Secretary - West Limestone High School

Montgomery-Public-Schools; Lester (IA); On-site; USD 32,000 - 42,000; Full time

Job summary

Limestone County Board of Education is seeking a SCHOOL RECEPTIONIST/SECRETARY to provide front-office support at the district level. The role involves managing correspondence, calendars, budgeting, and administrative tasks for the principal and school staff.

Ideal candidates will have a high school diploma, 2+ years of office experience, and strong communication skills. Proficiency with standard software, data management, and reporting is essential.

Qualifications

• Requires high school diploma and 2+ years' office experience.
• Must meet employment and licensing criteria per state law.
• Proficiency with standard office software and data handling.
• Strong written and oral communication skills.

Responsibilities

• Demonstrates support for the school system and its vision, goals and priorities.
• Manages correspondence, calendars, reports, budgets, discretionary funds, travel arrangements, reimbursements, and agendas for the administrator assigned.
• Assists assigned administrator in preparation and maintenance of budget for department or program.
• Prepares purchases orders, contracts, and requisitions for department supplies and/or services as directed.
• Participates in strategic planning and operations for department as requested.
• Manages leave and payroll information for department employees as assigned.
• Answers questions and responds to requests from the schools and general public; resolves issues or refers requests as appropriate.
• Produces, records, and responds as directed correspondence, research, reports, notices, recommendations and materials needed for efficient office operations.
• Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, confidential records, records, schedules, and data as directed.
• Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed.
• Communicates effectively and manages office communication processes as directed using telephones, voicemail, electronic mail, postal and/or delivery services, intra-campus delivery and other means as directed.
• Orders and maintains needed office supplies.
• Prepares and submits information and/or recommendation for Board agenda as assigned, if applicable.
• Performs duties and represents the system and department in a courteous, positive and professional manner.
• Arranges for technical support, servicing, and effective operation of office technology and office machines.

Skills

Oral and written communication

Interpersonal skills

Independent work

Punctuality

Collaboration

Education

High school diploma

Tools

Spreadsheets

Word processing

Databases

Presentation software

Job description

“Focused on Quality: Committed to Excellence.”

Job Title: SCHOOL RECEPTIONIST/SECRETARY

Supervised by/Reports to: Principal

FLSA Status: Non-Exempt

Job Goals:

To assist designated school system administrators by performing efficient and effective office management, correspondence, problem solving, organizational and clerical tasks.

• To effectively and efficiently manage projects, schedules, and informationto achieve the goals of the school system and to maximize student achievement.

Qualifications:

1. High school diploma.
2. Two (2) or more years of experience in a comparable position.
3. Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-‐457.
4. Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc.

1. Demonstratedproficiencyinoralandwrittencommunicationskills.
2. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

1. Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

1. Comprehensive knowledge of office management, office procedures, correspondence, scheduling, reporting, and business communication.

1. Comprehensiveknowledgeofschoolsystempoliciesandprocedures.
2. Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.

1. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

1. Abilitytobepunctualand inregularattendance.
2. SuchalternativestotheabovequalificationsastheBoardmayrequire.

Performance Responsibilities and Essential Functions:

1. Demonstratessupportfortheschoolsystemanditsvision,goalsandpriorities.
2. Manages correspondence, calendars, reports, budgets, discretionary funds, travel arrangements, reimbursements, and agendas for the administrator assigned.

1. Assists assigned administrator in preparation and maintenance of budget for department or program.

1. Prepares purchases orders, contracts, and requisitions for department supplies and/or services as directed.

1. Participatesinstrategicplanningandoperationsfordepartmentasrequested.
2. Managesleaveandpayrollinformationfordepartmentemployeesasassigned.
3. Answers questions, and responds to requests from the schools and general public; resolves issues or refers requests as appropriate.

1. Produces, records, and responds as directed correspondence, research, reports, notices, recommendations and materials needed for efficient office operations.

1. Maintains accurate electronic and non-‐electronic filing systems of needed reports, minutes, correspondence, information, confidential records, records, schedules, and data as directed.

1. Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed.
2. Communicates effectively and manages office communication processes as directed using telephones, voicemail, electronic mail, postal and/or delivery services, intra-‐campus delivery and other means as directed.

1. Ordersandmaintains neededofficesupplies.
2. Preparesandsubmitsinformationand/orrecommendation forBoardagenda asassigned,if applicable.
3. Performsdutiesandrepresentsthesystemanddepartmentinacourteous, positiveand professionalmanner.
4. Arranges for technical support, servicing, and effective operation of office technology and office machines.

1. Attendsandparticipatesinmeetingsasdirected.
2. Takesandtranscribesdictationas needed.
3. Maintainsappropriateconfidentialityregardingschool/workplacematters.
4. Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

1. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

1. Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.

1. Maintains and submits reports, records, and correspondence in a timely and accurate manner.

1. Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.

1. Uses effectivecollaborationskillstoworkasaproductiveteam member.
2. Serves on school system committees, tasks forces, and representatives groups as required.

1. Adheres to school system rules, administrative procedures, local Board policies and state, federal, and local regulations.

1. ReportsabsencesandtakesleaveinaccordancewithBoardpoliciesandprocedures.
2. Performs any other job-‐related duties as assigned by supervisor(s)

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands to finger, to handle, or feel objects, equipment, or controls. The employee frequently is required to talk and hear. The employee is occasionally required to reach with hands and arms, climb stairs, bend, stoop, squat, crouch and kneel. The employee must occasionally lift, push, pull carry and/or move up to 50 pounds. Specific vision abilities required by this job include near vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Salary:

Salary to be established by The Limestone County School’s District Salary Schedule.

Terms of Employment:

187 days

AEA Approved: May 25, 2017

Board Approved: June 6, 2019

The statements included in this description are not intended to be representative of the duties and responsibilities of this job. They are not to be interpreted as being all-inclusive. The employee may be assigned other duties that are not specifically included in this job description.

LIMESTONE COUNTY BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER