’s Degree strongly preferred
• Bilingual in English and Spanish required
• At least 2 years of experience in a school setting preferred
• Experience supporting Section 504, Special Education, student records, compliance, enrollment, campus operations, or school-based meeting processes preferred
• Experience developing, organizing, or maintaining Section 504 plans preferred
• Familiarity with Section 504 legal requirements, dyslexia procedures, FERPA, student documentation practices, and school-based compliance systems preferred
• Strong written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple timelines, meetings, records, and compliance tasks simultaneously
• Ability to communicate professionally with parents, staff, campus leaders, and external agencies
• Strong commitment to serving economically disadvantaged scholars, multilingual learners, and scholars with disabilities
• Ability to maintain confidentiality and handle sensitive student information appropriately
• Proficiency with technology, electronic records systems, spreadsheets, calendars, document management tools, and student information systems
• Flexibility and ability to remain professional in difficult, sensitive, or time-sensitive situations

Knowledge and Skills:

• Deep-seated belief in the mission and vision of Austin Achieve
• Be willing to do whatever it takes to ensure all scholars learn
• Hold all scholars to the highest expectations to ensure college readiness
• Strong time management, organizational, and problem-solving skills; ability to manage multiple tasks simultaneously and meet tight deadlines
• Strong understanding of Section 504 procedures, accommodation documentation, compliance timelines, committee meetings, parent communication, student records, and confidentiality requirements
• Strong meeting facilitation, communication, planning, and relationship-building skills
• Ability to organize records, track deadlines, prepare documentation, and follow through consistently
• Ability to communicate clearly with families and staff regarding Section 504 procedures, meeting processes, documentation, and accommodation access
• Ability to collaborate effectively with campus leaders, teachers, evaluation staff, dyslexia specialists, counselors, nurses, families, and district leaders
• Ability to maintain clear role boundaries by supporting the Section 504 process without independently determining eligibility, prescribing interventions, or directing instructional programming outside of the committee process
• Demonstrates a growth mindset and a desire to continually improve through feedback, coaching, and professional development
• Helps build and maintain a strong Special Services departmental culture rooted in professionalism, trust, collaboration, and transparency

Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination/harassment based on race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, or veteran status. People of diverse backgrounds are strongly encouraged to apply.